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Department Coordinator

Iaejup Fa Ocs Oraclecloud Com CX 1 · Edmonton, AB, Canada · On Site · Deleted · Oracle Recruiting Cloud / Fusion HCM

Job facts

Field	Value
Company	Iaejup Fa Ocs Oraclecloud Com CX 1
Title	Department Coordinator
Normalized title	-
Department / team	Administrative Support
Location	Edmonton, AB, Canada
Work model	On Site
Employment type	Full Time
Salary	-
Status	deleted
ATS provider	Oracle Recruiting Cloud / Fusion HCM
Posted / first seen	2026-05-20 / 2026-05-31
Changed / last seen	2026-06-06 / 2026-06-03

Related slices

Page	What it contains	Open
Company jobs	Active postings from Iaejup Fa Ocs Oraclecloud Com CX 1.	Open
Company breakdowns	Role, location, ATS, and work model facets for this company.	Open
ATS provider jobs	Active postings observed through Oracle Recruiting Cloud / Fusion HCM.	Open
Provider filtered search	The same provider as a filtered job collection.	Open
City jobs	Active postings in Edmonton.	Open
Department jobs	Active postings in Administrative Support.	Open
Work model jobs	Active On Site postings.	Open
Lifecycle events	Open, update, close, and reopen events for this posting.	Open
Original posting	Canonical source or apply URL captured from the ATS.	Open

Linked records

Company	Iaejup Fa Ocs Oraclecloud Com CX 1
Source	5e2de662-eb66-4aba-a04a-874637aae5bd
ATS provider	Oracle Recruiting Cloud / Fusion HCM

Description

Description This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status. Location - This role is in-person at North Campus Edmonton. Reporting to the Department Chair, the Department Coordinator (DC) provides comprehensive executive and administrative support to the Chair and Associate Chair and is a strategic liaison to the Faculty General Manager, Manager of Administrative Services, Director of Academic Services and Service Partners. The DC is expected to maintain an orderly and efficient flow of a wide variety of complex and highly confidential material, with the primary responsibility of ensuring the administrative operations of the Department are managed through the network of faculty, college, and campus level services. The DC also acts as a resource person to staff, students, and visitors, providing information and redirecting as necessary. This position is the first point of contact for people who come into the OT office, which can include MscOT students who want or need support. Responsibilities Executive and Administrative Support to the Chair and Associate Chair Manages and coordinators calendars, including prioritizing appointments, coordinating meetings and tracking various commitments, events, deadlines, and other activities as required Assists with workflow, time management and file management Works independently with drafting/editing letters and formatting reports Schedules meetings between the Chair and all academic staff to discuss expectations, assignments, and course resourcing, and assists with documentation of workload calculations Creates and maintains spreadsheets and/or databases. Prepares standard and adhoc reports for the area Schedules business travel arrangements, booking flights, accommodations, and itinerary planning, prepares and processes expense claims Assist with teaching staff planning/organizing (including coordinating and processing of HR forms for temporary program staff within the department's discretionary program budget) Designs and develops customized reports for specific needs Assists with data and metrics coordination and reporting Assists with preparation of reports on faculty metrics for quality control reviews Assists with accreditation: Ensures that the accreditation requirements, instructions, and standards are being followed and our current systems are updated; any changes are communicated to AD and Associate Chair. Manages the departmental collection of accreditation materials Manages timelines and ensures interested parties are aware of expectations Participates in accreditation meetings Tracks and analyzes EDI data for program initiatives Assists with reconciling p-cards and other departmental expenses Maintains inventory of swag, gift cards, stationary, and other departmental materials Department Governance Organizes various regular and ad hoc Department-related meetings; anticipates and prepares supporting materials Prepares and circulates Department committee/council agendas and associated documents Records minutes of Department committee/council meetings and acts on action items stemming from meetings, as appropriate Assists the Chair with the recruitment of faculty to various Department committees and ensures voting procedures are followed Strategic Resource Manages the flow of operations/administrative information and data to the Department Chair. Ensures information is accurate and timely for decision making Contributes professional and administrative expertise to the development of plans, objectives, solutions, policies and procedures of the Department Assists the Department Chair with planning. Ensures the integration of planning with Faculty, College, and university priorities. Gathers key analytics from the FGM, Director of Academic Services, and service partners to support the Department Chair in decision making Formulates business cases with the Department Chair in order to secure funding for programs and initiatives Analyzes department needs and works with the Chair to frame requests to the faculty office. Relationship Manager / Liaison Develops and maintains a positive, productive, and transparent relationship with the Department Chair Maintains a productive relationship with the FGM and Faculty Office Develops productive relationships with the Faculty Service Partners and collaborates with them to provide information and services to the Department Demonstrates inclusivity in work processes