Administrative Assistant

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  "source_hash": "944a5ae9e745352d5142556f0b5bf5adba71291b35c1aed32b4abb84db6681a8",
  "last_changed_at": "2026-06-18T08:45:35.988Z",
  "active_status": "active"
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{
  "language": "en",
  "location": {
    "raw": "Dickinson, North Dakota, 58601, United States",
    "city": "Dickinson",
    "region": null,
    "country": "United States",
    "is_remote": false,
    "confidence": 0.95
  },
  "salary_max": null,
  "salary_min": null,
  "inferred_at": "2026-06-19T10:00:14.744Z",
  "launch_scope": {
    "reason": "bamboohr_production_catalog",
    "included": true,
    "location": {
      "raw": "Dickinson, North Dakota, 58601, United States",
      "city": "Dickinson",
      "region": null,
      "country": "United States",
      "is_remote": false,
      "confidence": 0.95
    },
    "countries": [
      "United States"
    ]
  },
  "remote_policy": null,
  "salary_period": null,
  "workplace_type": null,
  "salary_currency": null
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{}

{
  "list_job": {
    "id": "84",
    "isRemote": null,
    "location": {
      "city": "Dickinson",
      "state": "North Dakota"
    },
    "atsLocation": {
      "city": null,
      "state": null,
      "country": null,
      "province": null
    },
    "departmentId": "18466",
    "locationType": "0",
    "jobOpeningName": "Administrative Assistant",
    "departmentLabel": "Finance",
    "employmentStatusLabel": "Full-Time"
  },
  "detail_errors": [],
  "detail_job_opening": {
    "location": {
      "city": "Dickinson",
      "state": "North Dakota",
      "postalCode": "58601",
      "addressCountry": "United States"
    },
    "datePosted": "2026-06-17",
    "atsLocation": {
      "city": null,
      "state": null,
      "country": null,
      "countryId": null
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    "description": "<p><span style=\"font-size: 12pt\">Job Summary</span></p>\n<p><span style=\"font-size: 12pt\">The Administrative Assistant is responsible for providing administrative support to management and employees while ensuring efficient operation of the office. This position performs a variety of clerical, organizational, and administrative duties to support daily business operations within the oil and gas industry. The Administrative Assistant is expected to demonstrate a commitment to Titan Energy Services, LLC's Mission and Core Values, comply with all company policies, safety requirements, and applicable federal and state regulations, and always represent the company in a professional and courteous manner.</span></p>\n<p><span style=\"font-size: 12pt\"> </span></p>\n<p><span style=\"font-size: 12pt\">Role and Responsibilities</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Provide administrative support to management and staff across multiple departments.</span></li>\n<li><span style=\"font-size: 12pt\">Answer and direct incoming telephone calls, take messages, and respond to routine inquiries.</span></li>\n<li><span style=\"font-size: 12pt\">Greet customers, vendors, applicants, and visitors in a professional manner.</span></li>\n<li><span style=\"font-size: 12pt\">Manage incoming and outgoing mail, packages, and deliveries.</span></li>\n<li><span style=\"font-size: 12pt\">Prepare, edit, format, and distribute correspondence, reports, forms, and other business documents.</span></li>\n<li><span style=\"font-size: 12pt\">Maintain organized filing systems, both electronic and paper.</span></li>\n<li><span style=\"font-size: 12pt\">Assist with data entry, document tracking, and record retention requirements.</span></li>\n<li><span style=\"font-size: 12pt\">Maintain office supplies inventory and coordinate purchasing of office materials.</span></li>\n<li><span style=\"font-size: 12pt\">Assist with onboarding paperwork and administrative support related to Human Resources activities.</span></li>\n<li><span style=\"font-size: 12pt\">Support payroll, accounting, and billing functions by gathering and organizing required documentation.</span></li>\n<li><span style=\"font-size: 12pt\">Coordinate and assist with company meetings, training events, and employee functions.</span></li>\n<li><span style=\"font-size: 12pt\">Generate reports and spreadsheets as requested by management.</span></li>\n<li><span style=\"font-size: 12pt\">Assist with special projects and other administrative duties as assigned.</span></li>\n<li><span style=\"font-size: 12pt\">Assist Accounts Receivable (AR) with recording invoices/revenue into Titan accounting system in a timely manner, in accordance with contract obligations and in the correct time period.