Office Manager

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          "text": "<p>We are seeking a highly organized, detail‑oriented Office Manager to support daily operations across HR, accounting, procurement, and general services. This role is ideal for someone who enjoys variety, takes initiative, and thrives in a fast‑paced environment. The Office Manager will serve as a central point of coordination for employees, vendors, and leadership, ensuring smooth operations and consistent follow‑through.</p><p><strong>KEY RESPONSIBILITIES</strong></p><p><strong>&#xa0;Office Management &amp; General Services</strong></p><ul><li>Serve as the primary point of contact for day‑to‑day office needs.</li><li>Maintain office organization, cleanliness, and supply levels.</li><li>Coordinate facility needs, including repairs, maintenance, and vendor visits.</li><li>Manage incoming mail, packages, and shipments.</li><li>Support leadership with scheduling, meeting preparation, and administrative tasks.</li><li>Maintain digital and physical filing systems for easy retrieval and compliance.</li></ul><p><strong>&#xa0;HR Support</strong></p><ul><li>Assist with new‑hire onboarding, including preparing welcome materials, collecting documentation, and coordinating first‑day logistics.</li><li>Maintain employee records and ensure confidentiality of sensitive information.</li><li>Support timekeeping, attendance tracking, and PTO record maintenance.</li><li>Help coordinate training sessions, safety meetings, and employee communications.</li><li>Assist with recruitment logistics (posting jobs, scheduling interviews, communicating with candidates).</li><li>Support HR compliance tasks such as policy distribution, documentation tracking, and audit preparation.</li></ul><p><strong>&#xa0;Accounting &amp; Finance Support</strong></p><ul><li>Process vendor invoices and route for approval.</li><li>Assist with expense tracking and reconciliation.</li><li>Support basic bookkeeping tasks such as data entry, coding expenses, and maintaining financial records.</li><li>Prepare documentation for monthly close and audits.</li><li>Coordinate with external accountants or internal finance teams as needed.</li></ul><p><strong>&#xa0;Procurement &amp; Vendor Management</strong></p><ul><li>Source and order office supplies, equipment, and materials.</li><li>Maintain vendor relationships and negotiate pricing when appropriate.</li><li>Track purchase orders, deliveries, and inventory levels.</li><li>Assist with procurement documentation and ensure accurate record‑keeping.</li><li>Support cost‑comparison and vendor evaluation projects.</li></ul>",
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          "text": "<p><strong>Rolen Technologies services the transportation industry by engineering, designing and fabricating the interior components of commercial trains.&#xa0; In Rochester we are currently working on several transportation/train projects for which we provide bathroom units for new trains.&#xa0; At the facility we assemble the bathroom units and ship them to our clients – Alstom &amp; Rotem – so they can place them in their trains.</strong></p>",
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