Office Services Coordinator (3207)

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    "description": "<p><strong>Administrative Resource Options</strong>&nbsp;is hiring for an&nbsp;<strong>Office Coordinator</strong>. The coordinator should have excellent customer service skills and a proactive approach to supporting colleagues in the office.</p>\n\n<p>The Office Coordinator will be well-versed in policies and procedures and will be able to actively discover new ways to do the job more effectively and efficiently.</p>\n\n<p><strong>Responsibilities:</strong></p>\n\n<ul>\n\t<li>Serve as the main greeter and point of contact for all colleagues and visitors coming into the office each day</li>\n\t<li>Assist with daily office acclimation when colleagues and guests arrive, and throughout the day. This may include hoteling reservations, providing supplies, conference room reservations, meeting/event set up, restaurant reservations, technology issues, notary services, etc.</li>\n\t<li>Maintain the office appearance and ensure the organization and cleanliness of workstations, private offices, conference rooms, cafes, and other common areas</li>\n\t<li>Meeting, event, and training coordination for both internal and external gatherings, including room setup/cleanup, catering logistics and set-up, ensuring materials needed are prepared and provided timely, etc.</li>\n\t<li>Manage supplies/inventory for the cafes, copy/production centers, conference rooms, etc.</li>\n\t<li>May manage relationships with building management, security, engineering, and outside vendors.</li>\n\t<li>Assist new hires with their onboarding and acclimation</li>\n\t<li>May serve as Authority to Approve processor within procurement system (Ariba), in alignment with national and regional guidelines</li>\n\t<li>Print production including bind, copy, scan (i.e.: proposal production, tab printing, lamination, binding, high volume printing)</li>\n\t<li>File room administrator (i.e.: creating/tracking hard copy files via GT file system and maintain a solid knowledge of firm information governance and record retention policies</li>\n\t<li>Mailroom duties (i.e.: processing incoming/outgoing mail/packages via USPS, UPS/FedEx, local courier service.)</li>\n\t<li>Coordinate, manage and enforce the office and conference room hoteling model using Condeco</li>\n\t<li>Set-up firm technology, conference room audio-visual equipment, and firm issued mobile devices. Become quickly familiar with the firm&rsquo;s Enterprise Transformation structure and processes along with the ability to escalate issues accordingly</li>\n\t<li>Continually check-in with colleagues throughout the office to ensure their needs are met</li>\n\t<li>Proactively communicate issues, challenges, and solutions upward to the Supervisor/Manager on office matters</li>\n</ul>\n\n<p>&nbsp;</p>\n\n<p><strong>About ARO (Administrative Resource Options):</strong></p>\n\n<p><strong>Smarter Operations Start Here.</strong></p>\n\n<p>ARO is a managed services company that keeps workplaces running &mdash; mailrooms, print centers, reception desks, document operations, shipping docks, and more. We don&#39;t just fill roles. We own outcomes. Our teams are embedded within client sites, operating as an integrated extension of their business, backed by data-driven technology, Lean Six Sigma&ndash;certified leadership, and a culture built on continuous improvement. We are certified by the Women&rsquo;s Business Enterprise National Council (WBENC) as the largest woman-owned, fully independent administrative BPO firm in the US.</p>\n\n<p><strong>What You Bring to ARO</strong>&nbsp;A service mindset. Reliability. The drive to make the places where people work &mdash; offices, hospitals, schools, warehouses &mdash; run better every day. You&#39;ll take ownership of the operation at your site, deliver measurable results, and grow with a company that&#39;s certified as a Great Place to Work.</p>\n",
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