</span></li>\n<li><span style=\"font-size: 12pt\">Assist AR with pulling payment invoices according to remittance paperwork and file according to company.</span></li>\n<li><span style=\"font-size: 12pt\">Assist with editing/changing tickets as requested by the AR Coordinator; code tickets specific to each customer process; scan paperwork and save files according to customer process sheets.</span></li>\n<li><span style=\"font-size: 12pt\">Perform purchase order lookup and add costs of billable purchases.</span></li>\n<li><span style=\"font-size: 12pt\">Assist with tracking costs to ensure receipts are fully billed before accepting new invoices with new charges.</span></li>\n<li><span style=\"font-size: 12pt\">Ensure confidentiality of sensitive company and employee information.</span></li>\n<li><span style=\"font-size: 12pt\">Communicate effectively and professionally with employees, customers, vendors, and management.</span></li>\n<li><span style=\"font-size: 12pt\">Conform to and ensure compliance with company policies and procedures.</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt\">Qualifications and Education Requirements</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">High School Diploma or equivalent required.</span></li>\n<li><span style=\"font-size: 12pt\">Minimum of one (1) year of administrative office experience preferred.</span></li>\n<li><span style=\"font-size: 12pt\">Experience within the oil and gas industry is preferred but not required.</span></li>\n<li><span style=\"font-size: 12pt\">Experience with Human Resources processes and documentation is preferred but not required.</span></li>\n<li><span style=\"font-size: 12pt\">Experience using QuickBooks is preferred but not required.</span></li>\n<li><span style=\"font-size: 12pt\">Proficient in Microsoft Office applications, including Word, Excel, and Outlook.</span></li>\n<li><span style=\"font-size: 12pt\">Ability to learn and utilize company software systems and technology platforms</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt\">PERSONAL SKILLS</span><br></p>\n<p><span style=\"font-size: 12pt\">Candidate must have:</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Strong organizational and time management skills with exceptional attention to detail.</span></li>\n<li><span style=\"font-size: 12pt\">Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.</span></li>\n<li><span style=\"font-size: 12pt\">Excellent written and verbal communication skills.</span></li>\n<li><span style=\"font-size: 12pt\">Strong interpersonal and customer service skills.</span></li>\n<li><span style=\"font-size: 12pt\">Professional demeanor with the ability to maintain confidentiality.</span></li>\n<li><span style=\"font-size: 12pt\">Ability to work independently and as part of a team.</span></li>\n<li><span style=\"font-size: 12pt\">Strong problem-solving skills and ability to adapt to changing priorities.</span></li>\n<li><span style=\"font-size: 12pt\">Dependable work ethic with a positive attitude and willingness to assist where needed.</span></li>\n<li><span style=\"font-size: 12pt\">High level of accuracy and commitment to quality work.</span></li>\n<li>Ability to maintain professionalism when interacting with employees, customers, vendors, and the public.</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">We offer a competitive benefits package for full-time employees including:</span></p>\n<ul>\n<li>100% Employer paid medical insurance - including spouses and dependents</li>\n<li>100% Employer paid dental insurance - including spouses and dependents</li>\n<li>100% Employer paid vision insurance - including spouses and dependents</li>\n<li>100% Employer paid group life insurance</li>\n<li>100% Employer paid long term disability insurance</li>\n<li>Health Savings Accounts</li>\n<li>Supplemental short term disability insurance</li>\n<li>Voluntary Life and AD&amp;D Insurance</li>\n<li>401(k) retirement plan - 4% Employer match after 1,000 hours worked</li>\n<li>Paid time off</li>\n<li>Bonuses</li>\n</ul>\n<p><br></p>",
    "compensation": "DOE",
    "departmentId": "18466",
    "locationType": "0",
    "seekPromoted": false,
    "jobCategoryId": null,
    "jobOpeningName": "Administrative Assistant",
    "departmentLabel": "Finance",
    "jobOpeningStatus": "Open",
    "minimumExperience": "Experienced",
    "jobOpeningShareUrl": "https://titanoil.bamboohr.com/careers/84",
    "employmentStatusLabel": "Full-Time"
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}