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Director of Finance and Administration

Elevated · Bellaire, TX, 77401 · Active · JazzHR / ApplyToJob

Job facts

FieldValue
CompanyElevated
TitleDirector of Finance and Administration
Normalized title-
Department / team-
LocationBellaire, TX, United States
Work model-
Employment typePart Time
SalaryUSD
Statusactive
ATS providerJazzHR / ApplyToJob
Posted / first seen2026-05-20 / 2026-05-30
Changed / last seen2026-05-30 / 2026-06-06

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Linked records

CompanyElevated
Source6d426224-0e8e-4366-aa97-fa8d622db1de
ATS providerJazzHR / ApplyToJob

Description

The Director of Finance & Administration is the operational and financial backbone of Goldberg Montessori School. This role owns the financial, HR, compliance, and back-office functions of the school, placing them in the hands of a dedicated professional with the background and expertise to manage them efficiently. The Director of Finance & Administration ensures that GMS’s finances are healthy and transparent, its licensing and HR obligations are met, and its operational systems run reliably — freeing the Executive Director of GMS to focus on education, community, and strategic leadership. Core Responsibilities Financial Administration Manage all day-to-day bookkeeping in QuickBooks Online: record income and expenses, reconcile accounts, and maintain accurate, board-ready books. Manage accounts payable and receivable; process and track all invoices and vendor payments. Develop, manage, and monitor the annual operating budget in collaboration with the Executive Director of GMS and Board. Reconcile bank accounts and credit card charges monthly; partner with the school accountant on monthly budget updates and income/expense coding. Reconcile donations in QuickBooks (auctions, Annual Fund); send tax acknowledgment letters to donors in a timely manner. Monitor classroom budgets and provide regular updates to the Executive Director of GMS and teaching staff. Prepare yearly tuition schedules for Board review and approval. Apply for grants in conjunction with the Executive Director of GMS; manage yearly allocations from the Jewish Federation. Billing & Enrollment Systems (Brightwheel) Manage and oversee the Brightwheel database and its associated contract. Maintain all parent billing accounts (tuition, PTO, extended day, early care, drop-ins, enrichment); assess late fees weekly as needed. Reconcile monthly Brightwheel billing in partnership with the school accountant. Serve as the primary point of contact for all Brightwheel billing inquiries from parents and staff. Coordinate with the Admissions & Enrollment Coordinator on new student financial onboarding — ensuring FACTS applications, billing accounts, and financial paperwork are complete before a student’s first day. Financial Aid (FACTS) Administer the FACTS financial aid system; provide financial aid information to families and maintain all FACTS accounts and data. Supply information to the Financial Aid Committee; serve as the primary liaison between families and the committee for aid amounts and appeals. HR & Payroll Process payroll accurately and on schedule for all salaried and hourly staff, including tax withholding and benefit deductions. Prepare and present teacher and staff contracts annually. Maintain records of paid time off and communicate balances to employees. Manage all school insurance policies (liability, workers’ compensation, COBRA, staff benefits) including renewals and changes. Manage annual open enrollment for employee benefits; communicate options and deadlines clearly to staff. Maintain all personnel files and ensure compliance with documentation and recordkeeping requirements. Support the Executive Director of GMS in the recruitment, onboarding, and offboarding of staff. Texas State Licensing & Compliance Ensure full program compliance with Texas DFPS minimum standards for licensed childcare facilities. Maintain all required licensing logs (visitor logs, fire drill records, playground safety checklists, etc.). Track and maintain CPR/First Aid certifications for all staff; send reminders to ensure ongoing compliance. Record and track required staff professional development hours; notify staff of upcoming PD opportunities. Ensure all student files (immunizations, emergency forms, therapeutic records) are complete and current. Plan, implement, and document required safety drills (fire, lockdown, extreme weather) per state requirements. Conduct regular campus walks to verify compliance with state safety standards. Serve as the primary point of contact for Texas DFPS licensing agents during campus visits and inspections. Legal & Board Support Work with the school’s attorney on compliance issues, contract reviews, and other legal matters as needed. Collaborate with the Board Treasurer and school accountant to prepare monthly board financial reports and enrollment snapshots. Provide financial analysis to support Board decision-making; present at monthly Board meetings as requested. Oversee the donor database and gift tracking; support the Executive Director of GMS and Board in Annual Fund execution. PTO Financial Administration Perform all PTO billing for families. Facilitate reconciliation of the PTO bank account with the school accountant. Development Support Assist the Executive Director of GMS and Board in executing annual fund campaigns and fundraising events. Key Performance Indicators   KPI Target / Description Budget Reporting Monthly financial reports delivered to Executive Director of GMS within 5 business days of month close Payroll Accuracy Zero payroll errors; all payroll deadlines met consistently Financial Aid Turnaround All FA applications processed and communicated to families within 3 business days of receiving decision from committee Brightwheel Accuracy 100% of billing accounts reconciled monthly; zero unresolved discrepancies at quarter end Licensing Compliance Zero licensing citations or deficiencies at annual DFPS inspections Staff PD Compliance 100% of staff PD records current at all times Board Reports All financial reports and snapshots delivered on time for each Board meeting Qualifications 3+ years of experience in school administration, operations management, or nonprofit finance; prior Head of School or director-level experience a significant asset. Proficiency with QuickBooks Online required; experience with BambooHR or similar payroll/HR platforms strongly preferred. Demonstrated experience managing Texas DFPS licensing compliance for a licensed childcare facility. Experience with Brightwheel or similar school management/billing platforms. Strong attention to detail, discretion with confidential information, and commitment to accuracy. Excellent “customer service” and clear communication with families to assist with billing inquiries and with staff concerning pay checks, benefits, etc. Ability to work independently, prioritize effectively, and meet deadlines in a busy school environment. AMS or AMI Montessori experience and/or Texas Child Care Director Certification a plus. Cleared background check, fingerprinting, and Pre-Service requirements per Texas Licensing. Goldberg Montessori School is an equal opportunity employer. GMS reserves the right to revise this description as it deems appropriate.