and teams. Actively seeks out and invites alternative viewpoints in planning, discussion and decision making. Liaises with Faculty Administrative Assistant (request: work/maintenance orders, office supplies, key inventories, equipment requests/maintenance, phone requests, travel assistance, event support, etc.) Liaise with Faculty Administrators (HR & Finance): initiate and follow-up on requests (recruitment, FEC preparation, deposits, etc.) Liaise with Faculty EA (governance protocol and standards, community of practice, submit vacation requests) Liaise with Faculty GM (faculty operations and administration) Liaise with Director Academic Services (program specific reports and requests) Liaise with Service Partners (department specific issue resolution/information requests) Supervision Provides effective and appropriate leadership and supervision to NASA support staff including training, cross-training, task assignment, performance evaluation, and performance management. Provides guidance and direction to direct reports on the resolution of errors and issues. Consults with the Faculty's HR initiators to ensure all HR-related transactions comply with required U of A processes, procedures and timelines. Consults with the Chair, HR Service Partner, and/or Central HR units regarding all other HR, employee relations, and labor relations issues to ensure compliance with relevant Collective Agreement, policy, and legislative requirements, as well as, applying HR best practice standards. In conjunction with the Chair, reviews and approves staff requests for developmental opportunities and makes recommendations for developmental courses. Provides ongoing feedback on staff performance and conducts annual performance reviews in accordance with University policies, procedures and best practice standards Provides ongoing coaching and guidance to ensure that staff achieve (or exceed) acceptable standards of professionalism, service delivery excellence, collaboration and cooperation, compliance with approved standard operating procedures, compliance with NASA Collective Agreement requirements, and alignment with the Department, Faculty, and/or U of A directives, initiatives, and other organizational changes. In consultation with the Chair and HR Service Partner, initiates performance management conversations and addresses performance issues in a timely, appropriate, and discrete manner, ensuring compliance with the NASA Collective Agreement and HR best practice standards. Assists the Chair in the recruitment and selection of administration staff Oversees, manages and approves (or denies) vacation and all other leave requests taking into account NASA Collective Agreement requirements as well as the Department's operational needs, blackout periods, etc. Fosters a cohesive working environment that encourages and supports sharing of information and knowledge, excellence in customer and student service, as well as collegial and professional working relationships with all members of the Dean of Students and University communities. Other The incumbent will provide cross coverage for other Department Coordinators within the faculty. Qualifications Bachelor degree required Minimum of 3 to 5 years directly related experience successfully performing professional administrative support and operational advice in a fast-paced, demanding academic office environment Minimum of 3 years of experience dealing with confidential matters with professionalism and sensitivity Demonstrated high standard of professionalism and proven ability to build and maintain strong collaborative working relationships Superior interpersonal skills and verbal / written communication skills to deal effectively with a varied and diverse client base at all organizational levels Superior proactive organizational and time management skills with demonstrated problem-solving and multi-tasking abilities Strong working knowledge of relevant UAPPOL policies, procedures, and best practices. Proven advanced-user level knowledge, skills, and abilities working effectively / efficiently with a wide variety of computer technologies and programs including: MS Oce applications (Word, PowerPoint, and Excel); Google Applications, Google suite (Gmail, Google Calendar, Google Drive, Google Forms); Zoom/video conferencing, website maintenance, PeopleSoft (Campus Solutions), knowledge of Adobe. Demonstrated proficiency in the following behavioral competencies: Team Work; Adaptability; Attention to Detail; Communication; and relationship building skills Able to manage and prioritize diverse responsibilities Demonstrated initiative within scope of responsibilities Familiarity with CANVAS is an asset Application Instructions Click "Apply Now" to submit your resume and cover letter. This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA). This position offers a comprehensive benefits package . Organization The Faculty of Rehabilitation Medicine is Canada’s only free-standing faculty dedicated to rehabilitation. It offers accredited professional programs in Occupational Therapy, Physical Therapy, and Speech-Language Pathology, along with a substantial research and continuing education portfolio. With campuses in Edmonton, Calgary, and Camrose, the faculty serves approximately 1,000 graduate students and is a national leader in advancing rehabilitation practice and outcomes. Company The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community. The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide. Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more . At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs. We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted. All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns. The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply. L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.

