Human Resources Assistant

Colonial Downs Group (CDG) is owned and operated by Churchill Downs Incorporated and consists of several different brands across Virginia: Colonial Downs Racetrack, Rosie’s Gaming Emporium, Rosie’s Game Room, and Virginia Horseplay. CDG is an inclusive and fun place to work. We celebrate unique approaches and points of view. We believe diversity is a mindset that drives excellence. We’re always learning, evolving, and growing. We innovate through mutual respect of ideas and collaboration. This allows us to build a common language that inspires our team members and propels us toward the achievement of our vision. JOB SUMMARY Provides administrative and operational support to the Human Resources function in a fast-paced, high-volume environment. Assists with recruitment, onboarding, HRIS data management, recordkeeping, and team member services, while supporting team member engagement initiatives and seasonal live racing operations. Serves as a resource for routine team member inquiries and helps ensure timely, accurate processing of HR transactions. Maintains strict confidentiality and compliance with company policies and applicable regulations. ESSENTIAL DUTIES AND RESPONSIBILITIES Supports full-cycle recruitment in a high-volume environment, including posting positions, screening applicants, scheduling interviews, and maintaining timely candidate communication. Coordinates onboarding activities, including scheduling licensing appointments, organizing orientation sessions, ensuring completion of pre-employment requirements, and preparing training materials and space. Assists with applicant tracking and onboarding workflows within the HRIS system, ensuring data accuracy and timely processing. Processes employment transactions, including status changes, transfers, and terminations, with a high degree of accuracy and attention to detail. Maintains and updates team member records and HRIS data; performs routine audits and data entry to ensure compliance and integrity. Distributes team member uniforms and manages inventory tracking. Provides administrative and clerical support to the HR function, demonstrating strong organizational skills and the ability to manage multiple priorities independently. Serves as a point of contact for team member inquiries related to policies, procedures, benefits, and general employment matters, escalating as appropriate. Coordinates and tracks completion of required training, certifications, and compliance requirements. Maintains strict confidentiality of all team members and company information in accordance with established policies and legal standards. Assists in the execution of HR programs and initiatives, including team member engagement activities and internal communications. Provides additional HR support during seasonal live racing operations, including high-volume hiring, onboarding, and workforce coordination to meet operational demands. May travel up to 10% on an as-needed basis to support other properties or facilities. Performs other duties as assigned. #rosies REQUIRED SKILLS AND ABILITIES Must be a self-starter with strong clerical skills, attention to detail, and the ability to work independently while managing multiple priorities. Excellent verbal and written communication skills with a professional demeanor. Ability to handle sensitive and confidential information with discretion. Strong time management skills with the ability to prioritize tasks in a fast-paced environment. Proficiency in Microsoft Office (Word, Excel, Outlook) and HR systems. Guest service-oriented mindset with a focus on supporting team members and managers. EDUCATION AND EXPERIENCE High school diploma or equivalent. Minimum of three (3) years of experience in Human Resources or related field. Other combinations of education and experience may be considered. Experience with HRIS and applicant tracking systems is a plus. Must obtain and maintain a valid racing license. Must hold a valid driver's license with a minimum of three (3) years’ driving experience. PHYSICAL REQUIREMENTS & WORKING CONDITIONS The Team Member will be required to sit, stand, and walk for extended periods. While performing the duties of this job, the Team Member is frequently required to use hands to handle paperwork and computer systems; communicate verbally; and move throughout the property. The Team Member is regularly required to lift up to 20 pounds and may occasionally be required to lift up to 50 pounds. The Team Member may be required to work flexible hours, including nights, weekends, and holidays. The noise level in the work environment is usually moderate to loud. The work environment may vary in levels of crowds, noise, flashing lights, and secondhand smoke, depending on the assigned station and guest volume. The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.

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