Office Coordinator/ Job Cost Accountant (71478)

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{
  "detail": {
    "city": "Morgan Hill",
    "jobId": 430016,
    "level": "",
    "endDate": "",
    "legalId": 4142,
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    "jobShift": "",
    "jobTitle": "Office Coordinator/ Job Cost Accountant  (71478)",
    "location": "GB GROUP MH - Morgan Hill, CA 95037",
    "startDate": "",
    "clientCode": "0BP45",
    "remoteType": "",
    "description": "<p class=\"MsoNoSpacing\"><span style=\"display:block;font-size:12px;\"><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Office Coordinator is responsible for effective and efficient completion of departmental tasks and ensuring those tasks are performed on time with high quality and attention to detail.&nbsp; </span></span></span></p>\r\n\r\n<p class=\"MsoNoSpacing\"><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><i>Role may be updated in the future; task items may be removed or added verbally or in writing as the needs of the company evolve.</i></span></span></span></p>\r\n\r\n<p class=\"MsoNoSpacing\"><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><b><span style=\"text-transform:uppercase\">Payroll:</span></b></span></span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span new=\"\" roman=\"\" times=\"\"><b><span calibri=\"\">Timekeeping: </span></b><span calibri=\"\">Review and correct time records of 300+ employees within WorkMax timekeeping system.&nbsp; </span></span></span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span new=\"\" roman=\"\" times=\"\"><b><span calibri=\"\">Payroll Issue Resolution:</span></b><span calibri=\"\"> Work with employees to resolve payroll issues.&nbsp; </span></span></span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span new=\"\" roman=\"\" times=\"\"><b><span calibri=\"\">MLHR: </span></b><span calibri=\"\">Process missing labor hours reports from employees.&nbsp; </span></span></span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span new=\"\" roman=\"\" times=\"\"><b><span calibri=\"\">Employee Support:</span></b><span calibri=\"\"> Work with staff to facilitate reimbursements, answer WorkMax questions, etc.&nbsp; </span></span></span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span new=\"\" roman=\"\" times=\"\"><b><span calibri=\"\">Payroll Report: </span></b><span calibri=\"\">Provide Valcourt Shared Services weekly Data Set of payroll adjustments.&nbsp; </span></span></span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span new=\"\" roman=\"\" times=\"\"><b><span calibri=\"\">Process Payroll: </span></b><span calibri=\"\">Provide Valcourt Shared Services payroll reports for processing in Paycom.&nbsp; </span></span></span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span new=\"\" roman=\"\" times=\"\"><b><span calibri=\"\">Payroll CE Duplicate: </span></b><span calibri=\"\">Maintain accuracy of duplicate payroll record in Computer Ease accounting system.&nbsp; </span></span></span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span new=\"\" roman=\"\" times=\"\"><b><span calibri=\"\">Live Check Distribution: </span></b><span calibri=\"\">Distribute printed payroll checks and paycheck stubs to employees by mail.&nbsp; </span></span></span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span new=\"\" roman=\"\" times=\"\"><b><span calibri=\"\">Workers Comp:</span></b><span calibri=\"\"> Upload payroll totals by code into workers comp carrier&rsquo;s website for payment processing. </span></span></span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span new=\"\" roman=\"\" times=\"\"><b><span calibri=\"\">PAFs:</span></b><span calibri=\"\"> Enter Personnel Action Forms in Paycom for personnel changes.&nbsp; &nbsp;</span></span></span></span></span></li>\r\n</ul>\r\n\r\n<p class=\"MsoNoSpacing\"><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><b><span style=\"text-transform:uppercase\">ACCOUNTS RECEIVABLE:</span></b></span></span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span new=\"\" roman=\"\" times=\"\"><b><span calibri=\"\">Payment Application: </span></b><span calibri=\"\">Deposit payments into bank account.