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Unit Coordination Assistant -M Day Surg Pre/Post Op Care

Iadyup Fa Ocs Oraclecloud Com CX 4001 · Mississauga, ON, Canada; Mississauga Hospital, Mississauga, ON, CA · Active · $25–$31 / day · Oracle Recruiting Cloud / Fusion HCM

Job facts

FieldValue
CompanyIadyup Fa Ocs Oraclecloud Com CX 4001
TitleUnit Coordination Assistant -M Day Surg Pre/Post Op Care
Normalized title-
Department / teamCUPE Admin Clerical
LocationMississauga, ON, Canada
Work model-
Employment typePart Time
Salary$25–$31 / day
Statusactive
ATS providerOracle Recruiting Cloud / Fusion HCM
Posted / first seen2026-06-18 / 2026-06-19
Changed / last seen2026-06-19 / 2026-06-19

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PageWhat it containsOpen
Company jobsActive postings from Iadyup Fa Ocs Oraclecloud Com CX 4001.Open
Company breakdownsRole, location, ATS, and work model facets for this company.Open
ATS provider jobsActive postings observed through Oracle Recruiting Cloud / Fusion HCM.Open
Provider filtered searchThe same provider as a filtered job collection.Open
City jobsActive postings in Mississauga.Open
Department jobsActive postings in CUPE Admin Clerical.Open
Lifecycle eventsOpen, update, close, and reopen events for this posting.Open
Original postingCanonical source or apply URL captured from the ATS.Open

Linked records

CompanyIadyup Fa Ocs Oraclecloud Com CX 4001
Source01646b18-8aae-4d8d-98d7-9d3fc30086e1
ATS providerOracle Recruiting Cloud / Fusion HCM

Description

Description Position: Unit Coordination Assistant (x1) Dept: M Day Surg Pre/Post Op Care Posting ID: 7441 Status: Permanent part-time Role Level: Admin Clerical AC03 $24.90 to $31.09 Site: Mississauga Site Hours of Work/Shift: All shifts: All shifts- Days, Evenings, Weekends Posted: June 18, 2026 Internal Deadline: June 25, 2026 Trillium Health Partners is one of Canada’s largest community-based teaching hospitals, serving the growing and diverse populations of Mississauga, West Toronto, and surrounding communities through the Credit Valley Hospital, the Mississauga Hospital, the Queensway Health Centre, the Reactivation care Centre (Church Site) and the new THP-UHN Reactivation Care Centre. Guided by our values of compassion, excellence, and courage, and through our strategic roadmap, Plan to 2030 , we are creating a new kind of health care - defined not by illness, but by the health and well-being of people and communities. The (Inpatient) Unit Coordination Assistant (UCA) provides clerical support for patient administrative services; information management; unit reception; ensures the clerical administration and operation of the unit; and performs other duties consistent with the job classification as required. JOB DUTIES & RESPONSIBILITIES Patient Administrative Services Coordinates and manages patient information, facilitates communication, and ensures a smooth flow of information for effective patient care; Updates patient demographics (e.g. add contacts and relationship); Navigates patient and family questions and feedback, escalates any concerns out of scope to appropriate personnel/management; Liaises with internal departments and external regional programs, healthcare facilities and partners to book/cancel tests, appointments, internal patient transfer, external patient transport/escort, follow up on missing results, etc., as required; Enters data including appointment requests and patient transfers; Notifies appropriate personnel of patient movement, when test results are ready to review, appointments and other patient information in a timely and accurate manner; Answers patient call bells, responding to inquiries within the scope of authority and contacting the most appropriate person to respond to the patient’s needs; Prepping paper chart for HIM after discharge; Compiling transfer paperwork for receiving hospital/facility. Information Management Ensures patient charts are sent to Health Records with all accurate and required patient information; Updates WHIMS/MDS binders/information sheets as required; Whiteboard or other audits in patient rooms or on the unit, as required; Enters data into Critical Care Information System (CCIS). Reception (Patient/People Engagement/Experience) Greets visitors, staff, professional staff, learners and volunteers, directing them to appropriate personnel and/or destination/room providing assistance as required; Greets and admits patients to the unit. May also perform unit patient registration function, confirming/validating patient demographic, insurance (including OHIP) and other required information as appropriate; Explains hospital policy and procedures to patients, visitors, staff, professional staff, learners and volunteers as necessary (including infection prevention and control); Answers the telephone and/or intercom, responding to inquiries within scope of authority or directing to most appropriate person. Clerical Administration and Operation of the Unit Updates department “fan-out” list as required; Orders requisitions and maintains office/medical supplies. Counts and labels inventory as required; Ensures equipment and furniture are operational. Prepares work order requests for preventative and restorative maintenance/repair as required; Contacts environmental services for cleaning of equipment and/or unit as required; Processes routine financial transactions including unit supply/inventory purchase and charges for services/items not covered by patient’s healthcare plan; Liaises with Clinical/Team leader on changes to flow of patients and updates assignment sheets if needed; Attends and contributes to unit huddles; Completes unit