Full job record

Job ID	6a138201be64b9586fe3c70a222e11d06512c559
Org ID	90ad4b6f-0694-4d80-ad4f-86fb97440acc
Source ID	5e2de662-eb66-4aba-a04a-874637aae5bd
Board ID	5e2de662-eb66-4aba-a04a-874637aae5bd
Provider	oracle_hcm
Provider Job Key	3881
Title	Department Coordinator
Normalized Title	—
Status	deleted
Active	no
Location Text	Edmonton, AB, Canada
Department	Administrative Support
Team	—
Employment Type	full_time
Workplace Type	on_site
Remote Policy	—
Country	Canada
Region	AB
City	Edmonton
Salary Raw	Description This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status. Location - This role is in-person at North Campus Edmonton. Reporting to the Department Chair, the Department Coordinator (DC) provides comprehensive executive and administrative support to the Chair and Associate Chair and is a strategic liaison to the Faculty General Manager, Manager of Administrative Services, Director of Academic Services and Service Partners. The DC is expected to maintain an orderly and efficient flow of a wide variety of complex and highly confidential material, with the primary responsibility of ensuring the administrative operations of the Department are managed through the network of faculty, college, and campus level services. The DC also acts as a resource person to staff, students, and visitors, providing information and redirecting as necessary. This position is the first point of contact for people who come into the OT office, which can include MscOT students who want or need support. Responsibilities Executive and Administrative Support to the Chair and Associate Chair Manages and coordinators calendars, including prioritizing appointments, coordinating meetings and tracking various commitments, events, deadlines, and other activities as required Assists with workflow, time management and file management Works independently with drafting/editing letters and formatting reports Schedules meetings between the Chair and all academic staff to discuss expectations, assignments, and course resourcing, and assists with documentation of workload calculations Creates and maintains spreadsheets and/or databases. Prepares standard and adhoc reports for the area Schedules business travel arrangements, booking flights, accommodations, and itinerary planning, prepares and processes expense claims Assist with teaching staff planning/organizing (including coordinating and processing of HR forms for temporary program staff within the department's discretionary program budget) Designs and develops customized reports for specific needs Assists with data and metrics coordination and reporting Assists with preparation of reports on faculty metrics for quality control reviews Assists with accreditation: Ensures that the accreditation requirements, instructions, and standards are being followed and our current systems are updated; any changes are communicated to AD and Associate Chair. Manages the departmental collection of accreditation materials Manages timelines and ensures interested parties are aware of expectations Participates in accreditation meetings Tracks and analyzes EDI data for program initiatives Assists with reconciling p-cards and other departmental expenses Maintains inventory of swag, gift cards, stationary, and other departmental materials Department Governance Organizes various regular and ad hoc Department-related meetings; anticipates and prepares supporting materials Prepares and circulates Department committee/council agendas and associated documents Records minutes of Department committee/council meetings and acts on action items stemming from meetings, as appropriate Assists the Chair with the recruitment of faculty to various Department committees and ensures voting procedures are followed Strategic Resource Manages the flow of operations/administrative information and data to the Department Chair. Ensures information is accurate and timely for decision making Contributes professional and administrative expertise to the development of plans, objectives, solutions, policies and procedures of the Department Assists the Department Chair with planning. Ensures the integration of planning with Faculty, College, and university priorities. Gathers key analytics from the FGM, Director of Academic Services, and service partners to support the Department Chair in decision making Formulates business cases with the Department Chair in order to secure funding for programs and initiatives Analyzes department needs and works with the Chair to frame requests to the faculty office. Relationship Manager / Liaison Develops and maintains a positive, productive, and transparent relationship with the Department Chair Maintains a productive relationship with the FGM and Faculty Office Develops productive relationships with the Faculty Service Partners and collaborates with them to provide information and services to the Department Demonstrates inclusivity in work processes and teams. Actively seeks out and invites alternative viewpoints in planning, discussion and decision making. Liaises with Faculty Administrative Assistant (request: work/maintenance orders, office supplies, key inventories, equipment requests/maintenance, phone requests, travel assistance, event support, etc.) Liaise with Faculty Administrators (HR & Finance): initiate and follow-up on requests (recruitment, FEC preparation, deposits, etc.) Liaise with Faculty