Campus Services Assistant

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    "location": {
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      "postalCode": "154-0004",
      "addressCountry": "Japan"
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    "datePosted": "2026-04-28",
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    "description": "<p><span style=\"font-weight: bold\">Position</span></p>\n<p>Campus Services Assistant</p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Department</span></p>\n<p>Facilities &amp; General Affairs<br></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Position type</span></p>\n<p>Full-time</p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Location</span></p>\n<p>City Campus (Sangen-jaya station)</p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Work hours</span></p>\n<p>37.5 hours per week<br></p>\n<p>(Main office hours: 9:00 to 17:30, Monday to Friday)</p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Report to</span></p>\n<p>Manager, Facilities &amp; General Affairs<br></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Salary &amp; benefits</span></p>\n<p>Salary commensurate with experience.</p>\n<p><br>Eleven (11) days paid vacation in the first year, increasing to 20 days after 6 years of employment, plus 5 paid “personal and sick days” each year. In addition, approximately two weeks company-wide break over Christmas/New Year.<br>Japanese social insurance and pension, commuting/telework allowance, a welfare-discount program membership, and retirement payment system.<br></p>\n<p> </p>\n<p><span style=\"font-weight: bold\">OVERVIEW OF POSITION</span></p>\n<p><span style=\"color: rgb(41, 42, 46); font-size: 12pt\">Temple University, Japan Campus (TUJ) is seeking a Campus Services Assistant to be cased at the City Campus. As TUJ expands, this position will be instrumental in maintaining efficient facility operations and supporting a high-quality experience. </span><br><span style=\"color: rgb(41, 42, 46); font-size: 12pt\">This position plays a vital role in ensuring the smooth day-to-day operation of facilities and general affairs functions. The successful candidate will support facility management, asset control, vendor coordination, and administrative operations, contributing to a safe, well-organized, and welcoming environment for students, faculty, and staff. This role will also provide administrative assistance to Facilities &amp; General Affairs daily / monthly work and ongoing projects.</span></p>\n<p> </p>\n<p><span style=\"font-weight: bold\">PRIMARY RESPONSIBILITIES</span></p>\n<p><span style=\"font-weight: bold\">Facility &amp; Operations Support</span></p>\n<ul>\n<li>Serve as a point of contact for facility-related inquiries from students, faculty, and staff</li>\n<li>Support overall building and classroom management, ensuring spaces are properly maintained and operational</li>\n<li>Assist in managing building security and maintenance coordination</li>\n<li>Support asset management, including inventory control of furniture and equipment</li>\n<li>Coordinate furniture relocation, disposal, and layout changes during renovation or relocation projects</li>\n<li>Liaise with vendors and facilitate construction and maintenance schedules</li>\n</ul>\n<p><span style=\"font-weight: bold\">Administrative &amp; General Affairs Support</span></p>\n<ul>\n<li>Check and process facility-related invoices and contracts</li>\n<li>Manage office supply inventory and place orders as needed</li>\n<li>Handle petty cash for general affairs-related tasks (e.g., obtaining official documents, purchasing revenue stamps)</li>\n<li>Assist in collecting program schedules and preparing the monthly schedule</li>\n<li>Support ad hoc room bookings and parking space management</li>\n</ul>\n<p><span style=\"font-weight: bold\">Housing &amp; Residential Support</span></p>\n<ul>\n<li>Assist with faculty apartment management, including preparation for visiting faculty, scheduling, cleaning coordination, and invoice processing</li>\n<li>Support TUJ dormitory operations, including check-in/check-out coordination, scheduling, cleaning arrangements, and invoice processing</li>\n</ul>\n<p> </p>\n<p><span style=\"font-weight: bold\">QUALIFICATIONS </span><span style=\"font-weight: bold\">＆</span><span style=\"font-weight: bold\"> EXPERIENCE</span></p>\n<ul>\n<li>Native-level Japanese and business-level English proficiency (oral and written)</li>\n<li>Good organizational skills</li>\n<li>Strong computer skills (Word, Excel, PowerPoint)</li>\n<li>Friendly, service-oriented, customer-focused, and professional attitude</li>\n<li>Experience as a receptionist, professional assistant, and/or working in Facilities and General Affairs preferred</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">APPLICATION PROCESS</span><br>Review of applications will begin immediately and will continue until the position is filled.</p>\n<p> </p>\n<p>Required application materials to be submitted:</p>\n<p><br></p>\n<p>(a) cover letter,</p>\n<p>(b) resume or c.v.,</p>\n<p>(c) contact information for two references. </p>\n<p> </p>\n<p>Only candidates selected for an interview will be contacted.</p>",
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