Full job record

Job ID66d5ccf35cf2736e5ba4c684a8f653e09b980ceb
Org IDd5520a82-f439-41db-996c-d34ee2c23bfa
Source ID6d426224-0e8e-4366-aa97-fa8d622db1de
Board ID6d426224-0e8e-4366-aa97-fa8d622db1de
Providerjazzhr
Provider Job KeyqM2EHzkqeV
TitleDirector of Finance and Administration
Normalized Title—
Statusactive
Activeyes
Location TextBellaire, TX, 77401
Department—
Team—
Employment Typepart_time
Workplace Type—
Remote Policy—
CountryUnited States
RegionTX
CityBellaire
Salary RawUSD
Salary Min—
Salary Max—
Salary Currency—
Salary Period—
Source URLhttps://elevated.applytojob.com/apply/qM2EHzkqeV/Director-Of-Finance-And-Administration
Apply URLhttps://elevated.applytojob.com/apply/qM2EHzkqeV/Director-Of-Finance-And-Administration
First Seen At2026-05-30 05:52:29Z
Last Seen At2026-06-06 20:41:09Z
Last Checked At2026-06-06 20:41:09Z
Last Changed At2026-05-30 05:52:29Z
Inactive At—
Source Posted At2026-05-20 00:00:00Z
Source Updated At—
Raw Payload Uris3://job-postings-prod-raw-590183727216/raw/provider=jazzhr/board=elevated/date=2026-06-06/2026-06-06T20-41-06-860Z-f2eaf66f4712b756ec1d27d5d9ecd071a7789112de3da28694756342bd1350a5.json
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The Director of Finance & Administration ensures that GMS’s finances are healthy and transparent, its licensing and HR obligations are met, and its operational systems run reliably — freeing the Executive Director of GMS to focus on education, community, and strategic leadership.</span></span></span><div style=\"border-bottom:solid #b8892a 1pt;padding:0in 0in 4pt 0in;\"><h1 style=\"border:none;padding:0in;margin-top:24px;margin-bottom:5px;\"><span style=\"font-size:20pt;\"><span style=\"font-family:'Aptos Display', sans-serif;\"><span style=\"color:#0f4761;\"><span style=\"font-weight:normal;\">Core Responsibilities</span></span></span></span></h1></div><h2 style=\"margin-top:11px;margin-bottom:5px;\"><span style=\"font-size:16pt;\"><span style=\"font-family:'Aptos Display', sans-serif;\"><span style=\"color:#0f4761;\"><span style=\"font-weight:normal;\">Financial Administration</span></span></span></span></h2><ul style=\"margin-top:3px;margin-bottom:3px;\"><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Manage all day-to-day bookkeeping in QuickBooks Online: record income and expenses, reconcile accounts, and maintain accurate, board-ready books.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Manage accounts payable and receivable; 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manage yearly allocations from the Jewish Federation.</span></span></span></li></ul><h2 style=\"margin-top:11px;margin-bottom:5px;\"><span style=\"font-size:16pt;\"><span style=\"font-family:'Aptos Display', sans-serif;\"><span style=\"color:#0f4761;\"><span style=\"font-weight:normal;\">Billing & Enrollment Systems (Brightwheel)</span></span></span></span></h2><ul style=\"margin-top:3px;margin-bottom:3px;\"><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Manage and oversee the Brightwheel database and its associated contract.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Maintain all parent billing accounts (tuition, PTO, extended day, early care, drop-ins, enrichment); assess late fees weekly as needed.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Reconcile monthly Brightwheel billing in partnership with the school accountant.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Serve as the primary point of contact for all Brightwheel billing inquiries from parents and staff.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Coordinate with the Admissions & Enrollment Coordinator on new student financial onboarding — ensuring FACTS applications, billing accounts, and financial paperwork are complete before a student’s first day.</span></span></span></li></ul><h2 style=\"margin-top:11px;margin-bottom:5px;\"><span style=\"font-size:16pt;\"><span style=\"font-family:'Aptos Display', sans-serif;\"><span style=\"color:#0f4761;\"><span style=\"font-weight:normal;\">Financial Aid (FACTS)</span></span></span></span></h2><ul style=\"margin-top:3px;margin-bottom:3px;\"><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Administer the FACTS financial aid system; provide financial aid information to families and maintain all FACTS accounts and data.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Supply information to the Financial Aid Committee; serve as the primary liaison between families and the committee for aid amounts and appeals.</span></span></span></li></ul><h2 style=\"margin-top:11px;margin-bottom:5px;\"><span style=\"font-size:16pt;\"><span style=\"font-family:'Aptos Display', sans-serif;\"><span style=\"color:#0f4761;\"><span style=\"font-weight:normal;\">HR & Payroll</span></span></span></span></h2><ul style=\"margin-top:3px;margin-bottom:3px;\"><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Process payroll accurately and on schedule for all salaried and hourly staff, including tax withholding and benefit deductions.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Prepare and present teacher and staff contracts annually.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Maintain records of paid time off and communicate balances to employees.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Manage all school insurance policies (liability, workers’ compensation, COBRA, staff benefits) including renewals and changes.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Manage annual open enrollment for employee benefits; communicate options and deadlines clearly to staff.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Maintain all personnel files and ensure compliance with documentation and recordkeeping requirements.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Support the Executive Director of GMS in the recruitment, onboarding, and offboarding of staff.</span></span></span></li></ul><h2 style=\"margin-top:11px;margin-bottom:5px;\"><span style=\"font-size:16pt;\"><span style=\"font-family:'Aptos Display', sans-serif;\"><span style=\"color:#0f4761;\"><span style=\"font-weight:normal;\">Texas State Licensing & Compliance</span></span></span></span></h2><ul style=\"margin-top:3px;margin-bottom:3px;\"><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Ensure full program compliance with Texas DFPS minimum standards for licensed childcare facilities.