EA (governance protocol and standards, community of practice, submit vacation requests) Liaise with Faculty GM (faculty operations and administration) Liaise with Director Academic Services (program specific reports and requests) Liaise with Service Partners (department specific issue resolution/information requests) Supervision Provides effective and appropriate leadership and supervision to NASA support staff including training, cross-training, task assignment, performance evaluation, and performance management. Provides guidance and direction to direct reports on the resolution of errors and issues. Consults with the Faculty's HR initiators to ensure all HR-related transactions comply with required U of A processes, procedures and timelines. Consults with the Chair, HR Service Partner, and/or Central HR units regarding all other HR, employee relations, and labor relations issues to ensure compliance with relevant Collective Agreement, policy, and legislative requirements, as well as, applying HR best practice standards. In conjunction with the Chair, reviews and approves staff requests for developmental opportunities and makes recommendations for developmental courses. Provides ongoing feedback on staff performance and conducts annual performance reviews in accordance with University policies, procedures and best practice standards Provides ongoing coaching and guidance to ensure that staff achieve (or exceed) acceptable standards of professionalism, service delivery excellence, collaboration and cooperation, compliance with approved standard operating procedures, compliance with NASA Collective Agreement requirements, and alignment with the Department, Faculty, and/or U of A directives, initiatives, and other organizational changes. In consultation with the Chair and HR Service Partner, initiates performance management conversations and addresses performance issues in a timely, appropriate, and discrete manner, ensuring compliance with the NASA Collective Agreement and HR best practice standards. Assists the Chair in the recruitment and selection of administration staff Oversees, manages and approves (or denies) vacation and all other leave requests taking into account NASA Collective Agreement requirements as well as the Department's operational needs, blackout periods, etc. Fosters a cohesive working environment that encourages and supports sharing of information and knowledge, excellence in customer and student service, as well as collegial and professional working relationships with all members of the Dean of Students and University communities. Other The incumbent will provide cross coverage for other Department Coordinators within the faculty. Qualifications Bachelor degree required Minimum of 3 to 5 years directly related experience successfully performing professional administrative support and operational advice in a fast-paced, demanding academic office environment Minimum of 3 years of experience dealing with confidential matters with professionalism and sensitivity Demonstrated high standard of professionalism and proven ability to build and maintain strong collaborative working relationships Superior interpersonal skills and verbal / written communication skills to deal effectively with a varied and diverse client base at all organizational levels Superior proactive organizational and time management skills with demonstrated problem-solving and multi-tasking abilities Strong working knowledge of relevant UAPPOL policies, procedures, and best practices. Proven advanced-user level knowledge, skills, and abilities working effectively / efficiently with a wide variety of computer technologies and programs including: MS Oce applications (Word, PowerPoint, and Excel); Google Applications, Google suite (Gmail, Google Calendar, Google Drive, Google Forms); Zoom/video conferencing, website maintenance, PeopleSoft (Campus Solutions), knowledge of Adobe. Demonstrated proficiency in the following behavioral competencies: Team Work; Adaptability; Attention to Detail; Communication; and relationship building skills Able to manage and prioritize diverse responsibilities Demonstrated initiative within scope of responsibilities Familiarity with CANVAS is an asset Application Instructions Click "Apply Now" to submit your resume and cover letter. This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA). This position offers a comprehensive benefits package . Organization The Faculty of Rehabilitation Medicine is Canada’s only free-standing faculty dedicated to rehabilitation. It offers accredited professional programs in Occupational Therapy, Physical Therapy, and Speech-Language Pathology, along with a substantial research and continuing education portfolio. With campuses in Edmonton, Calgary, and Camrose, the faculty serves approximately 1,000 graduate students and is a national leader in advancing rehabilitation practice and outcomes. Company The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community. The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide. Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more . At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs. We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted. All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns. The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply. L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.
