Office Assistant

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  "source_hash": "a8e865e373061bd3e5068f837003b7f15b761f26449077fd016d4e525930ed54",
  "last_changed_at": "2026-06-02T10:50:52.001Z",
  "active_status": "active"
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{
  "language": "en",
  "location": {
    "raw": "Chaska, Minnesota, 55318, United States",
    "city": "Chaska",
    "region": null,
    "country": "United States",
    "is_remote": false,
    "confidence": 0.95
  },
  "salary_max": null,
  "salary_min": null,
  "inferred_at": "2026-06-04T11:42:05.932Z",
  "launch_scope": {
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    "included": true,
    "location": {
      "raw": "Chaska, Minnesota, 55318, United States",
      "city": "Chaska",
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      "country": "United States",
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      "confidence": 0.95
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    "countries": [
      "United States"
    ]
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{}

{
  "list_job": {
    "id": "33",
    "isRemote": null,
    "location": {
      "city": "Chaska",
      "state": "Minnesota"
    },
    "atsLocation": {
      "city": null,
      "state": null,
      "country": null,
      "province": null
    },
    "departmentId": "18662",
    "locationType": "0",
    "jobOpeningName": "Office Assistant",
    "departmentLabel": "Administrative",
    "employmentStatusLabel": "Part-Time"
  },
  "detail_errors": [],
  "detail_job_opening": {
    "location": {
      "city": "Chaska",
      "state": "Minnesota",
      "postalCode": "55318",
      "addressCountry": "United States"
    },
    "datePosted": "2026-06-01",
    "atsLocation": {
      "city": null,
      "state": null,
      "country": null,
      "countryId": null
    },
    "description": "<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Reports To: Site Operations Manager (SOM)</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Collaborates Closely With: Receptionist and Administrative Director</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Employment Type: Part-Time (15-20 hours/week; additional hours may be available with a maximum total of 29 hours/week) / Non-Exempt</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Location: In-person at NBWC in Chaska, MN</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Position Summary</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"><span style=\"font-size: 12pt\">The Office Assistant provides essential office support to New Birth Midwifery through phone management, filing, documentation, administrative coordination, and internal communication support. </span><span style=\"font-size: 12pt\">This role interacts with clients in person and works at the front desk. The Office Assistant functions as the anchor of the administrative department, ensuring that phone calls, messages, paperwork, and internal workflow run smoothly and efficiently. </span><span style=\"font-size: 12pt\">This position requires professionalism, discretion, excellent organizational skills, and the ability to manage sensitive information with confidentiality.</span></span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Core Responsibilities</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Administrative Support</span>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Support Receptionist by answering phones as needed.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Greet clients and assist with general inquiries.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Perform filing, scanning, copying and document organization.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Assist with data entry as needed.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Support office organization and administrative workflows.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Maintain confidentiality when handling any medical or financial documents.</span></li>\n</ul>\n</li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Scheduling &amp; Coordination Assistance</span>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Support Receptionist with scheduling as needed.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\"><span style=\"font-size: 12pt\">Support internal scheduling needs (staff meetings, interviews, administrative calendars).</span><br></span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Assist in preparing spaces for meetings and events.</span></li>\n</ul>\n</li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Supplies &amp; Office Organization</span>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Restock supplies as needed throughout birth center.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Keep administrative areas tidy, organized, and well stocked.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Help maintain order in storage, supply closets, and administrative workspaces.</span></li>\n</ul>\n</li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-size: 12pt; font-weight: bold\">Birth Center Facility Support</span></span>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Oversee clinic laundry</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Maintain tidy reception area</span></li>\n</ul>\n</li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Communication &amp; Workflow Support</span>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Support staff communication through accurate message routing and timely updates.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Maintain positive, professional communication with internal team members.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Attend administrative team meetings or trainings as requested by the SOM.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Complete additional duties as assigned to support administrative team.</span></li>\n</ul>\n</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Qualifications</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Required Experience &amp; Skills</span>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Ability to multitask on multiple projects in a fast-paced environment</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Strong organizational and time-management skills</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Reliable attendance and punctuality.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Positive attitude and willingness to assist where needed.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Strong phone communication skills and professional demeanor.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Basic computer skills, including email and word processing.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Ability to maintain strict confidentiality and handle sensitive information responsibly.</span></li>\n</ul>\n</li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Preferred Qualifications</span>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Detail-oriented and proactive.</span><br></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Previous office, administrative, customer service, or facilities support experience.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Experience in healthcare administration or nonprofit settings.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Familiarity with HIPAA (training will be provided).</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Experience with scheduling systems, Google Workspace, or EHR platforms.</span></li>\n</ul>\n</li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-weight: bold\">Desired Personal Attributes</span></li>\n</ul>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Calm, focused, and reliable.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Strong sense of boundaries and confidentiality.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Self-directed with the ability to work independently.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Values aligned with New Birth’s mission of compassionate and ethical care.</span></li>\n</ul>\n</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Compensation &amp; Schedule</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Part-time</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Consistent weekday schedule with flexibility for occasional administrative events.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Not benefit eligible</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Working Conditions</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Office-based role with some direct client contact in a birth center environment.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">May require sitting for extended periods and performing repetitive administrative tasks and occasional light lifting (up to 20 lbs.).</span><br></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Must uphold confidentiality and professionalism in all internal interactions.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">How to Apply</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Upload your resume/CV, cover letter and references.</span></p>\n<p><br></p>",
    "compensation": "$11-15/hr",
    "departmentId": "18662",
    "locationType": "0",
    "seekPromoted": false,
    "jobCategoryId": null,
    "jobOpeningName": "Office Assistant",
    "departmentLabel": "Administrative",
    "jobOpeningStatus": "Open",
    "minimumExperience": "Entry-level",
    "jobOpeningShareUrl": "https://newbirthmidwifery.bamboohr.com/careers/33",
    "employmentStatusLabel": "Part-Time"
  }
}