checklists; Opens, sorts, and distributes incoming mail and other materials; Takes, prioritizes and relays messages for unit staff and/or patients. Locates unit staff, pages healthcare professionals as required; Places orders from Print Shop for any documentation needed on the unit. Scheduling, Timekeeping & Payroll Support Specific Job Duties and Responsibilities Supporting staff and leadership with the scheduling and timekeeping system and finding the information required; Liaising with the assigned Scheduling Clerk(s) to ensure alignment between the unit and the Workforce Management Office (WMO) on staffing; Accessing schedule(s) for the unit as required to address inquiries by staff, leaders, professional staff and learners. Epic-Specific Job Duties and Responsibilities Update patient demographics entered in EPIC, ensuring all contact information is current including verification of all telephone numbers and address, family doctor and emergency contacts; Scheduling and coordination of follow-up care appointments for patients; Initiate service task requests in EPIC (e.g. Bloodwork specimen deliver, stretcher requests); Patient transport requests; Updating Primary Care Provider (PCP) contact information; Compiling discharge paperwork; Supports others in Epic with functionality. Other Epic-Specific Job Duties and Responsibilities (all listed may not be applicable to all units/programs) Maintain patient visitor lists/passwords; Using the Unit Manager Task management function, contribute to bed management; Patient tracking – on/off unit; Create packing list for specimen transport from designated units (including OR) to lab; Unplanned surgical case booking – updating snap board (Epic-OR and OB UCAs); Admitting and discharging patient on Unit Manager; Accountability for patient bed preference and connecting with bed desk; Ability to integrate Epic labs. Other General Duties and Responsibilities (all listed may not be applicable to all units/programs) Consult follow ups and tracking response times for possible escalation; Collects information for registration, billing and accommodations; May be required to stock unit carts and/or supply areas; Provide support for the Clinical/Team Leader or Charge Nurse; Order all government forms for different scenarios; Compile statistical data to generate and prepare standardized reports on a monthly basis. Adapts to a dynamic work environment by undertaking cross-functional responsibilities and additional duties in alignment with the job classification, ensuring comprehensive support as needed. Works in compliance of the Occupational Health and Safety Act and its regulations, reporting hazards, deficiencies and contraventions of the Act, in a timely manner. QUALIFICATIONS Educational Qualifications High school diploma or equivalent; additional education or certifications in healthcare administration is a plus; Post-secondary education, such as an associate degree or coursework in healthcare administration or a related field preferred; Medical terminology course or equivalent experience preferred. Professional Experience Preferred candidates may have 1-2 years of experience in an administrative role; Familiarity with healthcare environments including exposure to patient interactions and interdisciplinary clinical teams is advantageous; Experience in a customer service role is desirable, especially if it involved interactions with patients, families, and healthcare professionals. Skills and Competencies Proficiency in basic computer applications and familiarity with Epic; Customer service-oriented with a friendly and professional demeanor; Strong time management and organizational skills; Excellent verbal and written communication skills; Team player with the ability to collaborate effectively; Detail-oriented with a high level of accuracy in data entry tasks; Ability to adapt and handle changing priorities in a dynamic work environment; Equipped to have necessary conversations with patients and families. To pursue this career opportunity, please visit our website: www.trilliumhealthpartners.ca Trillium Health Partners’ (THP) is an equal opportunity employer who values the importance of antiracism work and is committed to integrating antiracism, diversity, equity and inclusion best practices throughout THP operations, policies and culture. Therefore, we ask that even if you do not see yourself fully reflected in every job requirement listed on this posting, we still encourage you to reach out and apply. Research has shown that candidates from underrepresented groups often only apply when they feel 100% qualified. We encourage all applicants who are members of groups that have been marginalized on any grounds enumerated under the Ontario Human Rights Code based on race, gender identity or expression, sex, sexual orientation, disability, political belief, religion, marital or family status, age, and/or status as a First Nations, Métis or Inuk/Inuit person to consider this opportunity. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code Trillium Health Partners will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation. All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act. Trillium Health Partners is identified under the French Language Services Act. We thank all those who apply but only those selected for further consideration will be contacted. Our organization may use automated tools, including artificial intelligence (AI) or algorithm-assisted systems, to support the initial review of applications. These tools are used only to assist our recruiters and hiring managers; all hiring decisions include meaningful human involvement and final review.