Salary Min	—
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Source URL	https://iaejup.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/UOA-Careers/job/3881
Apply URL	https://iaejup.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/UOA-Careers/job/3881
First Seen At	2026-05-31 18:03:06Z
Last Seen At	2026-06-03 11:23:26Z
Last Checked At	2026-06-06 11:23:02Z
Last Changed At	2026-06-06 11:23:02Z
Inactive At	2026-06-06 11:23:02Z
Source Posted At	2026-05-20 14:36:13Z
Source Updated At	—
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    "CorporateDescriptionStr": "<div>\n <i>The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.</i>\n</div>\n<div>\n <br>\n</div>\n<div>\n The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.\n</div>\n<div>\n <br>\n</div>\n<div>\n Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. <a href=\"https://www.ualberta.ca/en/careers.html\" target=\"_blank\" rel=\"nofollow\">Learn more</a>.\n</div>\n<div>\n <br>\n</div>\n<div>\n At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.\n</div>\n<div>\n <br>\n</div>\n<div>\n <b>We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.</b>\n</div>\n<div>\n <br>\n</div>\n<div>\n All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.\n</div>\n<div>\n <br>\n</div>\n<div>\n The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.\n</div>\n<div>\n <br>\n</div>\n<div>\n <span>L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.</span>\n</div>",
    "ExternalPostedStartDate": "2026-05-20T14:36:13+00:00",
    "ExternalQualificationsStr": "<ul><li>Bachelor degree required</li><li>Minimum of 3 to 5 years directly related experience successfully performing professional administrative support and operational advice in a fast-paced, demanding academic office environment</li><li>Minimum of 3 years of experience dealing with confidential matters with professionalism and sensitivity</li><li>Demonstrated high standard of professionalism and proven ability to build and maintain strong collaborative working relationships</li><li>Superior interpersonal skills and verbal / written communication skills to deal effectively with a varied and diverse client base at all organizational levels</li><li>Superior proactive organizational and time management skills with demonstrated problem-solving and multi-tasking abilities</li><li>Strong working knowledge of relevant UAPPOL policies, procedures, and best practices.</li><li>Proven advanced-user level knowledge, skills, and abilities working &nbsp;effectively / efficiently with a wide variety of computer technologies and programs including: MS Oce applications (Word, PowerPoint, and Excel); Google Applications, Google suite (Gmail, Google Calendar, Google Drive, Google Forms); Zoom/video conferencing, website maintenance, PeopleSoft (Campus Solutions), knowledge of Adobe.&nbsp;</li><li>Demonstrated proficiency in the following behavioral competencies:&nbsp;<br>Team Work; Adaptability; Attention to Detail; Communication; and relationship building skills&nbsp;</li><li>Able to manage and prioritize diverse responsibilities&nbsp;</li><li>Demonstrated initiative within scope of responsibilities</li><li>Familiarity with CANVAS is an asset</li></ul><p>&nbsp;</p><p><strong>Application Instructions</strong></p><p>Click \"Apply Now\" to submit your resume and cover letter.</p><p>&nbsp;</p><p dir=\"ltr\" style=\"line-height: 1.2; margin-bottom: 10pt; margin-top: 0pt;\"><i>This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).</i></p><p><i>This position offers a&nbsp;</i><a href=\"https://www.ualberta.ca/en/human-resources-health-safety-environment/benefits-and-pay/benefits-and-pension/benefits-overview/index.html\" style=\"text-decoration: none;\"><i>comprehensive benefits package</i></a><i>.</i></p>",
    "InternalQualificationsStr": "<ul><li>Bachelor degree required</li><li>Minimum of 3 to 5 years directly related experience successfully performing professional administrative support and operational advice in a fast-paced, demanding academic office environment</li><li>Minimum of 3 years of experience dealing with confidential matters with professionalism and sensitivity</li><li>Demonstrated high standard of professionalism and proven ability to build and maintain strong collaborative working relationships</li><li>Superior interpersonal skills and verbal / written communication skills to deal effectively with a varied and diverse client base at all organizational levels</li><li>Superior proactive organizational and time management skills with demonstrated problem-solving and multi-tasking abilities</li><li>Strong working knowledge of relevant UAPPOL policies, procedures, and best practices.</li><li>Proven advanced-user level knowledge, skills, and abilities working &nbsp;effectively / efficiently with a wide variety of computer technologies and programs including: MS Oce applications (Word, PowerPoint, and Excel); Google Applications, Google suite (Gmail, Google Calendar, Google Drive, Google Forms); Zoom/video conferencing, website maintenance, PeopleSoft (Campus Solutions), knowledge of Adobe.&nbsp;</li><li>Demonstrated proficiency in the following behavioral competencies:&nbsp;<br>Team Work; Adaptability; Attention to Detail; Communication; and relationship building skills&nbsp;</li><li>Able to manage and prioritize diverse responsibilities&nbsp;</li><li>Demonstrated initiative within scope of responsibilities</li><li>Familiarity with CANVAS is an asset</li></ul><p>&nbsp;</p><p><strong>Application Instructions</strong></p><p>Click \"Apply Now\" to submit your resume and cover letter.</p><p>&nbsp;</p><p dir=\"ltr\" style=\"line-height: 1.2; margin-bottom: 10pt; margin-top: 0pt;\"><i>This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).</i></p><p><i>This position offers a&nbsp;</i><a href=\"https://www.ualberta.ca/en/human-resources-health-safety-environment/benefits-and-pay/benefits-and-pension/benefits-overview/index.html\" style=\"text-decoration: none;\"><i>comprehensive benefits package</i></a><i>.</i></p>",