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Maintain all required licensing logs (visitor logs, fire drill records, playground safety checklists, etc.).</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Track and maintain CPR/First Aid certifications for all staff; send reminders to ensure ongoing compliance.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Record and track required staff professional development hours; notify staff of upcoming PD opportunities.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Ensure all student files (immunizations, emergency forms, therapeutic records) are complete and current.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Plan, implement, and document required safety drills (fire, lockdown, extreme weather) per state requirements.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Conduct regular campus walks to verify compliance with state safety standards.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Serve as the primary point of contact for Texas DFPS licensing agents during campus visits and inspections.</span></span></span></li></ul><h2 style=\"margin-top:11px;margin-bottom:5px;\"><span style=\"font-size:16pt;\"><span style=\"font-family:'Aptos Display', sans-serif;\"><span style=\"color:#0f4761;\"><span style=\"font-weight:normal;\">Legal & Board Support</span></span></span></span></h2><ul style=\"margin-top:3px;margin-bottom:3px;\"><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Work with the school’s attorney on compliance issues, contract reviews, and other legal matters as needed.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Collaborate with the Board Treasurer and school accountant to prepare monthly board financial reports and enrollment snapshots.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Provide financial analysis to support Board decision-making; present at monthly Board meetings as requested.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Oversee the donor database and gift tracking; support the Executive Director of GMS and Board in Annual Fund execution.</span></span></span></li></ul><h2 style=\"margin-top:11px;margin-bottom:5px;\"><span style=\"font-size:16pt;\"><span style=\"font-family:'Aptos Display', sans-serif;\"><span style=\"color:#0f4761;\"><span style=\"font-weight:normal;\">PTO Financial Administration</span></span></span></span></h2><ul style=\"margin-top:3px;margin-bottom:3px;\"><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Perform all PTO billing for families.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Facilitate reconciliation of the PTO bank account with the school accountant.</span></span></span></li></ul><h2 style=\"margin-top:11px;margin-bottom:5px;\"><span style=\"font-size:16pt;\"><span style=\"font-family:'Aptos Display', sans-serif;\"><span style=\"color:#0f4761;\"><span style=\"font-weight:normal;\">Development Support</span></span></span></span></h2><ul style=\"margin-top:3px;margin-bottom:3px;\"><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Assist the Executive Director of GMS and Board in executing annual fund campaigns and fundraising events.</span></span></span></li></ul><div style=\"border-bottom:solid #b8892a 1pt;padding:0in 0in 4pt 0in;\"><h1 style=\"border:none;padding:0in;margin-top:24px;margin-bottom:5px;\"><span style=\"font-size:20pt;\"><span style=\"font-family:'Aptos Display', sans-serif;\"><span style=\"color:#0f4761;\"><span style=\"font-weight:normal;\">Key Performance Indicators</span></span></span></span></h1></div> <table class=\"Table\" style=\"width:6.5in;border-collapse:collapse;border:none;\" width=\"624\"><tbody><tr><td style=\"border-bottom:1px solid #dddddd;width:208px;padding:5px 8px 5px 8px;background-color:#1b3a5c;border-top:1px solid #dddddd;border-right:1px solid #dddddd;border-left:1px solid #dddddd;\" valign=\"top\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\"><b><span style=\"font-size:10pt;\"><span style=\"color:#FFFFFF;\">KPI</span></span></b></span></span></span></td><td style=\"border-bottom:1px solid #dddddd;width:416px;padding:5px 8px 5px 8px;background-color:#1b3a5c;border-top:1px solid #dddddd;border-right:1px solid #dddddd;border-left:none;\" valign=\"top\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\"><b><span style=\"font-size:10pt;\"><span style=\"color:#FFFFFF;\">Target / Description</span></span></b></span></span></span></td></tr><tr><td style=\"border-bottom:1px solid #dddddd;width:208px;padding:5px 8px 5px 8px;background-color:#FFFFFF;border-top:none;border-right:1px solid #dddddd;border-left:1px solid #dddddd;\" valign=\"top\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\"><b><span style=\"font-size:10pt;\">Budget Reporting</span></b></span></span></span></td><td style=\"border-bottom:1px solid #dddddd;width:416px;padding:5px 8px 5px 8px;background-color:#FFFFFF;border-top:none;border-right:1px solid #dddddd;border-left:none;\" valign=\"top\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\"><span style=\"font-size:10pt;\">Monthly financial reports delivered to Executive Director of GMS within 5 business days of month close</span></span></span></span></td></tr><tr><td style=\"border-bottom:1px solid #dddddd;width:208px;padding:5px 8px 5px 8px;background-color:#F5F5F5;border-top:none;border-right:1px solid #dddddd;border-left:1px solid #dddddd;\" valign=\"top\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\"><b><span style=\"font-size:10pt;\">Payroll Accuracy</span></b></span></span></span></td><td style=\"border-bottom:1px solid #dddddd;width:416px;padding:5px 8px 5px 8px;background-color:#F5F5F5;border-top:none;border-right:1px solid #dddddd;border-left:none;\" valign=\"top\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\"><span style=\"font-size:10pt;\">Zero payroll errors; all payroll deadlines met consistently</span></span></span></span></td></tr><tr><td style=\"border-bottom:1px solid #dddddd;width:208px;padding:5px 8px 5px 8px;background-color:#FFFFFF;border-top:none;border-right:1px solid #dddddd;border-left:1px solid #dddddd;\" valign=\"top\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\"><b><span style=\"font-size:10pt;\">Financial Aid Turnaround</span></b></span></span></span></td><td style=\"border-bottom:1px solid #dddddd;width:416px;padding:5px 8px 5px 8px;background-color:#FFFFFF;border-top:none;border-right:1px solid #dddddd;border-left:none;\" valign=\"top\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\"><span style=\"font-size:10pt;\">All FA applications processed and communicated to families within 3 business days of receiving decision from committee</span></span></span></span></td></tr><tr><td style=\"border-bottom:1px solid #dddddd;width:208px;padding:5px 8px 5px 8px;background-color:#F5F5F5;border-top:none;border-right:1px solid #dddddd;border-left:1px solid #dddddd;\" valign=\"top\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\"><b><span style=\"font-size:10pt;\">Brightwheel Accuracy</span></b></span></span></span></td><td style=\"border-bottom:1px solid #dddddd;width:416px;padding:5px 8px 5px 8px;background-color:#F5F5F5;border-top:none;border-right:1px solid #dddddd;border-left:none;\" valign=\"top\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\"><span style=\"font-size:10pt;\">100% of billing accounts reconciled monthly; zero unresolved discrepancies at quarter end</span></span></span></span></td></tr><tr><td style=\"border-bottom:1px solid #dddddd;width:208px;padding:5px 8px 5px 8px;background-color:#FFFFFF;border-top:none;border-right:1px solid #dddddd;border-left:1px solid #dddddd;\" valign=\"top\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\"><b><span style=\"font-size:10pt;\">Licensing Compliance</span></b></span></span></span></td><td style=\"border-bottom:1px solid #dddddd;width:416px;padding:5px 8px 5px 8px;background-color:#FFFFFF;border-top:none;border-right:1px solid #dddddd;border-left:none;\" valign=\"top\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\"><span style=\"font-size:10pt;\">Zero licensing citations or deficiencies at annual DFPS inspections</span></span></span></span></td></tr><tr><td style=\"border-bottom:1px solid #dddddd;width:208px;padding:5px 8px 5px 8px;background-color:#F5F5F5;border-top:none;border-right:1px solid #dddddd;border-left:1px solid #dddddd;\" valign=\"top\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\"><b><span style=\"font-size:10pt;\">Staff PD Compliance</span></b></span></span></span></td><td style=\"border-bottom:1px solid #dddddd;width:416px;padding:5px 8px 5px 8px;background-color:#F5F5F5;border-top:none;border-right:1px solid #dddddd;border-left:none;\" valign=\"top\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\"><span style=\"font-size:10pt;\">100% of staff PD records current at all times</span></span></span></span></td></tr><tr><td style=\"border-bottom:1px solid #dddddd;width:208px;padding:5px 8px 5px 8px;background-color:#FFFFFF;border-top:none;border-right:1px solid #dddddd;border-left:1px solid #dddddd;\" valign=\"top\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\"><b><span style=\"font-size:10pt;\">Board Reports</span></b></span></span></span></td><td style=\"border-bottom:1px solid #dddddd;width:416px;padding:5px 8px 5px 8px;background-color:#FFFFFF;border-top:none;border-right:1px solid #dddddd;border-left:none;\" valign=\"top\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\"><span style=\"font-size:10pt;\">All financial reports and snapshots delivered on time for each Board meeting</span></span></span></span></td></tr></tbody></table><div style=\"border-bottom:solid #b8892a 1pt;padding:0in 0in 4pt 0in;\"><h1 style=\"border:none;padding:0in;margin-top:24px;margin-bottom:5px;\"><span style=\"font-size:20pt;\"><span style=\"font-family:'Aptos Display', sans-serif;\"><span style=\"color:#0f4761;\"><span style=\"font-weight:normal;\">Qualifications</span></span></span></span></h1></div><ul style=\"margin-top:3px;margin-bottom:3px;\"><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">3+ years of experience in school administration, operations management, or nonprofit finance; prior Head of School or director-level experience a significant asset.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Proficiency with QuickBooks Online required; experience with BambooHR or similar payroll/HR platforms strongly preferred.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Demonstrated experience managing Texas DFPS licensing compliance for a licensed childcare facility.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Experience with Brightwheel or similar school management/billing platforms.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Strong attention to detail, discretion with confidential information, and commitment to accuracy.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Excellent “customer service” and clear communication with families to assist with billing inquiries and with staff concerning pay checks, benefits, etc. </span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Ability to work independently, prioritize effectively, and meet deadlines in a busy school environment.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">AMS or AMI Montessori experience and/or Texas Child Care Director Certification a plus.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Cleared background check, fingerprinting, and Pre-Service requirements per Texas Licensing.</span></span></span></li></ul><br><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\"><i><span style=\"color:#666666;\">Goldberg Montessori School is an equal opportunity employer. GMS reserves the right to revise this description as it deems appropriate.</span></i></span></span></span><br> ",
