Executive Assistant (w/ QuickBooks Experience)

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    "datePosted": "2026-03-31",
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      "city": "Ready Roles",
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    "description": "<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">Position Overview:</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">At Ready Roles, we don’t just fill positions; we build lasting, impactful careers. As a Remote Executive Assistant, you will step into a critical role as a trusted “right arm” for an American business owner, making an essential difference in their day-to-day and long-term success. We are looking for driven, proactive individuals who don’t wait for instructions but actively seek opportunities to make an impact.</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">This role is for self-starters who thrive on finding solutions, tackling new challenges, and staying one step ahead of the business owner’s needs. Ready Roles carefully vets every client to ensure a respectful, growth-oriented work environment where your contributions are valued. We’re looking for someone ready to build a future, grow their skills, and commit to long-term success with their client.</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">Why Join Ready Roles?</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">A Career Path, Not Just a Job:</span> This isn’t a stepping-stone; it’s a role designed for long-term growth. We’re looking for candidates who are eager to build a stable career with a supportive company that invests in their future.</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Independence and Opportunity to Lead</span>: Our clients want self-driven assistants who identify opportunities for improvement, find ways to make the business run smoothly, and drive the organization forward without needing to be told what to do. You’ll actively manage the business owner’s schedule and push organizational goals, not just your own tasks.</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Respectful, Growth-Focused Clients:</span> We only partner with clients who value stability and respect for their team. As a Ready Role, you’ll work with a business owner who is committed to your success and who shares a long-term vision for growth.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">Key Responsibilities:</span></p>\n<p><br><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">1. Daily Management and Proactive Support:</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Calendar and Schedule Management:</span> Oversee and prioritize the CEO’s calendar, blocking time for high-priority tasks, scheduling meetings, and ensuring the CEO is fully prepared for each day.</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Email and Communication Oversight:</span> Sort, prioritize, and respond to emails and messages, filtering essential information to keep the CEO focused and eliminating routine communication distractions.</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Daily Check-Ins and Task Planning:</span> Conduct a daily check-in with the CEO to review priorities, set action items, and address any immediate needs, keeping both the CEO and the team on track.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">2. <span style=\"font-weight: bold\">Self-Directed Task Identification:</span></span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Identify Areas to Add Value:</span> Proactively seek out tasks or projects that align with business goals, whether improving internal processes, coordinating with team members, or streamlining workflows.</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Manage and Anticipate Owner’s Needs:</span> Track ongoing projects, follow up on open items, and keep the CEO informed on key updates and deadlines without needing reminders .</span></p>\n<ol></ol>\n<p><br><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">3. </span><span style=\"color: rgb(34, 34, 34); font-weight: bold\"> Invoicing &amp; Accounts Support</span></span></p>\n<ul>\n<li><span style=\"color: rgb(34, 34, 34); font-family: Inter, sans-serif; font-size: 12pt\">Send out invoices promptly and accurately</span></li>\n<li><span style=\"color: rgb(34, 34, 34); font-family: Inter, sans-serif; font-size: 12pt\">Monitor invoice status and ensure payments are received</span></li>\n<li><span style=\"color: rgb(34, 34, 34); font-family: Inter, sans-serif; font-size: 12pt\">Follow up on unpaid invoices (e.g., after 1 week)</span></li>\n<li><span style=\"color: rgb(34, 34, 34); font-family: Inter, sans-serif; font-size: 12pt\">Maintain detailed and organized invoicing records with clear notes (e.g., date sent, follow-ups required)</span></li>\n<li><span style=\"color: rgb(34, 34, 34); font-family: Inter, sans-serif; font-size: 12pt\">Assist with tracking company expenses and maintaining financial spreadsheets</span><br></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-weight: bold\">What We’re Looking For:</span></p>\n<p> </p>\n<p><span style=\"font-weight: bold\">Self-Driven, Proactive Mindset -</span> This role is for someone who naturally takes the initiative and actively finds ways to contribute. You’ll be expected to add value without waiting for instructions and to be a driving force for the business.</p>\n<p><span style=\"font-weight: bold\">Commitment to Long-Term Growth -</span> Ready Roles is built on loyalty and stability. We’re looking for someone who values a long-term commitment, seeks stability, and is motivated to build a future with us and the business owner they support.</p>\n<p><span style=\"font-weight: bold\">Aligned with Our Values -</span> Ready Roles believes in accountability, respect, and integrity. We’re looking for someone who takes ownership of their work, consistently shows up with purpose, and is eager to create a lasting impact.</p>\n<p> </p>\n<p><span style=\"font-weight: bold\">Qualifications:</span></p>\n<p> </p>\n<p>Must be <span style=\"font-weight: bold\">based in the Philippines</span></p>\n<p><span style=\"font-weight: bold\">Must have basic accounting (invoicing) knowledge and experience</span></p>\n<p><span style=\"font-weight: bold\">Must know how to utilize QuickBooks</span></p>\n<p><span style=\"font-weight: bold\">18 years old and above</span></p>\n<p><span style=\"font-weight: bold\">Willing to work from home</span> with a stable internet connection</p>\n<p>Must have <span style=\"font-weight: bold\">own equipment</span> — reliable <span style=\"font-weight: bold\">laptop or PC</span> and a <span style=\"font-weight: bold\">noise-cancelling headset</span></p>\n<p><span style=\"font-weight: bold\">Available to work full-time (40 hours per week)</span></p>\n<p><span style=\"font-weight: bold\">Leadership Potential and Vision:</span> Prior experience managing remote tasks or supporting a business owner is a plus, but we’re most interested in candidates ready to take ownership, lead by example, and actively shape the future of their role.</p>\n<p><span style=\"font-weight: bold\">Resourceful and Solution-Oriented:</span> You’ll look for ways to make the business owner’s day-to-day run smoothly, identifying gaps, solving problems, and proactively contributing to long-term growth.</p>\n<p><span style=\"font-weight: bold\">Strong Communication Skills:</span> Excellent written and verbal communication skills to maintain consistent, professional interactions with the business owner, team members, and clients.</p>\n<p><span style=\"font-weight: bold\">Growth-Minded and Self-Motivated:</span> If you’re looking for a career where you can make an impact and build something lasting, Ready Roles is the place for you. This role is designed for someone who sees this as more than just a job—a chance to lead, grow, and secure their future.</p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Apply Today</span></p>\n<p> </p>\n<p>If you’re ready to commit, lead, and build a career with purpose, stability, and growth, we’d love to hear from you. Apply today to join Ready Roles and start building a future where your work drives real impact, stability, and lasting success.</p>",
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