Full job record

Job ID67d118b8b927d282adea7bdc1a23a873f801ce64
Org IDa8135415-fb6f-4af8-997d-f41b3f2e0579
Source ID01646b18-8aae-4d8d-98d7-9d3fc30086e1
Board ID01646b18-8aae-4d8d-98d7-9d3fc30086e1
Provideroracle_hcm
Provider Job Key7441
TitleUnit Coordination Assistant -M Day Surg Pre/Post Op Care
Normalized Title—
Statusactive
Activeyes
Location TextMississauga, ON, Canada; Mississauga Hospital, Mississauga, ON, CA
DepartmentCUPE Admin Clerical
Team—
Employment Typepart_time
Workplace Type—
Remote Policy—
CountryCanada
RegionON
CityMississauga
Salary RawDescription Position: Unit Coordination Assistant (x1) Dept: M Day Surg Pre/Post Op Care Posting ID: 7441 Status: Permanent part-time Role Level: Admin Clerical AC03 $24.90 to $31.09 Site: Mississauga Site Hours of Work/Shift: All shifts: All shifts- Days, Evenings, Weekends Posted: June 18, 2026 Internal Deadline: June 25, 2026 Trillium Health Partners is one of Canada’s largest community-based teaching hospitals, serving the growing and diverse populations of Mississauga, West Toronto, and surrounding communities through the Credit Valley Hospital, the Mississauga Hospital, the Queensway Health Centre, the Reactivation care Centre (Church Site) and the new THP-UHN Reactivation Care Centre. Guided by our values of compassion, excellence, and courage, and through our strategic roadmap, Plan to 2030 , we are creating a new kind of health care - defined not by illness, but by the health and well-being of people and communities. The (Inpatient) Unit Coordination Assistant (UCA) provides clerical support for patient administrative services; information management; unit reception; ensures the clerical administration and operation of the unit; and performs other duties consistent with the job classification as required. JOB DUTIES & RESPONSIBILITIES Patient Administrative Services Coordinates and manages patient information, facilitates communication, and ensures a smooth flow of information for effective patient care; Updates patient demographics (e.g. add contacts and relationship); Navigates patient and family questions and feedback, escalates any concerns out of scope to appropriate personnel/management; Liaises with internal departments and external regional programs, healthcare facilities and partners to book/cancel tests, appointments, internal patient transfer, external patient transport/escort, follow up on missing results, etc., as required; Enters data including appointment requests and patient transfers; Notifies appropriate personnel of patient movement, when test results are ready to review, appointments and other patient information in a timely and accurate manner; Answers patient call bells, responding to inquiries within the scope of authority and contacting the most appropriate person to respond to the patient’s needs; Prepping paper chart for HIM after discharge; Compiling transfer paperwork for receiving hospital/facility. Information Management Ensures patient charts are sent to Health Records with all accurate and required patient information; Updates WHIMS/MDS binders/information sheets as required; Whiteboard or other audits in patient rooms or on the unit, as required; Enters data into Critical Care Information System (CCIS). Reception (Patient/People Engagement/Experience) Greets visitors, staff, professional staff, learners and volunteers, directing them to appropriate personnel and/or destination/room providing assistance as required; Greets and admits patients to the unit. May also perform unit patient registration function, confirming/validating patient demographic, insurance (including OHIP) and other required information as appropriate; Explains hospital policy and procedures to patients, visitors, staff, professional staff, learners and volunteers as necessary (including infection prevention and control); Answers the telephone and/or intercom, responding to inquiries within scope of authority or directing to most appropriate person. Clerical Administration and Operation of the Unit Updates department “fan-out” list as required; Orders requisitions and maintains office/medical supplies. Counts and labels inventory as required; Ensures equipment and furniture are operational. Prepares work order requests for preventative and restorative maintenance/repair as required; Contacts environmental services for cleaning of equipment and/or unit as required; Processes routine financial transactions including unit supply/inventory purchase and charges for services/items not covered by patient’s healthcare plan; Liaises with Clinical/Team leader on changes to flow of patients and updates assignment sheets if needed; Attends and contributes to unit huddles; Completes unit checklists; Opens, sorts, and distributes incoming mail and other materials; Takes, prioritizes and relays messages for unit staff and/or patients. Locates unit staff, pages healthcare professionals as required; Places orders from Print Shop for any documentation needed on the unit. Scheduling, Timekeeping & Payroll Support Specific Job Duties and Responsibilities Supporting staff and leadership with the scheduling and timekeeping system and finding the information required; Liaising