Office Assistant

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{
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    "raw": "SILVER SPRING, Maryland, 20904, United States",
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    "employmentStatusLabel": "Part-Time"
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    "location": {
      "city": "SILVER SPRING",
      "state": "Maryland",
      "postalCode": "20904",
      "addressCountry": "United States"
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    "datePosted": "2022-09-19",
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    "description": "<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">The Office Assistant is a member of the Administrative Team and provides clerical and administrative support in the areas of new client intake,general office operations, billing, and marketing. This position plays an important role in supporting the Aging Well Eldercare team and ensuring smooth day-to-day office operations. These duties are performed in accordance with the philosophy, mission, standards, policies, and procedures of Aging Well Eldercare. </span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">This is an excellent opportunity for individuals interested in gaining professional office and customer service experience.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">Essential Duties &amp; Responsibilities:</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Answer, screen, and direct incoming calls to appropriate staff members in a professional and courteous manner.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">File monthly client invoices and summaries in the appropriate client files.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Assist the Intake Team with the intake process by greeting all new callers and sharing information with the team; following up as needed; and entering information into the client database (FileMaker/CareView).  </span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Support staff requests including sending and forwarding faxes, setting up Zoom meetings, and monitoring email requests sent to the Office Team email group. </span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Update &amp; maintain records in client database and update mailing lists within the marketing database (Constant Contact). </span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Supports the Administrative Specialist with ensuring that the company Gmail calendars remain up-to-date with on-call schedules as needed. </span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Collaborates with other members of the Administrative Team on special projects related to marketing &amp; billing such as preparing client birthday cards, preparing client holiday cards, and creating surveys as needed. </span><br></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Operates office machines including copiers, scanners, and phone systems.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Perform additional administrative duties as assigned. </span><br></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">Supervisory Responsibilities:</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">None</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">Required Skills, Education, &amp; Experience: </span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">High school diploma or equivalent preferred.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Excellent written and verbal communication skills.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Strong interpersonal &amp; customer service skills, especially with older adults.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Proficiency with Google Workspace and experience working within database systems preferred.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Strong organizational skills with excellent attention to detail. </span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Ability to prioritize tasks, manage time effectively, and meet deadlines. </span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">Physical Demands &amp; Work Environment: </span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Prolonged periods of sitting at a desk and working on a computer.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Must be able to occasionally lift up to 15 pounds, including office supplies or file boxes.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">The duties and responsibilities listed in this job description describe the general nature of the Office Assistant position. The duties are subject to change and new ones may be assigned at any time with or without notice. </span></p>\n<p><br></p>",
    "compensation": "$17.00-$18.00 per hour",
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