Administrative Assistant & Events Coordinator

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    "title": "Administrative Assistant & Events Coordinator",
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    "datePosted": "2026-02-09T05:00:00.000Z",
    "description": "<h2>Overview</h2>\n<p>The Administrative Assistant & Events Coordinator to the Dean of Student Services provides comprehensive administrative, event, and operational support to the Dean and the Office of Student Services. This role requires a high level of professionalism, discretion, and adaptability, with frequent interaction across students, faculty, staff, and external partners.</p>\n<h2>Responsibilities</h2>\n<ul>\n <li>Administrative Support\n  <ul>\n   <li>Manage the Dean's calendar, schedule meetings, and coordinate logistics</li>\n   <li>Serve as the first point of contact for the Dean, handling communications with faculty, staff, students, and external organizations</li>\n   <li>Prepare correspondence, reports, mailings, and other documents; maintain confidential files and records</li>\n   <li>Screen and respond to telephone, email, and in-person inquiries with professionalism and discretion</li>\n   <li>Process invoices, payments, reimbursements, and supply orders for Student Services, Admissions, and the Registrar</li>\n   <li>Approve and manage timesheets, schedules, and assignments for work-study students</li>\n  </ul></li>\n <li>Event & Project Coordination\n  <ul>\n   <li>Plan, organize, and execute high-profile institutional events including Commencement, White Coat Ceremony, Match Day, Orientation, Accepted Students Day, Senior Week, Residency Fair, and other campus-wide activities</li>\n   <li>Coordinate logistics such as venue selection, catering, décor, vendor communication, volunteer management, and promotional materials</li>\n   <li>Set up and manage event spaces, ensuring smooth execution of all details</li>\n   <li>Create and design event promotional materials, signage, and backdrops</li>\n  </ul></li>\n <li>Student Engagement & Campus Programs\n  <ul>\n   <li>Coordinate student involvement programs including Big Brother/Big Sister and Student Ambassadors</li>\n   <li>Create and review Student Ambassador applications, host interviews and trainings, and assign ambassadors to tours, interviews, and campus events</li>\n   <li>Host events for Student Ambassadors and the general student body</li>\n   <li>Participate in the Wellness Committee, supporting the planning and execution of campus wellness events</li>\n   <li>Act as a welcoming presence in the Student Services Office—greeting visitors, students, and guests</li>\n  </ul></li>\n <li>Admissions Support\n  <ul>\n   <li>Assist with the admissions process, including applicant communications, interview scheduling, ordering meals for interview days, and conducting campus tours when needed</li>\n   <li>Order and manage admissions merchandise and promotional items</li>\n  </ul></li>\n</ul>\n<h2>Qualifications</h2>\n<h4>Education/Experience</h4>\n<ul>\n <li>Associate's degree required</li>\n <li>Two (2) or more years of administrative experience</li>\n</ul>\n<h4>Knowledge/Skills/Abilities</h4>\n<ul>\n <li>Strong organizational and communication skills.</li>\n <li>Ability to manage multiple priorities in a fast-paced environment.</li>\n <li>Exceptional attention to detail and professionalism.</li>\n <li>Commitment to student engagement and campus community building.</li>\n <li>Discretion and sound judgment in handling confidential information.</li>\n <li>Proficient use of the Microsoft office suite</li>\n</ul>\n<h2>Maximum Salary</h2>USD $47,500.00/Yr.\n<h2>Minimum Salary</h2>USD $38,000.00/Yr.",
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