with the assigned Scheduling Clerk(s) to ensure alignment between the unit and the Workforce Management Office (WMO) on staffing; Accessing schedule(s) for the unit as required to address inquiries by staff, leaders, professional staff and learners. Epic-Specific Job Duties and Responsibilities Update patient demographics entered in EPIC, ensuring all contact information is current including verification of all telephone numbers and address, family doctor and emergency contacts; Scheduling and coordination of follow-up care appointments for patients; Initiate service task requests in EPIC (e.g. Bloodwork specimen deliver, stretcher requests); Patient transport requests; Updating Primary Care Provider (PCP) contact information; Compiling discharge paperwork; Supports others in Epic with functionality. Other Epic-Specific Job Duties and Responsibilities (all listed may not be applicable to all units/programs) Maintain patient visitor lists/passwords; Using the Unit Manager Task management function, contribute to bed management; Patient tracking – on/off unit; Create packing list for specimen transport from designated units (including OR) to lab; Unplanned surgical case booking – updating snap board (Epic-OR and OB UCAs); Admitting and discharging patient on Unit Manager; Accountability for patient bed preference and connecting with bed desk; Ability to integrate Epic labs. Other General Duties and Responsibilities (all listed may not be applicable to all units/programs) Consult follow ups and tracking response times for possible escalation; Collects information for registration, billing and accommodations; May be required to stock unit carts and/or supply areas; Provide support for the Clinical/Team Leader or Charge Nurse; Order all government forms for different scenarios; Compile statistical data to generate and prepare standardized reports on a monthly basis. Adapts to a dynamic work environment by undertaking cross-functional responsibilities and additional duties in alignment with the job classification, ensuring comprehensive support as needed. Works in compliance of the Occupational Health and Safety Act and its regulations, reporting hazards, deficiencies and contraventions of the Act, in a timely manner. QUALIFICATIONS Educational Qualifications High school diploma or equivalent; additional education or certifications in healthcare administration is a plus; Post-secondary education, such as an associate degree or coursework in healthcare administration or a related field preferred; Medical terminology course or equivalent experience preferred. Professional Experience Preferred candidates may have 1-2 years of experience in an administrative role; Familiarity with healthcare environments including exposure to patient interactions and interdisciplinary clinical teams is advantageous; Experience in a customer service role is desirable, especially if it involved interactions with patients, families, and healthcare professionals. Skills and Competencies Proficiency in basic computer applications and familiarity with Epic; Customer service-oriented with a friendly and professional demeanor; Strong time management and organizational skills; Excellent verbal and written communication skills; Team player with the ability to collaborate effectively; Detail-oriented with a high level of accuracy in data entry tasks; Ability to adapt and handle changing priorities in a dynamic work environment; Equipped to have necessary conversations with patients and families. To pursue this career opportunity, please visit our website: www.trilliumhealthpartners.ca Trillium Health Partners’ (THP) is an equal opportunity employer who values the importance of antiracism work and is committed to integrating antiracism, diversity, equity and inclusion best practices throughout THP operations, policies and culture. Therefore, we ask that even if you do not see yourself fully reflected in every job requirement listed on this posting, we still encourage you to reach out and apply. Research has shown that candidates from underrepresented groups often only apply when they feel 100% qualified. We encourage all applicants who are members of groups that have been marginalized on any grounds enumerated under the Ontario Human Rights Code based on race, gender identity or expression, sex, sexual orientation, disability, political belief, religion, marital or family status, age, and/or status as a First Nations, Métis or Inuk/Inuit person to consider this opportunity. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code Trillium Health Partners will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation. All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act. Trillium Health Partners is identified under the French Language Services Act. We thank all those who apply but only those selected for further consideration will be contacted. Our organization may use automated tools, including artificial intelligence (AI) or algorithm-assisted systems, to support the initial review of applications. These tools are used only to assist our recruiters and hiring managers; all hiring decisions include meaningful human involvement and final review.
