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    "requisitionDescription": "<div><p data-pasted=\"true\"><strong>Job Purpose/Summary</strong></p><p>This position is key in ensuring the office runs smoothly and efficiently. It supports the work of all departments and applicable projects along with support to the affiliate operations. A diverse understanding of the organization and operations is ideal. Participation in staffing events is also required. Ability to work with various work styles is important. &nbsp;The Administrative Assistant will set the tone and feel of CIS with employees and outside constituents alike when visiting the office. &nbsp;Positivity and professionalism are a key combination, as is flexibility, attention to detail, and managing different tasks at one time.</p><p>This position will perform any and all reasonable and work-related duties assigned by CIS of Nevada Leadership.</p><p><strong>Duties and Responsibilities</strong></p><p><strong>Administrative&nbsp;</strong><strong>&amp; Office Coordination</strong></p><ul><li>Schedule meetings statewide and manage Las Vegas-based meeting spaces.</li><li>Schedule vendors for maintenance and repairs.</li><li>Schedule and send State Office birthday and anniversary cards.</li><li>Update employee status and structure in Microsoft and various applications.</li><li>Send State Office birthday/anniversary calendar invites and keep updated list.</li><li>Support HR on monthly State Staff meetings with calendar invites, logistics and agenda if needed.</li><li>Manage incoming mail and deliveries. &nbsp;Acknowledge receipt and deliver to appropriate recipients.</li><li>Facilitate outgoing mail, packages and returns.&nbsp;</li><li>Purchase office supplies as needed for the State Office with approval and budget allowance.&nbsp;</li><li>Greet office guests and facilitate a positive impression and clean office environment.</li><li>Ensure State Office and Suite 223 are stocked with goods and supplies.</li><li>Clean/wipe down State Office and 223 each morning and upon leaving (communal areas).</li><li>Prepare meeting rooms before meetings and ensure technology is working.</li><li>Manage the organization of the offsite storage space.</li><li>Coordinate building resources including parking, keys and building announcements.</li><li>Coordinate with WNV administrative support on office supplies and needs for State team members based in Reno.</li><li>Perform general office related errands.</li><li>Maintain State Office phone tree and attendant.</li><li>Update and disseminate contact information for all management staff.</li><li>Answer main phone line, transfer calls and take messages as needed.</li><li>Maintain and monitor office alarm system and train new employees.</li><li>Work with State Office departments on record retention/shredding schedule.</li><li>Liaison with landlords for various communications/needs as necessary.</li></ul><p><strong>Executive Support</strong></p><ul><li>Maintain CEO calendar and other Chief calendars as requested.</li><li>Book travel for State Office staff as requested and coordinate statewide employee travel.</li><li>Perform credit card management and administration, including CEO credit card.</li><li>Coordinate and send Board Member and Leadership Circle Member birthday cards.</li></ul><p><strong>Vendor Relations &amp; Support</strong></p><ul><li>File appropriate business licenses across the state.</li><li>Onboard State Office vendors as needed.</li><li>Maintain vendor relationships and schedule as needed for maintenance.</li><li>Coordinate events as necessary for the State Office.&nbsp;</li></ul><p><strong>Qualifications and Competencies</strong></p><p>Qualifications include:</p><ul><li>High school diploma or Associate&rsquo;s degree.</li><li>Experience as an office assistant or related field.</li><li>Positive attitude and flexibility to work in an ever-changing environment.&nbsp;</li><li>High level of interpersonal and communication skills, attention to detail a must.&nbsp;</li><li>Excellent organizational, coordination and administrative skills. &nbsp;</li><li>Computer literate in MS Word, MS Excel, PowerPoint, Microsoft 365 and Internet use.&nbsp;</li><li>Strong writing skills.</li><li>Must pass criminal background and drug test as required.&nbsp;</li></ul><p><strong>Work Environment &amp; Physical Demands</strong></p><ul><li>Work environment is indoors and climate controlled. &nbsp;May be exposed to outdoor weather conditions.</li><li>Moderate noise levels as found in a business office and classroom setting.</li><li>Use of own automobile.</li><li>Must be able to pass a criminal background check, possible fingerprinting, and drug screen.</li><li>Some lifting required (20 lb. maximum).</li></ul><p>&nbsp;</p><p><br></p></div>\n",
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