    "OrganizationDescriptionStr": "The <a href=\"https://www.ualberta.ca/en/rehabilitation/index.html\" target=\"_blank\">Faculty of Rehabilitation Medicine</a>&nbsp;is Canada’s only free-standing faculty dedicated to rehabilitation. It offers accredited professional programs in Occupational Therapy, Physical Therapy, and Speech-Language Pathology, along with a substantial research and continuing education portfolio. With campuses in Edmonton, Calgary, and Camrose, the faculty serves approximately 1,000 graduate students and is a national leader in advancing rehabilitation practice and outcomes.",
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    "ExternalResponsibilitiesStr": "<p>Executive and Administrative Support to the Chair and Associate Chair</p><ul><li>Manages and coordinators calendars, including prioritizing appointments, coordinating meetings and tracking various commitments, events, deadlines, and other activities as required</li><li>Assists with workflow, time management and file management</li><li>Works independently with drafting/editing letters and formatting reports</li><li>Schedules meetings between the Chair and all academic staff to discuss expectations, assignments, and course resourcing, and assists with documentation of workload calculations</li><li>Creates and maintains spreadsheets and/or databases. Prepares standard and adhoc reports for the area</li><li>Schedules business travel arrangements, booking flights, accommodations, and itinerary planning, prepares and processes expense claims</li><li>Assist with teaching staff planning/organizing (including coordinating and processing of HR forms for temporary program staff within the department's discretionary program budget)</li><li>Designs and develops customized reports for specific needs</li><li>Assists with data and metrics coordination and reporting</li><li>Assists with preparation of reports on faculty metrics for quality control reviews</li><li>Assists with accreditation:<ul><li>Ensures that the accreditation requirements, instructions, and standards are being followed and our current systems are updated; any changes are communicated to AD and Associate Chair.</li><li>Manages the departmental collection of accreditation materials</li><li>Manages timelines and ensures interested parties are aware of expectations</li><li>Participates in accreditation meetings</li><li>Tracks and analyzes EDI data for program initiatives</li></ul></li><li>Assists with reconciling p-cards and other departmental expenses</li><li>Maintains inventory of swag, gift cards, stationary, and other departmental materials</li></ul><p>Department Governance</p><ul><li>Organizes various regular and ad hoc Department-related meetings; anticipates and prepares supporting materials</li><li>Prepares and circulates Department committee/council agendas and associated documents</li><li>Records minutes of Department committee/council meetings and acts on action items stemming from meetings, as appropriate</li><li>Assists the Chair with the recruitment of faculty to various Department committees and ensures voting procedures are followed</li></ul><p>Strategic Resource</p><ul><li>Manages the flow of operations/administrative information and data to the Department Chair. Ensures information is accurate and timely for decision making</li><li>Contributes professional and administrative expertise to the development of plans, objectives, solutions, policies and procedures of the Department</li><li>Assists the Department Chair with planning. Ensures the integration of planning with Faculty, College, and university priorities.</li><li>Gathers key analytics from the FGM, Director of Academic Services, and service partners to support the Department Chair in decision making</li><li>Formulates business cases with the Department Chair in order to secure funding for programs and initiatives</li><li>Analyzes department needs and works with the Chair to frame requests to the faculty office.</li></ul><p>Relationship Manager / Liaison</p><ul><li>Develops and maintains a positive, productive, and transparent relationship with the Department Chair</li><li>Maintains a productive relationship with the FGM and Faculty Office</li><li>Develops productive relationships with the Faculty Service Partners and collaborates with them to provide information and services to the Department</li><li>Demonstrates inclusivity in work processes and teams. Actively seeks out and invites alternative viewpoints in planning, discussion and decision making.