Procurement Compliance Manager

About Agile Defense At Agile Defense we know that action defines the outcome and new challenges require new solutions. That’s why we always look to the future and embrace change with an unmovable spirit and the courage to build for what comes next. Our vision is to bring adaptive innovation to support our nation's most important missions through the seamless integration of advanced technologies, elite minds, and unparalleled agility—leveraging a foundation of speed, flexibility, and ingenuity to strengthen and protect our nation’s vital interests. Requisition #: 1553 Job Title: Purchasing Compliance Manager Location: McClean, VA (Remote Eligible) Clearance Level: Must be a U.S. citizen; clearance not required (may be eligible for future clearance) Certification(s): Preferred but not required (e.g., CPCM, CFCM) Selected applicants may be subject to a government security investigation and must meet eligibility requirements for access to classified information. Our Core Values Employees of Agile Defense are our number one priority, and the importance we place on our culture here is fundamental. Our culture is alive and evolving, but it always stays true to its roots. Here, you are valued as a family member, and we believe that we can accomplish great things together. Agile Defense has been highly successful in the past few years due to our employees and the culture we create together. What makes us Agile? We call it the 6Hs, the values that define our culture and guide everything we do. Together, these values infuse vibrancy, integrity, and a tireless work ethic into advancing the most important national security and critical civilian missions. It's how we show up every day. It's who we are. Happy - Be Infectious. Happiness multiplies and creates a positive and connected environment where motivation and satisfaction have an outsized effect on everything we do. Helpful - Be Supportive. Being helpful is the foundation of teamwork, resulting in a supportive atmosphere where collaboration flourishes, and collective success is celebrated. Honest - Be Trustworthy.Honesty serves as our compass, ensuring transparent communication and ethical conduct, essential to who we are and the complex domains we support. Humble - Be Grounded.Success is not achieved alone, humility ensures a culture of mutual respect, encouraging open communication, and a willingness to learn from one another and take on any task. Hungry - Be Eager.Our hunger for excellence drives an insatiable appetite for innovation and continuous improvement, propelling us forward in the face of new and unprecedented challenges. Hustle - Be Driven.Hustle is reflected in our relentless work ethic, where we are each committed to going above and beyond to advance the mission and achieve success. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities Job Description SUMMARY The Purchasing Compliance Manager is responsible for leading and maintaining a CPSR-compliant purchasing system across all procurement activities, including subcontracted labor, consulting agreements, and Other Direct Costs (ODCs). This role serves as the organization’s subject matter expert on procurement compliance and is accountable for ensuring adherence to Federal Acquisition Regulations (FAR), customer-specific requirements, and internal policies. This position plays a critical leadership role in preparing for, supporting, and sustaining Contractor Purchasing System Reviews (CPSRs), while driving process improvements, strengthening internal controls, and enabling compliant, efficient procurement operations across the enterprise. The Manager will also be responsible for reviewing and approving purchasing files within the organization’s procurement filing system (SpendLogic), ensuring completeness, accuracy, and audit readiness of all supporting documentation. KEY RESPONSIBILITIES Own and maintain a CPSR-compliant purchasing system, ensuring alignment with FAR Part 44 and applicable agency requirements Lead CPSR readiness efforts, including audit preparation, documentation, mock reviews, and corrective action implementation Establish, implement, and continuously improve procurement policies, procedures, and internal controls Oversee compliance across all procurement activities, including subcontract awards, modifications, consulting agreements, and ODC purchases Ensure adequate documentation of competition, price/cost analysis, and fair and reasonable determinations Provide guidance on sourcing strategies, sole source justifications, and procurement risk mitigation Partner with Contracts, Growth, Delivery & Finance teams to ensure compliant execution of procurement activities Develop and deliver training to internal stakeholders on procurement compliance, source selection, and purchasing system requirements Monitor procurement activities for compliance gaps and implement corrective actions as needed Serve as the primary point of contact for internal and external audits related to procurement SUPERVISORY RESPONSIBILITIES This role does not have direct reports Works closely with the Procurement team and confidently builds strong relationships with internal stakeholders to support compliance objectives and drive alignment across procurement activities Education and Background Bachelor’s degree required (Business, Supply Chain, Finance, or related field preferred) Experience 8-10+ years of progressive experience in federal procurement, subcontracts, or purchasing compliance Demonstrated experience supporting or leading CPSRs with approved purchasing systems Strong working knowledge of FAR, DFARS, and agency-specific requirements Demonstrated working knowledge of subcontract administration, including the full lifecycle from pre-award through closeout Years of Experience 8 -10+ Required Skills ADDITIONAL SKILLS & QUALIFICATIONS Must Have Deep expertise in CPSR requirements, purchasing system compliance, and audit readiness Strong understanding of: Competition requirements Price and cost analysis Sole source justifications Procurement file documentation standards Experience with ERP systems (e.g., Costpoint) and procurement workflows Experience using SpendLogic Ability to translate regulatory requirements into practical, scalable processes Nice to Have Experience with C-SCRM, supplier risk management, or cybersecurity compliance Familiarity with Smartsheet, Cognos, or similar reporting/automation tools Professional certifications (CPCM, CFCM, or similar) Working Conditions Remote with occasional travel (0–10%) In-office presence and travel will be required to support Defense Contract Management Agency (DCMA) audits and related activities (McLean, VA) Position is expected to operate primarily during standard business hours (9:00 AM – 5:00 PM Eastern), but may require flexibility in time commitment to support audits, critical deadlines, and system implementations General office environment; work is primarily sedentary with occasional standing/walking