&nbsp; </span></span></span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span new=\"\" roman=\"\" times=\"\"><b><span calibri=\"\">Check Copies:</span></b><span calibri=\"\"> Distribute check copies to collections department and Valcourt Shared Services.&nbsp; </span></span></span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span new=\"\" roman=\"\" times=\"\"><b><span calibri=\"\">Communication:</span></b><span calibri=\"\"> Collaborate with the collections department and Valcourt Shared Services as needed.&nbsp; </span></span></span></span></span></li>\r\n</ul>\r\n\r\n<p class=\"MsoNoSpacing\"><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><b><span style=\"text-transform:uppercase\">Netsuite/ce DATA VALIDATION:</span></b></span></span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span new=\"\" roman=\"\" times=\"\"><b><span calibri=\"\">WBS Updates: </span></b><span calibri=\"\">Enter budget changes from CE into NetSuite Work Breakdown Structure.&nbsp; </span></span></span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span new=\"\" roman=\"\" times=\"\"><b><span calibri=\"\">Change Order Updates:</span></b><span calibri=\"\"> Enter change order totals per job per month from CE into NetSuite.&nbsp; </span></span></span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span new=\"\" roman=\"\" times=\"\"><b><span calibri=\"\">Data Validation:</span></b><span calibri=\"\"> Ensure data between NetSuite and CE is substantially similar.&nbsp; </span></span></span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span new=\"\" roman=\"\" times=\"\"><b><span calibri=\"\">JE/Accruals:</span></b><span calibri=\"\"> Enter journal entries and accruals from NetSuite into CE.&nbsp; </span></span></span></span></span></li>\r\n</ul>\r\n\r\n<p class=\"MsoNoSpacing\"><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><b><span style=\"text-transform:uppercase\">CODER/ROUTER (Backup):</span></b></span></span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span new=\"\" roman=\"\" times=\"\"><b><span calibri=\"\">Coder/Router: </span></b><span calibri=\"\">As backup to primary position holder, process vendor invoices including reviewing assigned purchase order in CE and assigning accurate job coding to Stampli invoice, then routing invoice for approval.&nbsp; Valcourt Shared Services enters invoices into NetSuite and CE accounting systems.&nbsp; </span></span></span></span></span></li>\r\n</ul>\r\n\r\n<p class=\"MsoNoSpacing\"><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><b><span style=\"text-transform:uppercase\">Accounts Payable (BACKUP):</span></b></span></span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span new=\"\" roman=\"\" times=\"\"><b><span calibri=\"\">Vendor Account Reconciliations: </span></b><span calibri=\"\">Reconcile vendor statements against accounts.&nbsp; </span></span></span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span new=\"\" roman=\"\" times=\"\"><b><span calibri=\"\">Mailed Invoices: </span></b><span calibri=\"\">Scan and email mailed vendor invoices to Stampli email for processing.&nbsp; </span></span></span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span new=\"\" roman=\"\" times=\"\"><b><span calibri=\"\">Lien Waivers: </span></b><span calibri=\"\">Process incoming and outgoing mechanics lien waivers.&nbsp; </span></span></span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span new=\"\" roman=\"\" times=\"\"><b><span calibri=\"\">Vendor Payments: </span></b><span calibri=\"\">Valcourt Shared issues vendor payments.&nbsp; Provide support to Valcourt as requested.&nbsp; </span></span></span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span new=\"\" roman=\"\" times=\"\"><b><span calibri=\"\">Operations Communication:</span></b><span calibri=\"\"> Collaborate with production teams to research and resolve invoice issues.&nbsp; </span></span></span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span new=\"\" roman=\"\" times=\"\"><b><span calibri=\"\">Purchase Orders: </span></b><span calibri=\"\">Issue POs to production staff and update POs with receipts and dollar values.