</li><li>Liaises with Faculty Administrative Assistant (request: work/maintenance orders, office supplies, key inventories, equipment requests/maintenance, phone requests, travel assistance, event support, etc.)</li><li>Liaise with Faculty Administrators (HR &amp; Finance): initiate and follow-up on requests (recruitment, FEC preparation, deposits, etc.)</li><li>Liaise with Faculty EA (governance protocol and standards, community of practice, submit vacation requests)</li><li>Liaise with Faculty GM (faculty operations and administration)</li><li>Liaise with Director Academic Services (program specific reports and requests)</li><li>Liaise with Service Partners (department specific issue resolution/information requests)</li></ul><p>Supervision</p><ul><li>Provides effective and appropriate leadership and supervision to NASA support staff including training, cross-training, task assignment, performance evaluation, and performance management.</li><li>Provides guidance and direction to direct reports on the resolution of errors and issues.</li><li>Consults with the Faculty's HR initiators to ensure all HR-related transactions comply with required U of A processes, procedures and timelines.</li><li>Consults with the Chair, HR Service Partner, and/or Central HR units regarding all other HR, employee relations, and labor relations issues to ensure compliance with relevant Collective</li><li>Agreement, policy, and legislative requirements, as well as, applying HR best practice standards.</li><li>In conjunction with the Chair, reviews and approves staff requests for developmental opportunities and makes recommendations for developmental courses.</li><li>Provides ongoing feedback on staff performance and conducts annual performance reviews in accordance with University policies, procedures and best practice standards</li><li>Provides ongoing coaching and guidance to ensure that staff achieve (or exceed) acceptable standards of professionalism, service delivery excellence, collaboration and cooperation, compliance with approved standard operating procedures, compliance with NASA Collective Agreement requirements, and alignment with the Department, Faculty, and/or U of A directives, initiatives, and other organizational changes.</li><li>In consultation with the Chair and HR Service Partner, initiates performance management conversations and addresses performance issues in a timely, appropriate, and discrete manner, ensuring compliance with the NASA Collective Agreement and HR best practice standards.</li><li>Assists the Chair in the recruitment and selection of administration staff</li><li>Oversees, manages and approves (or denies) vacation and all other leave requests taking into account NASA Collective Agreement requirements as well as the Department's operational needs, blackout periods, etc.</li><li>Fosters a cohesive working environment that encourages and supports sharing of information and knowledge, excellence in customer and student service, as well as collegial and professional working relationships with all members of the Dean of Students and University communities.<br>&nbsp;</li></ul><p>Other</p><ul><li>The incumbent will provide cross coverage for other Department Coordinators within the faculty.</li></ul>",
    "InternalResponsibilitiesStr": "<p>Executive and Administrative Support to the Chair and Associate Chair</p><ul><li>Manages and coordinators calendars, including prioritizing appointments, coordinating meetings and tracking various commitments, events, deadlines, and other activities as required</li><li>Assists with workflow, time management and file management</li><li>Works independently with drafting/editing letters and formatting reports</li><li>Schedules meetings between the Chair and all academic staff to discuss expectations, assignments, and course resourcing, and assists with documentation of workload calculations</li><li>Creates and maintains spreadsheets and/or databases. Prepares standard and adhoc reports for the area</li><li>Schedules business travel arrangements, booking flights, accommodations, and itinerary planning, prepares and processes expense claims</li><li>Assist with teaching staff planning/organizing (including coordinating and processing of HR forms for temporary program staff within the department's discretionary program budget)</li><li>Designs and develops customized reports for specific needs</li><li>Assists with data and metrics coordination and reporting</li><li>Assists with preparation of reports on faculty metrics for quality control reviews</li><li>Assists with accreditation:<ul><li>Ensures that the accreditation requirements, instructions, and standards are being followed and our current systems are updated; any changes are communicated to AD and Associate Chair.