    "description_text": "The Director of Finance & Administration is the operational and financial backbone of Goldberg Montessori School. This role owns the financial, HR, compliance, and back-office functions of the school, placing them in the hands of a dedicated professional with the background and expertise to manage them efficiently. The Director of Finance & Administration ensures that GMS’s finances are healthy and transparent, its licensing and HR obligations are met, and its operational systems run reliably — freeing the Executive Director of GMS to focus on education, community, and strategic leadership. Core Responsibilities\n Financial Administration\n Manage all day-to-day bookkeeping in QuickBooks Online: record income and expenses, reconcile accounts, and maintain accurate, board-ready books.\n Manage accounts payable and receivable; process and track all invoices and vendor payments.\n Develop, manage, and monitor the annual operating budget in collaboration with the Executive Director of GMS and Board.\n Reconcile bank accounts and credit card charges monthly; partner with the school accountant on monthly budget updates and income/expense coding.\n Reconcile donations in QuickBooks (auctions, Annual Fund); send tax acknowledgment letters to donors in a timely manner.\n Monitor classroom budgets and provide regular updates to the Executive Director of GMS and teaching staff.\n Prepare yearly tuition schedules for Board review and approval.\n Apply for grants in conjunction with the Executive Director of GMS; manage yearly allocations from the Jewish Federation.\n Billing & Enrollment Systems (Brightwheel)\n Manage and oversee the Brightwheel database and its associated contract.\n Maintain all parent billing accounts (tuition, PTO, extended day, early care, drop-ins, enrichment); assess late fees weekly as needed.\n Reconcile monthly Brightwheel billing in partnership with the school accountant.\n Serve as the primary point of contact for all Brightwheel billing inquiries from parents and staff.\n Coordinate with the Admissions & Enrollment Coordinator on new student financial onboarding — ensuring FACTS applications, billing accounts, and financial paperwork are complete before a student’s first day.\n Financial Aid (FACTS)\n Administer the FACTS financial aid system; provide financial aid information to families and maintain all FACTS accounts and data.\n Supply information to the Financial Aid Committee; serve as the primary liaison between families and the committee for aid amounts and appeals.\n HR & Payroll\n Process payroll accurately and on schedule for all salaried and hourly staff, including tax withholding and benefit deductions.\n Prepare and present teacher and staff contracts annually.\n Maintain records of paid time off and communicate balances to employees.\n Manage all school insurance policies (liability, workers’ compensation, COBRA, staff benefits) including renewals and changes.\n Manage annual open enrollment for employee benefits; communicate options and deadlines clearly to staff.\n Maintain all personnel files and ensure compliance with documentation and recordkeeping requirements.\n Support the Executive Director of GMS in the recruitment, onboarding, and offboarding of staff.\n Texas State Licensing & Compliance\n Ensure full program compliance with Texas DFPS minimum standards for licensed childcare facilities.\n Maintain all required licensing logs (visitor logs, fire drill records, playground safety checklists, etc.).\n Track and maintain CPR/First Aid certifications for all staff; send reminders to ensure ongoing compliance.\n Record and track required staff professional development hours; notify staff of upcoming PD opportunities.\n Ensure all student files (immunizations, emergency forms, therapeutic records) are complete and current.\n Plan, implement, and document required safety drills (fire, lockdown, extreme weather) per state requirements.\n Conduct regular campus walks to verify compliance with state safety standards.\n Serve as the primary point of contact for Texas DFPS licensing agents during campus visits and inspections.\n Legal & Board Support\n Work with the school’s attorney on compliance issues, contract reviews, and other legal matters as needed.\n Collaborate with the Board Treasurer and school accountant to prepare monthly board financial reports and enrollment snapshots.\n Provide financial analysis to support Board decision-making; present at monthly Board meetings as requested.\n Oversee the donor database and gift tracking; support the Executive Director of GMS and Board in Annual Fund execution.\n PTO Financial Administration\n Perform all PTO billing for families.\n Facilitate reconciliation of the PTO bank account with the school accountant.\n Development Support\n Assist the Executive Director of GMS and Board in executing annual fund campaigns and fundraising events.\n Key Performance Indicators\n  KPI Target / Description Budget Reporting Monthly financial reports delivered to Executive Director of GMS within 5 business days of month close Payroll Accuracy Zero payroll errors; all payroll deadlines met consistently Financial Aid Turnaround All FA applications processed and communicated to families within 3 business days of receiving decision from committee Brightwheel Accuracy 100% of billing accounts reconciled monthly; zero unresolved discrepancies at quarter end Licensing Compliance Zero licensing citations or deficiencies at annual DFPS inspections Staff PD Compliance 100% of staff PD records current at all times Board Reports All financial reports and snapshots delivered on time for each Board meeting Qualifications\n 3+ years of experience in school administration, operations management, or nonprofit finance; prior Head of School or director-level experience a significant asset.\n Proficiency with QuickBooks Online required; experience with BambooHR or similar payroll/HR platforms strongly preferred.\n Demonstrated experience managing Texas DFPS licensing compliance for a licensed childcare facility.\n Experience with Brightwheel or similar school management/billing platforms.\n Strong attention to detail, discretion with confidential information, and commitment to accuracy.\n Excellent “customer service” and clear communication with families to assist with billing inquiries and with staff concerning pay checks, benefits, etc.\n Ability to work independently, prioritize effectively, and meet deadlines in a busy school environment.\n AMS or AMI Montessori experience and/or Texas Child Care Director Certification a plus.\n Cleared background check, fingerprinting, and Pre-Service requirements per Texas Licensing.\n Goldberg Montessori School is an equal opportunity employer. GMS reserves the right to revise this description as it deems appropriate.",