&nbsp; </span></span></span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span new=\"\" roman=\"\" times=\"\"><b><span calibri=\"\">Credit Accounts: </span></b><span calibri=\"\">Open new vendor credit accounts in conjunction with Valcourt Shared Services.&nbsp; </span></span></span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span new=\"\" roman=\"\" times=\"\"><b><span calibri=\"\">Business Licenses: </span></b><span calibri=\"\">Work with municipalities and Valcourt Shared Services to maintain City business licenses.&nbsp; </span></span></span></span></span></li>\r\n</ul>\r\n",
    "jobCategory": "Construction",
    "salaryRange": "$1.00 - $1.00 Salary",
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Valcourt Shared Services enters invoices into NetSuite and CE accounting systems.&nbsp; \\r\\n\\r\\n\\r\\nAccounts Payable (BACKUP):\\r\\n\\r\\n\\r\\n\\tVendor Account Reconciliations: Reconcile vendor statements against accounts.&nbsp; \\r\\n\\tMailed Invoices: Scan and email mailed vendor invoices to Stampli email for processing.&nbsp; \\r\\n\\tLien Waivers: Process incoming and outgoing mechanics lien waivers.&nbsp; \\r\\n\\tVendor Payments: Valcourt Shared issues vendor payments.&nbsp; Provide support to Valcourt as requested.&nbsp; \\r\\n\\tOperations Communication: Collaborate with production teams to research and resolve invoice issues.&nbsp; \\r\\n\\tPurchase Orders: Issue POs to production staff and update POs with receipts and dollar values.&nbsp; \\r\\n\\tCredit Accounts: Open new vendor credit accounts in conjunction with Valcourt Shared Services.&nbsp; \\r\\n\\tBusiness Licenses: Work with municipalities and Valcourt Shared Services to maintain City business licenses.&nbsp; 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\\r\\n\\tPayroll Issue Resolution: Work with employees to resolve payroll issues.&nbsp; \\r\\n\\tMLHR: Process missing labor hours reports from employees.&nbsp; \\r\\n\\tEmployee Support: Work with staff to facilitate reimbursements, answer WorkMax questions, etc.&nbsp; \\r\\n\\tPayroll Report: Provide Valcourt Shared Services weekly Data Set of payroll adjustments.&nbsp; \\r\\n\\tProcess Payroll: Provide Valcourt Shared Services payroll reports for processing in Paycom.&nbsp; \\r\\n\\tPayroll CE Duplicate: Maintain accuracy of duplicate payroll record in Computer Ease accounting system.&nbsp; \\r\\n\\tLive Check Distribution: Distribute printed payroll checks and paycheck stubs to employees by mail.&nbsp; \\r\\n\\tWorkers Comp: Upload payroll totals by code into workers comp carrier&rsquo;s website for payment processing. \\r\\n\\tPAFs: Enter Personnel Action Forms in Paycom for personnel changes.&nbsp; &nbsp;\\r\\n\\r\\n\\r\\nACCOUNTS RECEIVABLE:\\r\\n\\r\\n\\r\\n\\tPayment Application: Deposit payments into bank account.&nbsp; \\r\\n\\tCheck Copies: Distribute check copies to collections department and Valcourt Shared Services.&nbsp; \\r\\n\\tCommunication: Collaborate with the collections department and Valcourt Shared Services as needed.&nbsp; \\r\\n\\r\\n\\r\\nNetsuite/ce DATA VALIDATION:\\r\\n\\r\\n\\r\\n\\tWBS Updates: Enter budget changes from CE into NetSuite Work Breakdown Structure.&nbsp; \\r\\n\\tChange Order Updates: Enter change order totals per job per month from CE into NetSuite.&nbsp; \\r\\n\\tData Validation: Ensure data between NetSuite and CE is substantially similar.&nbsp; \\r\\n\\tJE/Accruals: Enter journal entries and accruals from NetSuite into CE.&nbsp; \\r\\n\\r\\n\\r\\nCODER/ROUTER (Backup):\\r\\n\\r\\n\\r\\n\\tCoder/Router: As backup to primary position holder, process vendor invoices including reviewing assigned purchase order in CE and assigning accurate job coding to Stampli invoice, then routing invoice for approval.&nbsp; Valcourt Shared Services enters invoices into NetSuite and CE accounting systems.&nbsp; \\r\\n\\r\\n\\r\\nAccounts Payable (BACKUP):\\r\\n\\r\\n\\r\\n\\tVendor Account Reconciliations: Reconcile vendor statements against accounts.&nbsp; \\r\\n\\tMailed Invoices: Scan and email mailed vendor invoices to Stampli email for processing.