AC215 - Full-Time Estate Manager - Bay Area, CA

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    "datePosted": "2026-04-14T04:00:00.000Z",
    "description": "<h2>Overview</h2>\n<p>A private, active Bay Area family of four with a strong appreciation for the outdoors and a nature-driven lifestyle is seeking a highly polished, service-driven Estate Manager to join their team and work in collaboration with their current Estate Manager. This individual will play a pivotal role in ensuring the seamless operation of a 14,000 sq. ft. primary residence, while supporting a portfolio of five additional properties, all maintained to a luxury hospitality standard comparable to a European five-star hotel. The general schedule will be Monday through Friday with a 24/7 mindset. Some weekend coverage will be required.</p>\n<p>This is a unique opportunity for a top-tier professional to bring structure, discretion, and operational excellence to a dynamic and evolving household.</p>\n<h2>Responsibilities</h2>\n<p>Include, but are not limited to:</p>\n<p><strong>Property & Estate Management</strong></p>\n<ul>\n <li>Oversee the maintenance, repair, and overall condition of all residences and grounds </li>\n <li>Coordinate renovations, landscaping, and seasonal projects </li>\n <li>Ensure each property is fully prepared before the principal’s arrival </li>\n <li>Develop, refine, and maintain comprehensive household checklists and systems </li>\n <li>Oversee maintenance schedules for vehicles </li>\n <li>Identify opportunities to enhance home technology and manage implementation </li>\n</ul>\n<p><strong>Vendor & Contractor Management</strong></p>\n<ul>\n <li>Source, vet, hire, and supervise vendors and subcontractors </li>\n <li>Negotiate contracts and manage service agreements </li>\n <li>Ensure all work meets established standards and timelines </li>\n</ul>\n<p><strong>Security & Risk Management</strong></p>\n<ul>\n <li>Collaborate with external vendors to maintain and enhance estate security systems </li>\n <li>Implement and manage emergency preparedness and risk mitigation protocols </li>\n</ul>\n<p><strong>Principal & Office Liaison</strong></p>\n<ul>\n <li>Serve as the primary point of contact between the principals, family office, and vendors </li>\n <li>Anticipate needs and respond promptly with discretion and professionalism </li>\n</ul>\n<p><strong>Household Operations & Leadership</strong></p>\n<ul>\n <li>Oversee and support the household staff </li>\n <li>Develop and implement house manuals to ensure operational continuity </li>\n <li>Provide regular (weekly) status reports across all properties </li>\n <li>Monitor household patterns, including seasonal usage and weather-based transitions </li>\n <li>Manage budgets over time, with increasing responsibility </li>\n <li>Pet care as needed (feeding dogs and chickens)</li>\n</ul>\n<h2>Qualifications</h2>\n<ul>\n <li>Minimum 7+ years of experience as an Estate Manager, Household Manager, or similar role </li>\n <li>Strong leadership, organizational, and communication skills (written and verbal) </li>\n <li>Proven ability to implement systems and manage complex operations </li>\n <li>Deep understanding of property maintenance, landscaping, and luxury service standards </li>\n <li>Experience with vendor sourcing, negotiation, and management </li>\n <li>Technologically proficient with the ability to oversee smart home systems </li>\n <li>Highly detail-oriented, intuitive, and proactive </li>\n <li>Excellent interpersonal skills with a service-oriented mindset </li>\n <li>Collaborative team player who can also work autonomously</li>\n <li>Demonstrates discretion, confidentiality, and professionalism at all times </li>\n <li>Flexible schedule, including evenings, weekends, and holidays as needed </li>\n <li>Pet/Animal friendly - The family has dogs and chickens</li>\n</ul>\n<h2>Requirements</h2>\n<ul>\n <li>Valid driver’s license with a clean driving record </li>\n <li>Ability to travel as needed </li>\n <li>Flexibility with the schedule required</li>\n <li>Must be based within a reasonable commuting distance to the main residence </li>\n <li>Willingness to undergo a background check </li>\n <li>Must sign a Non-Disclosure Agreement (NDA) </li>\n <li>Legal to work in the U.S.</li>\n</ul>\n<h2>Salary and Benefits</h2>\n<p>The family is offering a competitive compensation package starting at $200k+ commensurate with experience. </p>",
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