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      "title": "Director of Finance and Administration",
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      "datePosted": "2026-05-20",
      "description": "<span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">The Director of Finance & Administration is the operational and financial backbone of Goldberg Montessori School. This role owns the financial, HR, compliance, and back-office functions of the school, placing them in the hands of a dedicated professional with the background and expertise to manage them efficiently. The Director of Finance & Administration ensures that GMS’s finances are healthy and transparent, its licensing and HR obligations are met, and its operational systems run reliably — freeing the Executive Director of GMS to focus on education, community, and strategic leadership.</span></span></span><div style=\"border-bottom:solid #b8892a 1pt;padding:0in 0in 4pt 0in;\"><h1 style=\"border:none;padding:0in;margin-top:24px;margin-bottom:5px;\"><span style=\"font-size:20pt;\"><span style=\"font-family:'Aptos Display', sans-serif;\"><span style=\"color:#0f4761;\"><span style=\"font-weight:normal;\">Core Responsibilities</span></span></span></span></h1></div><h2 style=\"margin-top:11px;margin-bottom:5px;\"><span style=\"font-size:16pt;\"><span style=\"font-family:'Aptos Display', sans-serif;\"><span style=\"color:#0f4761;\"><span style=\"font-weight:normal;\">Financial Administration</span></span></span></span></h2><ul style=\"margin-top:3px;margin-bottom:3px;\"><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Manage all day-to-day bookkeeping in QuickBooks Online: record income and expenses, reconcile accounts, and maintain accurate, board-ready books.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Manage accounts payable and receivable; process and track all invoices and vendor payments.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Develop, manage, and monitor the annual operating budget in collaboration with the Executive Director of GMS and Board.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Reconcile bank accounts and credit card charges monthly; partner with the school accountant on monthly budget updates and income/expense coding.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Reconcile donations in QuickBooks (auctions, Annual Fund); send tax acknowledgment letters to donors in a timely manner.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Monitor classroom budgets and provide regular updates to the Executive Director of GMS and teaching staff.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Prepare yearly tuition schedules for Board review and approval.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Apply for grants in conjunction with the Executive Director of GMS; manage yearly allocations from the Jewish Federation.</span></span></span></li></ul><h2 style=\"margin-top:11px;margin-bottom:5px;\"><span style=\"font-size:16pt;\"><span style=\"font-family:'Aptos Display', sans-serif;\"><span style=\"color:#0f4761;\"><span style=\"font-weight:normal;\">Billing & Enrollment Systems (Brightwheel)</span></span></span></span></h2><ul style=\"margin-top:3px;margin-bottom:3px;\"><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Manage and oversee the Brightwheel database and its associated contract.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Maintain all parent billing accounts (tuition, PTO, extended day, early care, drop-ins, enrichment); assess late fees weekly as needed.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Reconcile monthly Brightwheel billing in partnership with the school accountant.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Serve as the primary point of contact for all Brightwheel billing inquiries from parents and staff.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Coordinate with the Admissions & Enrollment Coordinator on new student financial onboarding — ensuring FACTS applications, billing accounts, and financial paperwork are complete before a student’s first day.</span></span></span></li></ul><h2 style=\"margin-top:11px;margin-bottom:5px;\"><span style=\"font-size:16pt;\"><span style=\"font-family:'Aptos Display', sans-serif;\"><span style=\"color:#0f4761;\"><span style=\"font-weight:normal;\">Financial Aid (FACTS)</span></span></span></span></h2><ul style=\"margin-top:3px;margin-bottom:3px;\"><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Administer the FACTS financial aid system; provide financial aid information to families and maintain all FACTS accounts and data.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Supply information to the Financial Aid Committee; serve as the primary liaison between families and the committee for aid amounts and appeals.</span></span></span></li></ul><h2 style=\"margin-top:11px;margin-bottom:5px;\"><span style=\"font-size:16pt;\"><span style=\"font-family:'Aptos Display', sans-serif;\"><span style=\"color:#0f4761;\"><span style=\"font-weight:normal;\">HR & Payroll</span></span></span></span></h2><ul style=\"margin-top:3px;margin-bottom:3px;\"><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Process payroll accurately and on schedule for all salaried and hourly staff, including tax withholding and benefit deductions.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Prepare and present teacher and staff contracts annually.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Maintain records of paid time off and communicate balances to employees.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Manage all school insurance policies (liability, workers’ compensation, COBRA, staff benefits) including renewals and changes.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Manage annual open enrollment for employee benefits; communicate options and deadlines clearly to staff.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Maintain all personnel files and ensure compliance with documentation and recordkeeping requirements.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Support the Executive Director of GMS in the recruitment, onboarding, and offboarding of staff.