Change Order Management Specialist

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    "location": {
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      "state": "New York",
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      "addressCountry": "United States"
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    "datePosted": "2026-06-03",
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    "description": "<p><br></p>\n<p><span style=\"font-size: 14pt; font-weight: bold\">Role:</span></p>\n<p><span style=\"font-size: 12pt\">The Change Order Management Specialist is responsible for tracking, documenting, and supporting the preparation and submission of change orders on construction projects. This role works closely with project teams, subcontractors, vendors, and clients to ensure project changes are properly identified, priced, documented, submitted, and tracked through approval and billing. The position plays a key role in protecting the company's right to recover costs associated with scope changes, extra work, delays, and unforeseen conditions.</span></p>\n<p><br><br></p>\n<p><span style=\"font-size: 14pt; font-weight: bold\">Duties &amp; Responsibilities:</span></p>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Change Order Administration</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Maintain and update change order logs for assigned projects.</span></li>\n<li><span style=\"font-size: 12pt\">Track change events from identification through pricing, submission, approval, billing, and closeout.</span></li>\n<li><span style=\"font-size: 12pt\">Monitor contract notice requirements, deadlines, and approval procedures.</span></li>\n<li><span style=\"font-size: 12pt\">Coordinate with project teams to ensure changes are documented accurately and timely.</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Documentation &amp; Submission</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Collect, organize, and maintain supporting documentation, including RFIs, field reports, drawings, schedules, directives, photos, quotes, invoices, and correspondence.</span></li>\n<li><span style=\"font-size: 12pt\">Review documentation for completeness and accuracy.</span></li>\n<li><span style=\"font-size: 12pt\">Assist in preparing change order requests, cost proposals, narratives, and supporting exhibits.</span></li>\n<li><span style=\"font-size: 12pt\">Submit approved packages through required project management platforms and communication channels.</span></li>\n<li><span style=\"font-size: 12pt\">Follow up on pending change order requests and approvals.</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Contract &amp; Financial Support</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Review contract requirements related to changes, notices, and pricing.</span></li>\n<li><span style=\"font-size: 12pt\">Assist with compliance for time extensions, extra work, and owner-directed changes.</span></li>\n<li><span style=\"font-size: 12pt\">Coordinate with accounting to ensure approved change orders are entered, billed, and reconciled.</span></li>\n<li><span style=\"font-size: 12pt\">Support efforts to maximize recovery of legitimate project costs and impacts.</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Communication &amp; Reporting</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Communicate regularly with project managers, superintendents, estimators, accounting staff, and management.</span></li>\n<li><span style=\"font-size: 12pt\">Prepare change order status reports and identify aging or high-risk items requiring attention.</span></li>\n<li><span style=\"font-size: 12pt\">Maintain professional relationships with owners, consultants, subcontractors, and vendors.</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-size: 14pt; font-weight: bold\">Qualifications:</span></p>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Required</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">High school diploma or equivalent.</span></li>\n<li><span style=\"font-size: 12pt\">2–4 years of experience in construction administration, project coordination, estimating support, project accounting, or a related role.</span></li>\n<li><span style=\"font-size: 12pt\">Strong organizational, communication, and time management skills.</span></li>\n<li><span style=\"font-size: 12pt\">Ability to manage multiple projects and deadlines.</span></li>\n<li><span style=\"font-size: 12pt\">Proficiency with Microsoft Office and Procore.</span></li>\n<li><span style=\"font-size: 12pt\">Ability to read and understand construction documents, contracts, and project correspondence.</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Preferred</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Associate's or Bachelor's degree in Construction Management, Business, Accounting, Engineering, or a related field.</span></li>\n<li><span style=\"font-size: 12pt\">Experience with public works or government-funded construction projects.</span></li>\n<li><span style=\"font-size: 12pt\">Experience with Sage and construction management software.</span></li>\n<li><span style=\"font-size: 12pt\">Familiarity with prevailing wage, certified payroll, RFIs, submittals, and project closeout processes.</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-size: 14pt; font-weight: bold\">Core Competencies:</span></p>\n<p><br><br></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Strong attention to detail and document control.</span></li>\n<li><span style=\"font-size: 12pt\">Ability to analyze cost data, contracts, and supporting documentation.</span></li>\n<li><span style=\"font-size: 12pt\">Excellent follow-through, problem-solving, and organizational skills.</span></li>\n<li><span style=\"font-size: 12pt\">Ability to work independently and collaboratively in a fast-paced environment.</span></li>\n<li><span style=\"font-size: 12pt\">Professional handling of confidential financial and contractual information.</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-size: 14pt; font-weight: bold\">Work Environment:</span></p>\n<p><br><br></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Primarily office-based with occasional visits to project sites.</span></li>\n<li><span style=\"font-size: 12pt\">Periodic travel to job sites, meetings, and company offices may be required.</span></li>\n<li><span style=\"font-size: 12pt\">Must comply with all applicable job site safety requirements.</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-size: 14pt; font-weight: bold\">Performance Expectations:</span></p>\n<p><br><br></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Maintain accurate and current change order records.</span></li>\n<li><span style=\"font-size: 12pt\">Ensure timely, complete, and organized change order submissions.</span></li>\n<li><span style=\"font-size: 12pt\">Improve coordination between operations, estimating, and accounting teams.</span></li>\n<li><span style=\"font-size: 12pt\">Support timely billing and collection of approved change orders.</span></li>\n<li><span style=\"font-size: 12pt\">Help maximize recovery of costs related to approved project changes and impacts.</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"color: rgb(34, 34, 34); font-family: Arial, sans-serif; font-size: 14pt; font-weight: bold\">Company Benefits Include:</span></p>\n<p><br><br></p>\n<p><span style=\"color: rgb(34, 34, 34); font-size: 12pt\">401k/Safe Harbor (3%)/Profit Sharing (2%)/Medical/Employer Funded HRA/Dental/Vision/Flex Spending/Employer Paid Life ($50k)/Voluntary Life/Pet Insurance and much more!</span></p>\n<p><span style=\"color: rgb(34, 34, 34); font-size: 12pt\">Renu offers a great working environment, company culture, and growth opportunities.</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(34, 34, 34); font-size: 12pt; font-weight: bold\">RENU is an Equal Opportunity Employer</span></p>",
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