</li><li>Manages the departmental collection of accreditation materials</li><li>Manages timelines and ensures interested parties are aware of expectations</li><li>Participates in accreditation meetings</li><li>Tracks and analyzes EDI data for program initiatives</li></ul></li><li>Assists with reconciling p-cards and other departmental expenses</li><li>Maintains inventory of swag, gift cards, stationary, and other departmental materials</li></ul><p>Department Governance</p><ul><li>Organizes various regular and ad hoc Department-related meetings; anticipates and prepares supporting materials</li><li>Prepares and circulates Department committee/council agendas and associated documents</li><li>Records minutes of Department committee/council meetings and acts on action items stemming from meetings, as appropriate</li><li>Assists the Chair with the recruitment of faculty to various Department committees and ensures voting procedures are followed</li></ul><p>Strategic Resource</p><ul><li>Manages the flow of operations/administrative information and data to the Department Chair. Ensures information is accurate and timely for decision making</li><li>Contributes professional and administrative expertise to the development of plans, objectives, solutions, policies and procedures of the Department</li><li>Assists the Department Chair with planning. Ensures the integration of planning with Faculty, College, and university priorities.</li><li>Gathers key analytics from the FGM, Director of Academic Services, and service partners to support the Department Chair in decision making</li><li>Formulates business cases with the Department Chair in order to secure funding for programs and initiatives</li><li>Analyzes department needs and works with the Chair to frame requests to the faculty office.</li></ul><p>Relationship Manager / Liaison</p><ul><li>Develops and maintains a positive, productive, and transparent relationship with the Department Chair</li><li>Maintains a productive relationship with the FGM and Faculty Office</li><li>Develops productive relationships with the Faculty Service Partners and collaborates with them to provide information and services to the Department</li><li>Demonstrates inclusivity in work processes and teams. Actively seeks out and invites alternative viewpoints in planning, discussion and decision making.</li><li>Liaises with Faculty Administrative Assistant (request: work/maintenance orders, office supplies, key inventories, equipment requests/maintenance, phone requests, travel assistance, event support, etc.)</li><li>Liaise with Faculty Administrators (HR &amp; Finance): initiate and follow-up on requests (recruitment, FEC preparation, deposits, etc.)</li><li>Liaise with Faculty EA (governance protocol and standards, community of practice, submit vacation requests)</li><li>Liaise with Faculty GM (faculty operations and administration)</li><li>Liaise with Director Academic Services (program specific reports and requests)</li><li>Liaise with Service Partners (department specific issue resolution/information requests)</li></ul><p>Supervision</p><ul><li>Provides effective and appropriate leadership and supervision to NASA support staff including training, cross-training, task assignment, performance evaluation, and performance management.</li><li>Provides guidance and direction to direct reports on the resolution of errors and issues.</li><li>Consults with the Faculty's HR initiators to ensure all HR-related transactions comply with required U of A processes, procedures and timelines.</li><li>Consults with the Chair, HR Service Partner, and/or Central HR units regarding all other HR, employee relations, and labor relations issues to ensure compliance with relevant Collective</li><li>Agreement, policy, and legislative requirements, as well as, applying HR best practice standards.</li><li>In conjunction with the Chair, reviews and approves staff requests for developmental opportunities and makes recommendations for developmental courses.</li><li>Provides ongoing feedback on staff performance and conducts annual performance reviews in accordance with University policies, procedures and best practice standards</li><li>Provides ongoing coaching and guidance to ensure that staff achieve (or exceed) acceptable standards of professionalism, service delivery excellence, collaboration and cooperation, compliance with approved standard operating procedures, compliance with NASA Collective Agreement requirements, and alignment with the Department, Faculty, and/or U of A directives, initiatives, and other organizational changes.</li><li>In consultation with the Chair and HR Service Partner, initiates performance management conversations and addresses performance issues in a timely, appropriate, and discrete manner, ensuring compliance with the NASA Collective Agreement and HR best practice standards.</li><li>Assists the Chair in the recruitment and selection of administration staff</li><li>Oversees, manages and approves (or denies) vacation and all other leave requests taking into account NASA Collective Agreement requirements as well as the Department's operational needs, blackout periods, etc.</li><li>Fosters a cohesive working environment that encourages and supports sharing of information and knowledge, excellence in customer and student service, as well as collegial and professional working relationships with all members of the Dean of Students and University communities.<br>&nbsp;</li></ul><p>Other</p><ul><li>The incumbent will provide cross coverage for other Department Coordinators within the faculty.</li></ul>",
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