</span></span></span></li></ul><h2 style=\"margin-top:11px;margin-bottom:5px;\"><span style=\"font-size:16pt;\"><span style=\"font-family:'Aptos Display', sans-serif;\"><span style=\"color:#0f4761;\"><span style=\"font-weight:normal;\">Texas State Licensing & Compliance</span></span></span></span></h2><ul style=\"margin-top:3px;margin-bottom:3px;\"><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Ensure full program compliance with Texas DFPS minimum standards for licensed childcare facilities.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Maintain all required licensing logs (visitor logs, fire drill records, playground safety checklists, etc.).</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Track and maintain CPR/First Aid certifications for all staff; send reminders to ensure ongoing compliance.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Record and track required staff professional development hours; notify staff of upcoming PD opportunities.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Ensure all student files (immunizations, emergency forms, therapeutic records) are complete and current.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Plan, implement, and document required safety drills (fire, lockdown, extreme weather) per state requirements.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Conduct regular campus walks to verify compliance with state safety standards.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Serve as the primary point of contact for Texas DFPS licensing agents during campus visits and inspections.</span></span></span></li></ul><h2 style=\"margin-top:11px;margin-bottom:5px;\"><span style=\"font-size:16pt;\"><span style=\"font-family:'Aptos Display', sans-serif;\"><span style=\"color:#0f4761;\"><span style=\"font-weight:normal;\">Legal & Board Support</span></span></span></span></h2><ul style=\"margin-top:3px;margin-bottom:3px;\"><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Work with the school’s attorney on compliance issues, contract reviews, and other legal matters as needed.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Collaborate with the Board Treasurer and school accountant to prepare monthly board financial reports and enrollment snapshots.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Provide financial analysis to support Board decision-making; present at monthly Board meetings as requested.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Oversee the donor database and gift tracking; support the Executive Director of GMS and Board in Annual Fund execution.</span></span></span></li></ul><h2 style=\"margin-top:11px;margin-bottom:5px;\"><span style=\"font-size:16pt;\"><span style=\"font-family:'Aptos Display', sans-serif;\"><span style=\"color:#0f4761;\"><span style=\"font-weight:normal;\">PTO Financial Administration</span></span></span></span></h2><ul style=\"margin-top:3px;margin-bottom:3px;\"><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Perform all PTO billing for families.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Facilitate reconciliation of the PTO bank account with the school accountant.</span></span></span></li></ul><h2 style=\"margin-top:11px;margin-bottom:5px;\"><span style=\"font-size:16pt;\"><span style=\"font-family:'Aptos Display', sans-serif;\"><span style=\"color:#0f4761;\"><span style=\"font-weight:normal;\">Development Support</span></span></span></span></h2><ul style=\"margin-top:3px;margin-bottom:3px;\"><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Assist the Executive Director of GMS and Board in executing annual fund campaigns and fundraising events.</span></span></span></li></ul><div style=\"border-bottom:solid #b8892a 1pt;padding:0in 0in 4pt 0in;\"><h1 style=\"border:none;padding:0in;margin-top:24px;margin-bottom:5px;\"><span style=\"font-size:20pt;\"><span style=\"font-family:'Aptos Display', sans-serif;\"><span style=\"color:#0f4761;\"><span style=\"font-weight:normal;\">Key Performance Indicators</span></span></span></span></h1></div> <table class=\"Table\" style=\"width:6.5in;border-collapse:collapse;border:none;\" width=\"624\"><tbody><tr><td style=\"border-bottom:1px solid #dddddd;width:208px;padding:5px 8px 5px 8px;background-color:#1b3a5c;border-top:1px solid #dddddd;border-right:1px solid #dddddd;border-left:1px solid #dddddd;\" valign=\"top\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\"><b><span style=\"font-size:10pt;\"><span style=\"color:#FFFFFF;\">KPI</span></span></b></span></span></span></td><td style=\"border-bottom:1px solid #dddddd;width:416px;padding:5px 8px 5px 8px;background-color:#1b3a5c;border-top:1px solid #dddddd;border-right:1px solid #dddddd;border-left:none;\" valign=\"top\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\"><b><span style=\"font-size:10pt;\"><span style=\"color:#FFFFFF;\">Target / Description</span></span></b></span></span></span></td></tr><tr><td style=\"border-bottom:1px solid #dddddd;width:208px;padding:5px 8px 5px 8px;background-color:#FFFFFF;border-top:none;border-right:1px solid #dddddd;border-left:1px solid #dddddd;\" valign=\"top\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\"><b><span style=\"font-size:10pt;\">Budget Reporting</span></b></span></span></span></td><td style=\"border-bottom:1px solid #dddddd;width:416px;padding:5px 8px 5px 8px;background-color:#FFFFFF;border-top:none;border-right:1px solid #dddddd;border-left:none;\" valign=\"top\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\"><span style=\"font-size:10pt;\">Monthly financial reports delivered to Executive Director of GMS within 5 business days of month close</span></span></span></span></td></tr><tr><td style=\"border-bottom:1px solid #dddddd;width:208px;padding:5px 8px 5px 8px;background-color:#F5F5F5;border-top:none;border-right:1px solid #dddddd;border-left:1px solid #dddddd;\" valign=\"top\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\"><b><span style=\"font-size:10pt;\">Payroll Accuracy</span></b></span></span></span></td><td style=\"border-bottom:1px solid #dddddd;width:416px;padding:5px 8px 5px 8px;background-color:#F5F5F5;border-top:none;border-right:1px solid #dddddd;border-left:none;\" valign=\"top\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\"><span style=\"font-size:10pt;\">Zero payroll errors; all payroll deadlines met consistently</span></span></span></span></td></tr><tr><td style=\"border-bottom:1px solid #dddddd;width:208px;padding:5px 8px 5px 8px;background-color:#FFFFFF;border-top:none;border-right:1px solid #dddddd;border-left:1px solid #dddddd;\" valign=\"top\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\"><b><span style=\"font-size:10pt;\">Financial Aid Turnaround</span></b></span></span></span></td><td style=\"border-bottom:1px solid #dddddd;width:416px;padding:5px 8px 5px 8px;background-color:#FFFFFF;border-top:none;border-right:1px solid #dddddd;border-left:none;\" valign=\"top\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\"><span style=\"font-size:10pt;\">All FA applications processed and communicated to families within 3 business days of receiving decision from committee</span></span></span></span></td></tr><tr><td style=\"border-bottom:1px solid #dddddd;width:208px;padding:5px 8px 5px 8px;background-color:#F5F5F5;border-top:none;border-right:1px solid #dddddd;border-left:1px solid #dddddd;\" valign=\"top\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\"><b><span style=\"font-size:10pt;\">Brightwheel Accuracy</span></b></span></span></span></td><td style=\"border-bottom:1px solid #dddddd;width:416px;padding:5px 8px 5px 8px;background-color:#F5F5F5;border-top:none;border-right:1px solid #dddddd;border-left:none;\" valign=\"top\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\"><span style=\"font-size:10pt;\">100% of billing accounts reconciled monthly; zero unresolved discrepancies at quarter end</span></span></span></span></td></tr><tr><td style=\"border-bottom:1px solid #dddddd;width:208px;padding:5px 8px 5px 8px;background-color:#FFFFFF;border-top:none;border-right:1px solid #dddddd;border-left:1px solid #dddddd;\" valign=\"top\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\"><b><span style=\"font-size:10pt;\">Licensing Compliance</span></b></span></span></span></td><td style=\"border-bottom:1px solid #dddddd;width:416px;padding:5px 8px 5px 8px;background-color:#FFFFFF;border-top:none;border-right:1px solid #dddddd;border-left:none;\" valign=\"top\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\"><span style=\"font-size:10pt;\">Zero licensing citations or deficiencies at annual DFPS inspections</span></span></span></span></td></tr><tr><td style=\"border-bottom:1px solid #dddddd;width:208px;padding:5px 8px 5px 8px;background-color:#F5F5F5;border-top:none;border-right:1px solid #dddddd;border-left:1px solid #dddddd;\" valign=\"top\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\"><b><span style=\"font-size:10pt;\">Staff PD Compliance</span></b></span></span></span></td><td style=\"border-bottom:1px solid #dddddd;width:416px;padding:5px 8px 5px 8px;background-color:#F5F5F5;border-top:none;border-right:1px solid #dddddd;border-left:none;\" valign=\"top\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\"><span style=\"font-size:10pt;\">100% of staff PD records current at all times</span></span></span></span></td></tr><tr><td style=\"border-bottom:1px solid #dddddd;width:208px;padding:5px 8px 5px 8px;background-color:#FFFFFF;border-top:none;border-right:1px solid #dddddd;border-left:1px solid #dddddd;\" valign=\"top\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\"><b><span style=\"font-size:10pt;\">Board Reports</span></b></span></span></span></td><td style=\"border-bottom:1px solid #dddddd;width:416px;padding:5px 8px 5px 8px;background-color:#FFFFFF;border-top:none;border-right:1px solid #dddddd;border-left:none;\" valign=\"top\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\"><span style=\"font-size:10pt;\">All financial reports and snapshots delivered on time for each Board meeting</span></span></span></span></td></tr></tbody></table><div style=\"border-bottom:solid #b8892a 1pt;padding:0in 0in 4pt 0in;\"><h1 style=\"border:none;padding:0in;margin-top:24px;margin-bottom:5px;\"><span style=\"font-size:20pt;\"><span style=\"font-family:'Aptos Display', sans-serif;\"><span style=\"color:#0f4761;\"><span style=\"font-weight:normal;\">Qualifications</span></span></span></span></h1></div><ul style=\"margin-top:3px;margin-bottom:3px;\"><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">3+ years of experience in school administration, operations management, or nonprofit finance; prior Head of School or director-level experience a significant asset.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Proficiency with QuickBooks Online required; experience with BambooHR or similar payroll/HR platforms strongly preferred.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Demonstrated experience managing Texas DFPS licensing compliance for a licensed childcare facility.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Experience with Brightwheel or similar school management/billing platforms.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Strong attention to detail, discretion with confidential information, and commitment to accuracy.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Excellent “customer service” and clear communication with families to assist with billing inquiries and with staff concerning pay checks, benefits, etc. </span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Ability to work independently, prioritize effectively, and meet deadlines in a busy school environment.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">AMS or AMI Montessori experience and/or Texas Child Care Director Certification a plus.</span></span></span></li><li style=\"margin-top:3px;margin-bottom:3px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\">Cleared background check, fingerprinting, and Pre-Service requirements per Texas Licensing.</span></span></span></li></ul><br><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#222222;\"><i><span style=\"color:#666666;\">Goldberg Montessori School is an equal opportunity employer. GMS reserves the right to revise this description as it deems appropriate.</span></i></span></span></span><br> ",
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