Administrative Coordinator

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  "last_changed_at": "2026-05-30T05:44:59.564Z",
  "active_status": "active"
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  "location": {
    "raw": "Horsham, Pennsylvania, 19044, United States",
    "city": "Horsham",
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    "country": "United States",
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    "confidence": 0.95
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  "inferred_at": "2026-06-06T10:20:17.733Z",
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    "location": {
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    "countries": [
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    "id": "36",
    "isRemote": null,
    "location": {
      "city": "Horsham",
      "state": "Pennsylvania"
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    "jobOpeningName": "Administrative Coordinator",
    "departmentLabel": "Support",
    "employmentStatusLabel": "Full-Time"
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  "detail_job_opening": {
    "location": {
      "city": "Horsham",
      "state": "Pennsylvania",
      "postalCode": "19044",
      "addressCountry": "United States"
    },
    "datePosted": "2026-05-19",
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    "description": "<p><span><span style=\"font-weight: bold\">Administrative Coordinator</span></span><span> </span></p>\n<p><br><br></p>\n<p><span><span style=\"font-weight: bold\">Location: Horsham PA</span></span><br><span style=\"font-weight: bold\"><br><span>Job Type: Full-time </span><span> </span></span></p>\n<p><span> </span></p>\n<p><span><span style=\"font-weight: bold\">Position Summary</span></span><span> </span></p>\n<p><span>Wouch, Maloney &amp; Co., LLP, a growing accounting and advisory firm, is looking for a highly organized, detail-oriented, energetic Administrative Coordinator.  This position supports our team by managing administrative, billing, and other operational tasks. This role is critical in removing non-billable work from partners and managers, allowing them to focus on client delivery.</span><span> </span></p>\n<p><span> </span></p>\n<p><span>The ideal candidate is highly professional, technically skilled, and takes a hands-on, solution-focused approach. You are someone who anticipates needs, identifies issues early, and follows through to resolution.</span><span> </span></p>\n<p><br><br></p>\n<p><span><span style=\"font-weight: bold\">Key Responsibilities</span></span><span> </span></p>\n<p><span><span style=\"font-weight: bold\">Billing, Invoicing &amp; Collections</span></span><span> </span></p>\n<p><span> •Prepare, review, and finalize client invoices</span><br><span>• Ensure invoices are accurate, timely, and consistent</span><br><span>• Monitor accounts receivable and follow up on collections professionally and assertively</span><span> </span><br><span>• Provide updates to partners and managers on outstanding balances</span><span> </span></p>\n<p><br><br></p>\n<p><span><span style=\"font-weight: bold\">Administrative &amp; Firm Support</span></span><span> </span></p>\n<p><span> • Prepare, format, proofread, and finalize documents using Microsoft Word</span><br><span>• Create and maintain spreadsheets and tracking logs in Excel</span><br><span>• Serve as a primary point of contact for clients (phone, email, and in-person)</span><span> </span><br><span>• Assist with client correspondence, engagement letters, and deliverables</span><span> </span><br><span>• Maintain organized electronic and physical filing systems</span><span> </span><br><span>• Manage reception duties, including phones, mail, and office supplies</span><span> </span></p>\n<p><br><br></p>\n<p><span><span style=\"font-weight: bold\">Process &amp; Workflow Management</span></span><span> </span></p>\n<p><span>• Track tasks and ensure timely follow-through</span><br><span>•  Monitor administrative workflows and identify inconsistencies</span><br><span>• Coordinate communication between staff, partners, and vendors</span><span> </span></p>\n<p><br><br></p>\n<p><span><span style=\"font-weight: bold\">Required Skills &amp; Qualifications</span></span><span> </span></p>\n<p><span>• Strong proficiency in Microsoft Word and Excel </span><br><span>• Exceptional attention to detail and organizational skills, diligent and accurate</span><br><span>• Ability to manage multiple priorities and meet deadlines</span><br><span>• Clear, professional written and verbal communication skills</span><span> </span><br><span>• Comfortable working in a fast-paced, deadline-driven professional environment</span><span> </span></p>\n<p><span>• Client-focused mindset with high degree of professionalism</span></p>\n<p><br><br></p>\n<p><span><span style=\"font-weight: bold\">Preferred Experience</span></span><span> </span></p>\n<p><span>• Experience in a public accounting or professional services environment</span><br><span>• Background in billing and collections</span><br><span>• Familiarity with CCH Axcess, ShareFile, SafeSend a plus</span><span> </span><br><span>• Associate or bachelor's degree preferred</span><span> </span></p>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Benefits</span><br></p>\n<p><span>• Competitive pay</span></p>\n<p><span>• Comprehensive benefits including health, dental vision, life insurance and short and long-term disability, 401(k) with company match, flexible benefits programs including FSA, HSA and HRA</span><span> </span></p>\n<p><span>• Inclusive culture with team outings, service projects, sports events and more!</span><br><br></p>\n<p>Resumes will be accepted through June 5, 2026.</p>",
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    "departmentId": "18643",
    "locationType": "0",
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    "jobOpeningName": "Administrative Coordinator",
    "departmentLabel": "Support",
    "jobOpeningStatus": "Open",
    "minimumExperience": "Mid-level",
    "jobOpeningShareUrl": "https://wmcpa.bamboohr.com/careers/36",
    "employmentStatusLabel": "Full-Time"
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