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Administrative Coordinator

Cbe7daa8 84e2 4a18 B126 7b6b376c7982 19000101 000001 · New York, NY, US, New York, NY · Active · $26–$29 / hour · ADP Workforce Now Recruiting

Job facts

FieldValue
CompanyCbe7daa8 84e2 4a18 B126 7b6b376c7982 19000101 000001
TitleAdministrative Coordinator
Normalized title-
Department / team-
LocationNew York, NY, United States
Work model-
Employment typeFull Time
Salary$26–$29 / hour
Statusactive
ATS providerADP Workforce Now Recruiting
Posted / first seen2026-05-22 / 2026-05-31
Changed / last seen2026-06-06 / 2026-06-06

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PageWhat it containsOpen
Company jobsActive postings from Cbe7daa8 84e2 4a18 B126 7b6b376c7982 19000101 000001.Open
Company breakdownsRole, location, ATS, and work model facets for this company.Open
ATS provider jobsActive postings observed through ADP Workforce Now Recruiting.Open
Provider filtered searchThe same provider as a filtered job collection.Open
City jobsActive postings in New York.Open
Lifecycle eventsOpen, update, close, and reopen events for this posting.Open
Original postingCanonical source or apply URL captured from the ATS.Open

Linked records

CompanyCbe7daa8 84e2 4a18 B126 7b6b376c7982 19000101 000001
Source23e6e6bc-570f-4259-b97a-706a83108a09
ATS providerADP Workforce Now Recruiting

Description

How You Will Make an Impact: The Administrative Coordinator demonstrates knowledge and skills in the coordination and facilitation of administrative duties related to assisting the CCRM Management team. Administrative support can be provided to various members of the CCRM Management team including. They report to assigned CCRM Manager but may take daily directions from other staff members. What You Will Do: Manage Physicians’ schedules/calendars Monitor and take incoming New Patient/existing patient requests (phone/email/text or any other system providing requests or potential NP information) Execute New Patient information intake Populate information into all programs requiring patient information Make up-to-date notes in all appropriate locations (ie: patient appointment notes, progress notes, etc.) on all patient interaction Assist in getting authorizations for treatment Coordinate the assembly and delivery of Medical Records to patient and/or referring Doctor Monitor electronic follow-up message for upcoming patient appointments Make in-person call to verify New Patient appointment one week prior to appointment date Schedule follow-up appointments, surgeries, HSG, Saline Sonograms, etc. Work closely with entire Admin team to assist in team coverage of all offices Fast paced communication with Admin team Other duties as assigned What You Bring: Must be organized and possess knowledge and excellent communication skills. Must possess excellent customer service skills. Must demonstrate problem solving skills related to the position. Must be able to multi-task, prioritize, and be detail oriented. Must possess a high level of independent judgment and accuracy. Must be able to communicate positively and professionally with all team members. Must have the ability to function independently, and seek assistance from the management team as needed. Demonstrate the ability to be a team player and possess a willingness to perform duties that are assigned or delegated to him/her as well as a willingness to perform duties of other employees as needed. Support vision and mission. Maintain confidentiality of all work information. Demonstrate an ability to function successfully in a team environment. Exhibit courteous, compassionate and respectful treatment of fellow employees and external contacts. Participates in identifying problems and suggesting solutions. Maintains HIPAA and Confidentiality for all patient and clinic information. Utilizes time efficiently. High School Diploma, or previous administrative assistant or related experience required. Experience with Microsoft Office products Working Conditions: The physical demands described here are representative of those which should be met, with or without reasonable accommodation (IAW ADA Guidelines), by an employee to successfully perform the essential functions of this job. This job operates in a professional office setting. While performing the duties of this job, the employee will interact with others, sit/stand at a desk, work on a computer, and spend prolonged periods preparing and analyzing data and figures. Employees will use standard office machines and equipment (computer, telephone, photocopier, and scanner). CCRM’s Compensation: The salary range represents the national average compensation for this position. The base salary offered will vary based on location, experience, skills, and knowledge. The pay range does not reflect the total compensation package. Our rewards may include an annual bonus, flexible work arrangements, and many other region-specific benefits. Pre-Employment Requirements: All offers of employment are conditional upon the successful completion of the CCRM Fertility onboarding process, including verification of eligibility and authorization to work in the United States. This employer participates in the E-Verify Program in order to verify the identity and work authorization of all newly hired employees. Equal Employment/Anti-Discrimination : We are an equal-opportunity employer. In all aspects of employment, including the decision to hire, promote, discipline, or discharge, the choice will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Full job record