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    {
      "text": "Job Description",
      "content": "<div>SUMMARY</div>\n<div>&nbsp;</div>\n<div>The Purchasing Compliance Manager is responsible for leading and maintaining a CPSR-compliant purchasing system across all procurement activities, including subcontracted labor, consulting agreements, and Other Direct Costs (ODCs). This role serves as the organization’s subject matter expert on procurement compliance and is accountable for ensuring adherence to Federal Acquisition Regulations (FAR), customer-specific requirements, and internal policies. This position plays a critical leadership role in preparing for, supporting, and sustaining Contractor Purchasing System Reviews (CPSRs), while driving process improvements, strengthening internal controls, and enabling compliant, efficient procurement operations across the enterprise. The Manager will also be responsible for reviewing and approving purchasing files within the organization’s procurement filing system (SpendLogic), ensuring completeness, accuracy, and audit readiness of all supporting documentation.</div>\n<div>&nbsp;</div>\n<div>KEY RESPONSIBILITIES</div>\n<div>&nbsp;</div>\n\n<li>Own and maintain a CPSR-compliant purchasing system, ensuring alignment with FAR Part 44 and applicable agency requirements&nbsp;</li>\n<li>Lead CPSR readiness efforts, including audit preparation, documentation, mock reviews, and corrective action implementation</li>\n<li>Establish, implement, and continuously improve procurement policies, procedures, and internal controls&nbsp;</li>\n<li>Oversee compliance across all procurement activities, including subcontract awards, modifications, consulting agreements, and ODC purchases&nbsp;</li>\n<li>Ensure adequate documentation of competition, price/cost analysis, and fair and reasonable determinations&nbsp;</li>\n<li>Provide guidance on sourcing strategies, sole source justifications, and procurement risk mitigation&nbsp;</li>\n<li>Partner with Contracts, Growth, Delivery &amp; Finance teams to ensure compliant execution of procurement activities&nbsp;</li>\n<li>Develop and deliver training to internal stakeholders on procurement compliance, source selection, and purchasing system requirements&nbsp;</li>\n<li>Monitor procurement activities for compliance gaps and implement corrective actions as needed&nbsp;</li>\n<li>Serve as the primary point of contact for internal and external audits related to procurement&nbsp;</li>\n\n<div>&nbsp;</div>\n<div>SUPERVISORY RESPONSIBILITIES</div>\n<div>&nbsp;</div>\n\n<li>This role does not have direct reports&nbsp;</li>\n<li>Works closely with the Procurement team and confidently builds strong relationships with internal stakeholders to support compliance objectives and drive alignment across procurement activities</li>\n"
    },
    {
      "text": "Education and Background",
      "content": "\n<li>Bachelor’s degree required (Business, Supply Chain, Finance, or related field preferred)&nbsp;</li>\n<li>Experience</li>\n<li>8-10+ years of progressive experience in federal procurement, subcontracts, or purchasing compliance&nbsp;</li>\n<li>Demonstrated experience supporting or leading CPSRs with approved purchasing systems&nbsp;</li>\n<li>Strong working knowledge of FAR, DFARS, and agency-specific requirements&nbsp;</li>\n<li>Demonstrated working knowledge of subcontract administration, including the full lifecycle from pre-award through closeout&nbsp;</li>\n"
    },
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      "text": "Years of Experience",
      "content": "<div>8 -10+&nbsp;</div>"
    },
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      "text": "Required Skills ",
      "content": "<div>ADDITIONAL SKILLS &amp; QUALIFICATIONS</div>\n<div>&nbsp;</div>\n<div>Must Have</div>\n<div>&nbsp;</div>\n\n<li>Deep expertise in CPSR requirements, purchasing system compliance, and audit readiness&nbsp;</li>\n<li>Strong understanding of:&nbsp;</li>\n\n<ul style=\"list-style-type: circle;\">\n<li>Competition requirements&nbsp;</li>\n<li>Price and cost analysis&nbsp;</li>\n<li>Sole source justifications&nbsp;</li>\n<li>Procurement file documentation standards&nbsp;</li>\n\n\n<li>Experience with ERP systems (e.g., Costpoint) and procurement workflows&nbsp;</li>\n<li>Experience using SpendLogic&nbsp;</li>\n<li>Ability to translate regulatory requirements into practical, scalable processes&nbsp;</li>\n\n<div>&nbsp;</div>\n<div>Nice to Have</div>\n<div>&nbsp;</div>\n\n<li>Experience with C-SCRM, supplier risk management, or cybersecurity compliance&nbsp;</li>\n<li>Familiarity with Smartsheet, Cognos, or similar reporting/automation tools&nbsp;</li>\n<li>Professional certifications (CPCM, CFCM, or similar)</li>\n</ul>"
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      "text": "Working Conditions",
      "content": "\n<li>Remote with occasional travel (0–10%)&nbsp;</li>\n<li>In-office presence and travel will be required to support Defense Contract Management Agency (DCMA) audits and related activities (McLean, VA)</li>\n<li>Position is expected to operate primarily during standard business hours (9:00 AM – 5:00 PM Eastern), but may require flexibility in time commitment to support audits, critical deadlines, and system implementations&nbsp;</li>\n<li>General office environment; work is primarily sedentary with occasional standing/walking&nbsp;</li>\n"
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