Bookkeeper

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    "region": "IL",
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    "url": "https://recruiting.paylocity.com/recruiting/jobs/Details/4217105/Catholic-Diocese-of-Rockford/Bookkeeper",
    "job_type": "Part-time",
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      "moduleName": "Catholic Diocese of Rockford",
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    "html_title": "Catholic Diocese of Rockford - Bookkeeper",
    "description_html": "<p><br></p><p><a href=\"https://www.rockforddiocese.org/pdfs/accounting/Summary-of-Benefits.pdf\" target=\"\">Summary of Benefits</a>&nbsp;</p><p>&nbsp;</p><p><strong>Reports to:</strong> Pastor</p><p><br></p><p><strong>Bookkeeping</strong></p><p>· Process and pay invoices and file paid invoice copies.</p><p>· Post all accounting data into QuickBooks program.</p><p>· Reconcile bank accounts monthly.</p><p>· Prepare and submit data to diocesan accounting department for parish financial reports.</p><p>· Reconcile diocesan financial reports with parish QuickBooks program.</p><p>· Serve as resource person for Parish Finance Council; attend and prepare reports for quarterly Finance Council meetings; assist Pastor and Finance Council in the preparation of the annual budget.&nbsp;</p><p>· Enter school tuition and fees FACTS payments into QuickBooks.</p><p>· Serve as liaison with diocesan offices.</p><p>· Communicate donation information with parish secretary for posting in church bulletin.</p><p>· Share school financial information with school Principal and Pastor.</p><p>· Reconcile Mass Intention Journal with checking account annually, forwarding overage to diocesan office.</p><p>· Produce and distribute annual donation statements for all parishioners giving over $500.00.</p><p>· Collect W-9 forms and certificates of liability insurance from vendors.</p><p>· Mail IRS forms 1096 &amp; 1099 annually.</p><p>· Submit W-2 information for priest(s) to the diocese.</p><p>· Utilize the FACTS school tuition and enrollment database as needed.</p><p><br></p><p><strong>Donations &amp; Deposits</strong></p><p>· Tabulate automatic giving donations in QuickBooks.</p><p>· Work with volunteer money counters in totaling weekly collections.</p><p>· Process and take deposits for church and school to the bank.</p><p>· Code deposits in QuickBooks accordingly.</p><p>· File deposit paperwork and receipts in appropriate files.</p><p>· Post and oversee volunteer posting of all envelope receipts and donations to the Parish Data System (PDS).</p><p>· Process donor acknowledgement letters for qualified charitable distribution donations.</p><p>· Reconcile school deposits with school administration’s spreadsheet immediately after the deposit is made.</p><p>· Work with school staff in Guardian Angel appeal mailing, donation tracking, public digital donor acknowledgement, and donor acknowledgement mailing.</p><p>· Collect votive candle monies with parish Secretary.</p><p>· Seek, submit, and maintain information for Walmart school grant.</p><p><br></p><p><strong>Human Resources</strong></p><p>· Maintain employees’ employment files.</p><p>· Process new employee paperwork and employee termination paperwork; send paperwork to the appropriate diocesan departments.</p><p>· Generate contracts for salaried staff and process accordingly.</p><p>· Process end of calendar year accounting paperwork and submit to proper entities (i.e., federal government, state government, diocesan accounting department).</p><p>· Tabulate employee vacation days, sick days, personal days, and paid personal time hours.</p><p>· Process criminal background checks for employees and volunteers.</p><p>· Communicate changes in employee handbook and diocesan policies to parish and school staff.</p><p><br></p><p><strong>Miscellaneous</strong></p><p>· Prepare for diocesan audits; implement post-audit procedure changes.</p><p>· Assist Principal in ISBE audit preparation.</p><p>· Destroy old files according to the diocesan document retention schedule.</p><p>· Attend semi-annual Business Managers’ meetings.&nbsp;</p><p><br></p><p><strong>Payroll</strong></p><p>· Distribute parish and school employee timesheets; gather timesheets for processing.</p><p>· Process payroll in Paylocity program.</p><p>· Input payroll into QuickBooks.</p><p>· File payroll paperwork.</p><p>· Scan and email payroll figures to the diocesan accounting department.</p><p>· Make Pastor and/or Principal aware of employee overtime.</p><p>· Distribute paychecks and/or paycheck stubs.</p><p><br></p><p><strong>Purchasing</strong></p><p>· Make purchases for parish office and Parish Buildings &amp; Grounds Commission.</p>",
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      "datePosted": "2026-06-03T17:11:24-05:00",