Job ID694f5c0bdf445f16e7613379adef75a212c14d00
Org IDf046ee43-6152-4c6a-8864-b4e7d48260cf
Source ID23e6e6bc-570f-4259-b97a-706a83108a09
Board ID23e6e6bc-570f-4259-b97a-706a83108a09
Provideradp_workforcenow
Provider Job Key544943
TitleAdministrative Coordinator
Normalized Title—
Statusactive
Activeyes
Location TextNew York, NY, US, New York, NY
Department—
Team—
Employment Typefull_time
Workplace Type—
Remote Policy—
CountryUnited States
RegionNY
CityNew York
Salary Raw26 To 29 (USD) Hourly
Salary Min26
Salary Max29
Salary CurrencyUSD
Salary Periodhour
Source URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=cbe7daa8-84e2-4a18-b126-7b6b376c7982&ccId=19000101_000001&lang=en_US&type=JS&jobId=544943&jwId=9201282530050_1
Apply URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=cbe7daa8-84e2-4a18-b126-7b6b376c7982&ccId=19000101_000001&lang=en_US&type=JS&jobId=544943&jwId=9201282530050_1
First Seen At2026-05-31 18:22:19Z
Last Seen At2026-06-06 13:12:22Z
Last Checked At2026-06-06 13:12:22Z
Last Changed At2026-06-06 13:12:22Z
Inactive At—
Source Posted At2026-05-22 14:08:00Z
Source Updated At—
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Event Fields
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Extensions
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    "requisitionDescription": "<div><div><p><br></p><div style='margin: 0px; padding: 0px; user-select: text; -webkit-user-drag: none; -webkit-tap-highlight-color: transparent; overflow: visible; cursor: text; clear: both; position: relative; direction: ltr; color: rgb(0, 0, 0); font-family: \"Segoe UI\", \"Segoe UI Web\", Arial, Verdana, sans-serif; font-size: 12px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; background-color: rgb(255, 255, 255); text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;'><p style=\"margin: 0px; padding: 0px; user-select: text; -webkit-user-drag: none; -webkit-tap-highlight-color: transparent; overflow-wrap: break-word; white-space: pre-wrap; font-weight: normal; font-style: normal; vertical-align: baseline; font-kerning: none; background-color: transparent; color: windowtext; text-align: left; text-indent: 0px;\"><br></p></div><div style='margin: 0px; padding: 0px; user-select: text; -webkit-user-drag: none; -webkit-tap-highlight-color: transparent; overflow: visible; cursor: text; clear: both; position: relative; direction: ltr; color: rgb(0, 0, 0); font-family: \"Segoe UI\", \"Segoe UI Web\", Arial, Verdana, sans-serif; font-size: 12px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; background-color: rgb(255, 255, 255); text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;'><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;text-align:justify;line-height:115%;' id=\"isPasted\"><strong><u>How You Will Make an Impact:&nbsp;</u></strong>The Administrative Coordinator demonstrates knowledge and skills in the coordination and facilitation of administrative duties related to assisting the CCRM Management team. Administrative support can be provided to various members of the CCRM Management team including. They report to assigned CCRM Manager but may take daily directions from other staff members.</p><p style='margin-top:12.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;text-align:justify;line-height:115%;'><strong><u>What You Will Do:</u></strong></p><ul style=\"margin-bottom:0in;margin-top:0in;\" type=\"disc\"><li style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;color:#414141;line-height:normal;background:white;'>Manage Physicians&rsquo; schedules/calendars</li><li style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;color:#414141;line-height:normal;background:white;'>Monitor and take incoming New Patient/existing patient requests (phone/email/text or any other system providing requests or potential NP information)</li><li style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;color:#414141;line-height:normal;background:white;'>Execute New Patient information intake</li><li style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;color:#414141;line-height:normal;background:white;'>Populate information into all programs requiring patient information</li><li style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;color:#414141;line-height:normal;background:white;'>Make up-to-date notes in all appropriate locations (ie: patient appointment notes, progress notes, etc.) on all patient interaction</li><li style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;color:#414141;line-height:normal;background:white;'>Assist in getting authorizations for treatment</li><li style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;color:#414141;line-height:normal;background:white;'>Coordinate the assembly and delivery of Medical Records to patient and/or referring Doctor</li><li style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;color:#414141;line-height:normal;background:white;'>Monitor electronic follow-up message for upcoming patient appointments</li><li style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;color:#414141;line-height:normal;background:white;'>Make in-person call to verify New Patient appointment one week prior to appointment date</li><li style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;color:#414141;line-height:normal;background:white;'>Schedule follow-up appointments, surgeries, HSG, Saline Sonograms, etc.</li><li style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;color:#414141;line-height:normal;background:white;'>Work closely with entire Admin team to assist in team coverage of all offices</li><li style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;color:#414141;line-height:normal;background:white;'>Fast paced communication with Admin team</li><li style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;color:#414141;line-height:normal;background:white;'><span style=\"font-family:Calibri;\">Other duties as assigned</span></li></ul><p style='margin-top:12.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;text-align:justify;line-height:115%;background:white;'><strong><u><span style=\"color:black;\">What You Bring:</span></u></strong></p><ul style=\"margin-bottom:0in;margin-top:0in;\" type=\"disc\"><li style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;text-align:justify;line-height:     115%;background:white;'><span style=\"color:black;\">Must be organized and possess knowledge and excellent communication skills.&nbsp;</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;text-align:justify;line-height:     115%;background:white;'><span style=\"color:black;\">Must possess excellent customer service skills.