Salary Min24.9
Salary Max31.09
Salary CurrencyUSD
Salary Periodday
Source URLhttps://iadyup.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_4001/job/7441
Apply URLhttps://iadyup.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_4001/job/7441
First Seen At2026-06-19 10:57:45Z
Last Seen At2026-06-19 10:57:45Z
Last Checked At2026-06-19 10:57:45Z
Last Changed At2026-06-19 10:57:45Z
Inactive At—
Source Posted At2026-06-18 11:00:00Z
Source Updated At—
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    "ExternalDescriptionStr": "<p><span lang=\"EN-CA\"><strong>Position:&nbsp;</strong>Unit Coordination Assistant (x1)</span></p><p><span lang=\"EN-CA\"><strong>Dept: </strong>M </span><span style=\"background-color: rgb(251, 249, 248); color: rgb(22, 21, 19); font-family: &quot;Oracle Sans&quot;, -apple-system, BlinkMacSystemFont, &quot;Segoe UI&quot;, &quot;Helvetica Neue&quot;, Arial, sans-serif;\"><span style=\"-webkit-text-stroke-width: 0px; display: inline !important; float: none; font-size: 16px; font-style: normal; font-variant-caps: normal; font-variant-ligatures: normal; letter-spacing: normal; orphans: 2; text-align: start; text-decoration-color: initial; text-decoration-style: initial; text-decoration-thickness: initial; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px;\">Day Surg Pre/Post Op Care</span></span></p><p><span lang=\"EN-CA\"><strong>Posting ID: </strong>7441</span></p><p><span lang=\"EN-CA\"><strong>Status: </strong>Permanent part-time</span></p><p><span lang=\"EN-CA\"><strong>Role Level:&nbsp;</strong>Admin Clerical AC03 $24.90 to $31.09</span></p><p><span lang=\"EN-CA\"><strong>Site: </strong>Mississauga Site</span></p><p><span lang=\"EN-CA\"><strong>Hours of Work/Shift:</strong>&nbsp;All shifts: All shifts- Days, Evenings, Weekends</span></p><p><span lang=\"EN-CA\"><strong>Posted:</strong> June 18, 2026</span></p><p><span lang=\"EN-CA\"><strong>Internal Deadline:</strong> June 25, 2026</span></p><p><a name=\"_Hlk214875021\"><span lang=\"EN-CA\">Trillium Health Partners is one of Canada’s largest community-based teaching hospitals, serving the growing and diverse populations of Mississauga, West Toronto, and surrounding communities through the Credit Valley Hospital, the Mississauga Hospital, the Queensway Health Centre,&nbsp;the Reactivation care Centre (Church Site) and the new THP-UHN Reactivation Care Centre. Guided by our values of compassion, excellence, and courage, and through our strategic roadmap,&nbsp;</span></a><a href=\"https://strategy.thp.ca/\" title=\"https://strategy.thp.ca/\"><i><span lang=\"EN-CA\">Plan to 2030</span></i></a><span lang=\"EN-CA\">, we are creating a new kind of health care - defined not by illness, but by the health and well-being of people and communities.</span></p><p><span lang=\"EN-CA\">The (Inpatient) Unit Coordination Assistant (UCA) provides clerical support for patient administrative services; information management; unit reception; ensures the clerical administration and operation of the unit; and performs other duties consistent with the job classification as required.</span></p><p><a name=\"_Hlk214891850\"><span style=\"font-family: Arial, sans-serif;\"><span lang=\"EN-CA\" style=\"font-size: 12pt; line-height: 107%;\"><strong>JOB DUTIES &amp; RESPONSIBILITIES</strong></span></span></a></p><p><span lang=\"EN-CA\"><strong>Patient Administrative Services</strong></span></p><ul><li><span lang=\"EN-CA\">Coordinates and manages patient information, facilitates communication, and ensures a smooth flow of information for effective patient care;</span></li><li><span lang=\"EN-CA\">Updates patient demographics (e.g. add contacts and relationship);</span></li><li><span lang=\"EN-CA\">Navigates patient and family questions and feedback, escalates any concerns out of scope to appropriate personnel/management;</span></li><li><span lang=\"EN-CA\">Liaises with internal departments and external regional programs, healthcare facilities and partners to book/cancel tests, appointments, internal patient transfer, external patient