&nbsp; \\r\\n\\tLien Waivers: Process incoming and outgoing mechanics lien waivers.&nbsp; \\r\\n\\tVendor Payments: Valcourt Shared issues vendor payments.&nbsp; Provide support to Valcourt as requested.&nbsp; \\r\\n\\tOperations Communication: Collaborate with production teams to research and resolve invoice issues.&nbsp; \\r\\n\\tPurchase Orders: Issue POs to production staff and update POs with receipts and dollar values.&nbsp; \\r\\n\\tCredit Accounts: Open new vendor credit accounts in conjunction with Valcourt Shared Services.&nbsp; \\r\\n\\tBusiness Licenses: Work with municipalities and Valcourt Shared Services to maintain City business licenses.&nbsp; \\r\\n\\r\\n\",\"employmentType\":\"FULL_TIME\",\"hiringOrganization\":{\"@type\":\"Organization\",\"name\":\"Valcourt\",\"logo\":\"https://www.paycomonline.net/v4/ats/web.php/application/style/logo?clientkey=0A1B5C74C74066AFE992862CF3478881\"},\"jobLocation\":{\"@type\":\"Place\",\"address\":{\"streetAddress\":\"780 Jarvis Dr\",\"addressLocality\":\"Morgan Hill\",\"addressRegion\":\"CA\",\"postalCode\":95037,\"addressCountry\":\"USA\"}},\"qualifications\":\"\\r\\n\\tMinimum of 4 years accounting experience.&nbsp; \\r\\n\\tMust be bilingual in English and Spanish.&nbsp; \\r\\n\\tAbility to manage an efficient workflow and provide accurate results without oversight.\\r\\n\\tProficiency in MS Office and Teams, and ability to learn new software quickly.\\r\\n\\tProficiency in Paycom and NetSuite a plus.&nbsp; \\r\\n\\tExcellent verbal and written communication skills.\\r\\n\\tExcellent interpersonal skills.\\r\\n\\tStrong organizational skills and highly developed attention to detail.\\r\\n\\tExcellent problem-solving skills.\\r\\n\\tAbility to work independently and as part of a team.\\r\\n\\tStrong analytical skills.\\r\\n\\r\\n\",\"experienceRequirements\":\"\\r\\n\\tMinimum of 4 years accounting experience.&nbsp; \\r\\n\\tMust be bilingual in English and Spanish.&nbsp; \\r\\n\\tAbility to manage an efficient workflow and provide accurate results without oversight.\\r\\n\\tProficiency in MS Office and Teams, and ability to learn new software quickly.\\r\\n\\tProficiency in Paycom and NetSuite a plus.&nbsp; \\r\\n\\tExcellent verbal and written communication skills.\\r\\n\\tExcellent interpersonal skills.\\r\\n\\tStrong organizational skills and highly developed attention to detail.\\r\\n\\tExcellent problem-solving skills.\\r\\n\\tAbility to work independently and as part of a team.\\r\\n\\tStrong analytical skills.\\r\\n\\r\\n\",\"industry\":\"Construction\",\"validThrough\":\"-0001-11-30\",\"educationRequirements\":\"4 Year Degree\"}",
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    "qualifications": "<ul>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Minimum of 4 years accounting experience.&nbsp; </span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\">Must be bilingual in English and Spanish.&nbsp; </span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\">Ability to manage an efficient workflow and provide accurate results without oversight.</span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\">Proficiency in MS Office and Teams, and ability to learn new software quickly.</span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\">Proficiency in Paycom and NetSuite a plus.&nbsp; </span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\">Excellent verbal and written communication skills.</span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\">Excellent interpersonal skills.</span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\">Strong organizational skills and highly developed attention to detail.</span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\">Excellent problem-solving skills.</span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\">Ability to work independently and as part of a team.</span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\">Strong analytical skills.</span></span></span></li>\r\n</ul>\r\n",
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    "legalRevisionDate": {
      "date": "2022-07-22T10:51:56.000Z",
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