      "description": "<p>Description</p><p><br/></p><p><a href=\"https://www.rockforddiocese.org/pdfs/accounting/Summary-of-Benefits.pdf\" target=\"\">Summary of Benefits</a> </p><p> </p><p><strong>Reports to:</strong> Pastor</p><p><br/></p><p><strong>Bookkeeping</strong></p><p>· Process and pay invoices and file paid invoice copies.</p><p>· Post all accounting data into QuickBooks program.</p><p>· Reconcile bank accounts monthly.</p><p>· Prepare and submit data to diocesan accounting department for parish financial reports.</p><p>· Reconcile diocesan financial reports with parish QuickBooks program.</p><p>· Serve as resource person for Parish Finance Council; attend and prepare reports for quarterly Finance Council meetings; assist Pastor and Finance Council in the preparation of the annual budget. </p><p>· Enter school tuition and fees FACTS payments into QuickBooks.</p><p>· Serve as liaison with diocesan offices.</p><p>· Communicate donation information with parish secretary for posting in church bulletin.</p><p>· Share school financial information with school Principal and Pastor.</p><p>· Reconcile Mass Intention Journal with checking account annually, forwarding overage to diocesan office.</p><p>· Produce and distribute annual donation statements for all parishioners giving over $500.00.</p><p>· Collect W-9 forms and certificates of liability insurance from vendors.</p><p>· Mail IRS forms 1096 & 1099 annually.</p><p>· Submit W-2 information for priest(s) to the diocese.</p><p>· Utilize the FACTS school tuition and enrollment database as needed.</p><p><br/></p><p><strong>Donations & Deposits</strong></p><p>· Tabulate automatic giving donations in QuickBooks.</p><p>· Work with volunteer money counters in totaling weekly collections.</p><p>· Process and take deposits for church and school to the bank.</p><p>· Code deposits in QuickBooks accordingly.</p><p>· File deposit paperwork and receipts in appropriate files.</p><p>· Post and oversee volunteer posting of all envelope receipts and donations to the Parish Data System (PDS).</p><p>· Process donor acknowledgement letters for qualified charitable distribution donations.</p><p>· Reconcile school deposits with school administration’s spreadsheet immediately after the deposit is made.</p><p>· Work with school staff in Guardian Angel appeal mailing, donation tracking, public digital donor acknowledgement, and donor acknowledgement mailing.</p><p>· Collect votive candle monies with parish Secretary.</p><p>· Seek, submit, and maintain information for Walmart school grant.</p><p><br/></p><p><strong>Human Resources</strong></p><p>· Maintain employees’ employment files.</p><p>· Process new employee paperwork and employee termination paperwork; send paperwork to the appropriate diocesan departments.</p><p>· Generate contracts for salaried staff and process accordingly.</p><p>· Process end of calendar year accounting paperwork and submit to proper entities (i.e., federal government, state government, diocesan accounting department).</p><p>· Tabulate employee vacation days, sick days, personal days, and paid personal time hours.</p><p>· Process criminal background checks for employees and volunteers.</p><p>· Communicate changes in employee handbook and diocesan policies to parish and school staff.</p><p><br/></p><p><strong>Miscellaneous</strong></p><p>· Prepare for diocesan audits; implement post-audit procedure changes.</p><p>· Assist Principal in ISBE audit preparation.</p><p>· Destroy old files according to the diocesan document retention schedule.</p><p>· Attend semi-annual Business Managers’ meetings. </p><p><br/></p><p><strong>Payroll</strong></p><p>· Distribute parish and school employee timesheets; gather timesheets for processing.</p><p>· Process payroll in Paylocity program.</p><p>· Input payroll into QuickBooks.</p><p>· File payroll paperwork.</p><p>· Scan and email payroll figures to the diocesan accounting department.</p><p>· Make Pastor and/or Principal aware of employee overtime.</p><p>· Distribute paychecks and/or paycheck stubs.</p><p><br/></p><p><strong>Purchasing</strong></p><p>· Make purchases for parish office and Parish Buildings & Grounds Commission.</p><p>Requirements</p><p>· Minimum of Associate degree in Business, related discipline, or equivalent experience.</p><p>· Strong knowledge of QuickBooks and Microsoft Office applications.</p><p>· Basic knowledge of accounting practices.</p><p>· Demonstrate understanding, respect and support of the Catholic Church teaching, mission, and values.</p><p>· Ability to work in a team environment and have a service mindset when working with others.</p><p>· Able to identify issues and propose recommendations/solutions.</p><p>· Can be trusted with highly confidential information.</p><p>· Strong drive to achieve results.</p>",
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          "postalCode": "61021",
          "addressRegion": "IL",
          "streetAddress": "1104 N Brinton Avenue",
          "addressCountry": "US",
          "addressLocality": "Dixon"
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        "name": "St Anne Catholic Church",
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    "requirements_text": "· Minimum of Associate degree in Business, related discipline, or equivalent experience.\n · Strong knowledge of QuickBooks and Microsoft Office applications.\n · Basic knowledge of accounting practices.\n · Demonstrate understanding, respect and support of the Catholic Church teaching, mission, and values.\n · Ability to work in a team environment and have a service mindset when working with others.\n · Able to identify issues and propose recommendations/solutions.\n · Can be trusted with highly confidential information.\n · Strong drive to achieve results."
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    "JobTitle": "Bookkeeper",
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    "JobLocation": {
      "Zip": "61021",
      "City": "Dixon",
      "Name": "St. Anne, Dixon",
      "Metro": null,
      "State": "IL",
      "County": "Lee",
      "Address": "1104 N Brinton Avenue",
      "Country": "USA",
      "Address2": "1104 N Brinton Avenue",
      "ModuleId": 38840,
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    "LocationName": "St. Anne, Dixon",
    "PublishedDate": "2026-06-01T19:28:35-05:00",
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