transport/escort, follow up on missing results, etc., as required;</span></li><li><span lang=\"EN-CA\">Enters data including appointment requests and patient transfers;</span></li><li><span lang=\"EN-CA\">Notifies appropriate personnel of patient movement, when test results are ready to review, appointments and other patient information in a timely and accurate manner;</span></li><li><span lang=\"EN-CA\">Answers patient call bells, responding to inquiries within the scope of authority and contacting the most appropriate person to respond to the patient’s needs;</span></li><li><span lang=\"EN-CA\">Prepping paper chart for HIM after discharge;</span></li><li><span lang=\"EN-CA\">Compiling transfer paperwork for receiving hospital/facility.</span></li></ul><p>&nbsp;</p><p><span lang=\"EN-CA\"><strong>Information Management</strong></span></p><ul><li><span lang=\"EN-CA\">Ensures patient charts are sent to Health Records with all accurate and required patient information;</span></li><li><span lang=\"EN-CA\">Updates WHIMS/MDS binders/information sheets as required;</span></li><li><span lang=\"EN-CA\">Whiteboard or other audits in patient rooms or on the unit, as required;</span></li><li><span lang=\"EN-CA\">Enters data into Critical Care Information System (CCIS).</span></li></ul><p><span lang=\"EN-CA\"><strong>Reception (Patient/People Engagement/Experience)</strong></span></p><ul><li><span lang=\"EN-CA\">Greets visitors, staff, professional staff, learners and volunteers, directing them to appropriate personnel and/or destination/room providing assistance as required;</span></li><li><span lang=\"EN-CA\">Greets and admits patients to the unit. May also perform unit patient registration function, confirming/validating patient demographic, insurance (including OHIP) and other required information as appropriate;</span></li><li><span lang=\"EN-CA\">Explains hospital policy and procedures to patients, visitors, staff, professional staff, learners and volunteers as necessary (including infection prevention and control);</span></li><li><span lang=\"EN-CA\">Answers the telephone and/or intercom, responding to inquiries within scope of authority or directing to most appropriate person.</span></li></ul><p style=\"margin-left: 0.25in;\"><span lang=\"EN-CA\"><strong>Clerical Administration and Operation of the Unit</strong></span></p><ul><li><span lang=\"EN-CA\">Updates department “fan-out” list as required;</span></li><li><span lang=\"EN-CA\">Orders requisitions and maintains office/medical supplies. Counts and labels inventory as required;</span></li><li><span lang=\"EN-CA\">Ensures equipment and furniture are operational. Prepares work order requests for preventative and restorative maintenance/repair as required;</span></li><li><span lang=\"EN-CA\">Contacts environmental services for cleaning of equipment and/or unit as required;</span></li><li><span lang=\"EN-CA\">Processes routine financial transactions including unit supply/inventory purchase and charges for services/items not covered by patient’s healthcare plan;</span></li><li><span lang=\"EN-CA\">Liaises with Clinical/Team leader on changes to flow of patients and updates assignment sheets if needed;</span></li><li><span lang=\"EN-CA\">Attends and contributes to unit huddles;</span></li><li><span lang=\"EN-CA\">Completes unit checklists;</span></li><li><span lang=\"EN-CA\">Opens, sorts, and distributes incoming mail and other materials;</span></li><li><span lang=\"EN-CA\">Takes, prioritizes and relays messages for unit staff and/or patients. Locates unit staff, pages healthcare professionals as required;</span></li><li><span lang=\"EN-CA\">Places orders from Print Shop for any documentation needed on the unit.</span></li></ul><p><span lang=\"EN-CA\"><strong>Scheduling, Timekeeping &amp; Payroll Support Specific Job Duties and Responsibilities</strong></span></p><ul style=\"padding-left: 51px;\"><li><span lang=\"EN-CA\">Supporting staff and leadership with the scheduling and timekeeping system and finding the information required;</span></li><li><span lang=\"EN-CA\">Liaising with the assigned Scheduling Clerk(s) to ensure alignment between the unit and the Workforce Management Office (WMO) on staffing;</span></li><li><span lang=\"EN-CA\">Accessing schedule(s) for the unit as required to address inquiries by staff, leaders, professional staff and learners.