&nbsp;</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;text-align:justify;line-height:     115%;background:white;'><span style=\"color:black;\">Must demonstrate problem solving skills related to the position.&nbsp;</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;text-align:justify;line-height:     115%;background:white;'><span style=\"color:black;\">Must be able to multi-task, prioritize, and be detail oriented.&nbsp;</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;text-align:justify;line-height:     115%;background:white;'><span style=\"color:black;\">Must possess a high level of independent judgment and accuracy.&nbsp;</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;text-align:justify;line-height:     115%;background:white;'><span style=\"color:black;\">Must be able to communicate positively and professionally with all team members.&nbsp;</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;text-align:justify;line-height:     115%;background:white;'><span style=\"color:black;\">Must have the ability to function independently, and seek assistance from the management team as needed.&nbsp;</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;text-align:justify;line-height:     115%;background:white;'><span style=\"color:black;\">Demonstrate the ability to be a team player and possess a willingness to perform duties that are assigned or delegated to him/her as well as a willingness to perform duties of other employees as needed.&nbsp;</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;text-align:justify;line-height:     115%;background:white;'><span style=\"color:black;\">Support vision and mission.&nbsp;</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;text-align:justify;line-height:     115%;background:white;'><span style=\"color:black;\">Maintain confidentiality of all work information.&nbsp;</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;text-align:justify;line-height:     115%;background:white;'><span style=\"color:black;\">Demonstrate an ability to function successfully in a team environment.&nbsp;</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;text-align:justify;line-height:     115%;background:white;'><span style=\"color:black;\">Exhibit courteous, compassionate and respectful treatment of fellow employees and external contacts.&nbsp;</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;text-align:justify;line-height:     115%;background:white;'><span style=\"color:black;\">Participates in identifying problems and suggesting solutions.&nbsp;</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;text-align:justify;line-height:     115%;background:white;'><span style=\"color:black;\">Maintains HIPAA and Confidentiality for all patient and clinic information.&nbsp;</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;text-align:justify;line-height:     115%;background:white;'><span style=\"color:black;\">Utilizes time efficiently.&nbsp;</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;text-align:justify;line-height:     115%;background:white;'><span style=\"color:black;\">High School Diploma, or previous administrative assistant or related experience required.&nbsp;</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;text-align:justify;line-height:     115%;background:white;'><span style=\"color:black;\">Experience with Microsoft Office products</span></li></ul><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;text-align:justify;line-height:115%;background:white;'><br></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;text-align:justify;line-height:115%;background:white;'><strong><u><span style=\"color:black;\">Working Conditions:</span></u></strong><strong><span style=\"color:black;\">&nbsp;</span></strong><span style=\"color:black;\">The physical demands described here are representative of those which should be met, with or without reasonable accommodation (IAW ADA Guidelines), by an employee to successfully perform the essential functions of this job. This job operates in a professional office&nbsp;</span><span style=\"color:black;\">setting.&nbsp;</span><span style=\"color:black;\">While performing the duties of this job, the employee will interact with others, sit/stand at a desk, work on a computer, and spend prolonged periods preparing and analyzing data and figures. Employees will use standard office machines and equipment (computer, telephone, photocopier, and scanner).</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;text-align:justify;line-height:115%;'><strong><u>CCRM&rsquo;s Compensation:</u></strong> The salary range represents the national average compensation for this position. The base salary offered will vary based on location, experience, skills, and knowledge. The pay range does not reflect the total compensation package. Our rewards may include an annual bonus, flexible work arrangements, and many other region-specific benefits.</p><p style='margin-top:12.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;text-align:justify;line-height:115%;background:white;'><strong><u><span style=\"color:black;\">Pre-Employment Requirements:</span></u></strong><strong><span style=\"color:black;\">&nbsp;</span></strong><span style=\"color:black;\">All offers of employment are conditional upon the successful completion of the CCRM Fertility onboarding process, including verification of eligibility and authorization to work in the United States. This employer participates in the <strong>E-Verify</strong> Program in order to verify the identity and work authorization of all newly hired employees.</span></p><p style='margin-top:12.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;text-align:justify;line-height:115%;background:white;'><strong><u><span style=\"color:black;\">Equal Employment/Anti-Discrimination</span></u></strong><strong><span style=\"color:black;\">:&nbsp;</span></strong><span style=\"color:black;\">We are an equal-opportunity employer. In all aspects of employment, including the decision to hire, promote, discipline, or discharge, the choice will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.</span></p></div><div style='margin: 0px; padding: 0px; user-select: text; -webkit-user-drag: none; -webkit-tap-highlight-color: transparent; overflow: visible; cursor: text; clear: both; position: relative; direction: ltr; color: rgb(0, 0, 0); font-family: \"Segoe UI\", \"Segoe UI Web\", Arial, Verdana, sans-serif; font-size: 12px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; background-color: rgb(255, 255, 255); text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;'><br></div><p><br></p><p><br></p></div></div>\n",
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