</span></li></ul><p><span lang=\"EN-CA\"><strong>Epic-Specific Job Duties and Responsibilities</strong></span></p><ul><li><span lang=\"EN-CA\">Update patient demographics entered in EPIC, ensuring all contact information is current including verification of all telephone numbers and address, family doctor and emergency contacts;</span></li><li><span lang=\"EN-CA\">Scheduling and coordination of follow-up care appointments for patients;</span></li><li><span lang=\"EN-CA\">Initiate service task requests in EPIC (e.g. Bloodwork specimen deliver, stretcher requests);</span></li><li><span lang=\"EN-CA\">Patient transport requests;</span></li><li><span lang=\"EN-CA\">Updating Primary Care Provider (PCP) contact information;</span></li><li><span lang=\"EN-CA\">Compiling discharge paperwork;</span></li><li><span lang=\"EN-CA\">Supports others in Epic with functionality.</span></li></ul><p><span lang=\"EN-CA\"><strong>Other Epic-Specific Job Duties and Responsibilities (all listed may not be applicable to all units/programs)</strong></span></p><ul><li><span lang=\"EN-CA\">Maintain patient visitor lists/passwords;</span></li><li><span lang=\"EN-CA\">Using the Unit Manager Task management function, contribute to bed management;</span></li><li><span lang=\"EN-CA\">Patient tracking – on/off unit;</span></li><li><span lang=\"EN-CA\">Create packing list for specimen transport from designated units (including OR) to lab;</span></li><li><span lang=\"EN-CA\">Unplanned surgical case booking – updating snap board (Epic-OR and OB UCAs);</span></li><li><span lang=\"EN-CA\">Admitting and discharging patient on Unit Manager;</span></li><li><span lang=\"EN-CA\">Accountability for patient bed preference and connecting with bed desk;</span></li><li><span lang=\"EN-CA\">Ability to integrate Epic labs.</span></li></ul><p><span lang=\"EN-CA\"><strong>Other General Duties and Responsibilities (all listed may not be applicable to all units/programs)</strong></span></p><ul><li><span lang=\"EN-CA\">Consult follow ups and tracking response times for possible escalation;</span></li><li><span lang=\"EN-CA\">Collects information for registration, billing and accommodations;</span></li><li><span lang=\"EN-CA\">May be required to stock unit carts and/or supply areas;</span></li><li><span lang=\"EN-CA\">Provide support for the Clinical/Team Leader or Charge Nurse;</span></li><li><span lang=\"EN-CA\">Order all government forms for different scenarios;</span></li><li><span lang=\"EN-CA\">Compile statistical data to generate and prepare standardized reports on a monthly basis.</span></li></ul><p style=\"margin-left: 0.25in;\">&nbsp;</p><p><span lang=\"EN-CA\"><strong>Adapts to a dynamic work environment by undertaking cross-functional responsibilities and additional duties in alignment with the job classification, ensuring comprehensive support as needed.&nbsp;</strong></span></p><p><span lang=\"EN-CA\"><strong>Works in compliance of the <u>Occupational Health and Safety Act</u> and its regulations, reporting hazards, deficiencies and contraventions of the Act, in a timely manner.</strong></span></p><p>&nbsp;</p><p><span style=\"font-family: Arial, sans-serif;\"><span lang=\"EN-CA\" style=\"font-size: 12pt; line-height: 107%;\"><strong>QUALIFICATIONS</strong></span></span></p><p><span lang=\"EN-CA\"><strong>Educational Qualifications</strong></span></p><ul><li><span lang=\"EN-CA\">High school diploma or equivalent; additional education or certifications in healthcare administration is a plus;</span></li><li><span lang=\"EN-CA\">Post-secondary education, such as an associate degree or coursework in healthcare administration or a related field preferred;</span></li><li><span lang=\"EN-CA\">Medical terminology course or equivalent experience preferred.</span></li></ul><p><span lang=\"EN-CA\"><strong>Professional Experience</strong></span></p><ul><li><span lang=\"EN-CA\">Preferred candidates may have 1-2 years of experience in an administrative role;</span></li><li><span lang=\"EN-CA\">Familiarity with healthcare environments including exposure to patient interactions and interdisciplinary clinical teams is advantageous;</span></li><li><span lang=\"EN-CA\">Experience in a customer service role is desirable, especially if it involved interactions with patients, families, and healthcare professionals.</span></li></ul><p><span lang=\"EN-CA\"><strong>Skills and Competencies</strong></span></p><ul><li><span lang=\"EN-CA\">Proficiency in basic computer applications and familiarity with Epic;</span></li><li><span lang=\"EN-CA\">Customer service-oriented with a friendly and professional demeanor;</span></li><li><span lang=\"EN-CA\">Strong time management and organizational skills;</span></li><li><span lang=\"EN-CA\">Excellent verbal and written communication skills;</span></li><li><span lang=\"EN-CA\">Team player with the ability to collaborate effectively;</span></li><li><span lang=\"EN-CA\">Detail-oriented with a high level of accuracy in data entry tasks;</span></li><li><span lang=\"EN-CA\">Ability to adapt and handle changing priorities in a dynamic work environment;</span></li><li><span lang=\"EN-CA\">Equipped to have necessary conversations with patients and families.</span></li></ul><p><span lang=\"EN-CA\"><strong>To pursue this career opportunity, please visit our website:&nbsp;</strong></span><a href=\"http://www.trilliumhealthpartners.ca/\" target=\"_blank\"><span lang=\"EN-CA\"><strong>www.trilliumhealthpartners.ca</strong></span></a></p><p><i><span lang=\"EN-CA\">&nbsp;</span></i></p><p><i><span lang=\"EN-CA\">&nbsp;Trillium Health Partners’ (THP) is an equal opportunity employer who values the importance of antiracism work and is committed to integrating antiracism, diversity, equity and inclusion best practices throughout THP operations, policies and culture. Therefore, we ask that even if you do not see yourself fully reflected in every job requirement listed on this posting, we still encourage you to reach out and apply. Research has shown that candidates from underrepresented groups often only apply when they feel 100% qualified. We encourage all applicants who are members of groups that have been marginalized on any grounds enumerated under the Ontario Human Rights Code based on race, gender identity or expression, sex, sexual orientation, disability, political belief, religion, marital or family status, age, and/or status as a First Nations, Métis or Inuk/Inuit person to consider this opportunity.</span></i></p><p><span lang=\"EN-CA\">&nbsp;</span></p><p><i><span lang=\"EN-CA\">In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code Trillium Health Partners will provide accommodations throughout the recruitment and selection process to applicants with disabilities.&nbsp; If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.</span></i></p><p><span lang=\"EN-CA\">&nbsp;</span></p><p><i><span lang=\"EN-CA\">All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.</span></i></p><p><span lang=\"EN-CA\">&nbsp;</span></p><p><i><span lang=\"EN-CA\">Trillium Health Partners is identified under the French Language Services Act.</span></i></p><p><span lang=\"EN-CA\">&nbsp;</span></p><p><span lang=\"EN-CA\">&nbsp;</span></p><p><i><span lang=\"EN-CA\"><strong>We thank all those who apply but only those selected for further consideration will be contacted.</strong></span></i></p><p class=\"pf0\"><i><span class=\"cf0\"><strong>Our organization may use automated tools, including artificial intelligence (AI) or algorithm-assisted systems, to support the initial review of applications. These tools are used only to assist our recruiters and hiring managers; all hiring decisions include meaningful human involvement and final review.</strong></span></i></p>",
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