Business Manager

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    "city": "Dixon",
    "region": "IL",
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    "url": "https://recruiting.paylocity.com/recruiting/jobs/Details/4185076/Catholic-Diocese-of-Rockford/Business-Manager",
    "job_type": "Full-time",
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    "html_title": "Catholic Diocese of Rockford - Business Manager",
    "description_html": "<p>&nbsp;&nbsp;</p><p><strong>Salary range:</strong> <strong>$ 40,580 - $ 49,712</strong>&nbsp;</p><p><strong>Full-Time: </strong>&nbsp;<strong>40 hours per week</strong></p><p><strong>Benefits:</strong> <a href=\"http://www.rockforddiocese.org/pdfs/accounting/Summary-of-Benefits.pdf?1732140853\"><strong>www.rockforddiocese.org/pdfs/accounting/Summary-of-Benefits.pdf</strong></a>&nbsp;</p><p><strong>Reports to:</strong> Pastor</p><p><strong>Financial</strong></p><p>· Oversee financial operations for parish &amp; school.</p><p>· Maintain banking agreements and account documents.</p><p>· Process and pay invoices and file paid invoice copies.</p><p>· Post all accounting data into Quick Books program.</p><p>· Reconcile seven bank accounts monthly.</p><p>· Responsible for cash management between checking and savings accounts.</p><p>· Prepare and submit data to diocesan accounting department. Reconcile diocesan financial reports with parish Quick Books program.</p><p>· Share financial information with pastor and school principal.</p><p>· Prepare the annual budgets for parish &amp; school. Work with principal on school budget. Draft employee payroll increases. Submit budgets to diocese.&nbsp;</p><p>· Prepare and publish parish financial report and the current budget to parishioners.</p><p>· Prepare reports and agendas for quarterly Finance Council meetings. Attend meetings.</p><p>· Prepare annual and monthly reports for state nutrition program. Keep compliant with nutrition program procedures.</p><p>· Collect W-9 forms and certificates of liability insurance from vendors.</p><p>· Mail IRS forms 1096 &amp; 1099 annually.</p><p>· Submit W-2 information for priest(s) to the diocese.</p><p>· Facilitate &amp; respond to diocesan and state nutrition department audits.</p><p>· Seeks, submits, and maintains information for grants.</p><p>· Coordinate payment plans for delinquent school families.</p><p>· Utilize the FACTS school tuition and enrollment database as needed.</p><p><strong>Human Resources</strong></p><p>· Supervise parish custodial staff. Supervise school custodial and kitchen staff in conjunction with principal.</p><p>· Process parish payroll in Paylocity program. Assist school supervisor with school payroll.</p><p>· Maintain employees’ employment files.</p><p>· Process new employee paperwork and employee termination paperwork. Send paperwork to the appropriate diocesan departments.</p><p>· Generate contracts for salaried staff and process accordingly.</p><p>· Tabulate employee vacation days, sick days, personal days, and paid personal time hours.</p><p>· Process criminal background checks for employees and volunteers.&nbsp;</p><p>· Communicate changes in employee handbook and diocesan policies to parish and school staff.</p><p><strong>Buildings &amp; Grounds</strong></p><p>· Attend monthly Buildings and Grounds Committee meetings.</p><p>· Assist in communications between B &amp; G Committee and Finance Council.</p><p>· Submit paperwork for projects to diocesan office as needed.</p><p>· Work with vendors on contracts and agreements as needed.</p><p><strong>Miscellaneous</strong></p><p>· Serve as liaison between parish/school and diocesan offices (accounting, legal, payroll, finance, charitable giving, health insurance, education office).</p><p>· Destroy old files according to the diocesan document retention schedule.</p><p>· Attend parish staff, diocesan and nutrition program meetings.</p><p>· Support office telephone VOIP system.&nbsp;</p><p><strong>Requirements</strong></p><p>· Minimum of Associate degree in Business, related discipline, or equivalent experience.</p><p>· Strong knowledge of QuickBooks and Microsoft Office applications.</p><p>· Basic knowledge of accounting practices.</p><p>· Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.</p><p>· Ability to work in a team environment and have a service mindset when working with others.</p><p>· Able to identify issues and propose recommendations/solutions.</p><p>· Can be trusted with highly confidential information.</p><p>· Strong drive to achieve results.</p>",
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      "datePosted": "2026-05-20T14:39:25-05:00",
      "description": "<p>Description</p><p>  </p><p><strong>Salary range:</strong> <strong>$ 40,580 - $ 49,712</strong> </p><p><strong>Full-Time: </strong> <strong>40 hours per week</strong></p><p><strong>Benefits:</strong> <a href=\"http://www.rockforddiocese.org/pdfs/accounting/Summary-of-Benefits.pdf?1732140853\"><strong>www.rockforddiocese.org/pdfs/accounting/Summary-of-Benefits.pdf</strong></a> </p><p><strong>Reports to:</strong> Pastor</p><p><strong>Financial</strong></p><p>· Oversee financial operations for parish & school.</p><p>· Maintain banking agreements and account documents.</p><p>· Process and pay invoices and file paid invoice copies.</p><p>· Post all accounting data into Quick Books program.</p><p>· Reconcile seven bank accounts monthly.</p><p>· Responsible for cash management between checking and savings accounts.</p><p>· Prepare and submit data to diocesan accounting department. Reconcile diocesan financial reports with parish Quick Books program.</p><p>· Share financial information with pastor and school principal.</p><p>· Prepare the annual budgets for parish & school. Work with principal on school budget. Draft employee payroll increases. Submit budgets to diocese. </p><p>· Prepare and publish parish financial report and the current budget to parishioners.</p><p>· Prepare reports and agendas for quarterly Finance Council meetings. Attend meetings.</p><p>· Prepare annual and monthly reports for state nutrition program. Keep compliant with nutrition program procedures.</p><p>· Collect W-9 forms and certificates of liability insurance from vendors.</p><p>· Mail IRS forms 1096 & 1099 annually.</p><p>· Submit W-2 information for priest(s) to the diocese.</p><p>· Facilitate & respond to diocesan and state nutrition department audits.</p><p>· Seeks, submits, and maintains information for grants.</p><p>· Coordinate payment plans for delinquent school families.</p><p>· Utilize the FACTS school tuition and enrollment database as needed.</p><p><strong>Human Resources</strong></p><p>· Supervise parish custodial staff. Supervise school custodial and kitchen staff in conjunction with principal.</p><p>· Process parish payroll in Paylocity program. Assist school supervisor with school payroll.</p><p>· Maintain employees’ employment files.</p><p>· Process new employee paperwork and employee termination paperwork. Send paperwork to the appropriate diocesan departments.</p><p>· Generate contracts for salaried staff and process accordingly.</p><p>· Tabulate employee vacation days, sick days, personal days, and paid personal time hours.</p><p>· Process criminal background checks for employees and volunteers. </p><p>· Communicate changes in employee handbook and diocesan policies to parish and school staff.</p><p><strong>Buildings & Grounds</strong></p><p>· Attend monthly Buildings and Grounds Committee meetings.</p><p>· Assist in communications between B & G Committee and Finance Council.</p><p>· Submit paperwork for projects to diocesan office as needed.</p><p>· Work with vendors on contracts and agreements as needed.</p><p><strong>Miscellaneous</strong></p><p>· Serve as liaison between parish/school and diocesan offices (accounting, legal, payroll, finance, charitable giving, health insurance, education office).</p><p>· Destroy old files according to the diocesan document retention schedule.</p><p>· Attend parish staff, diocesan and nutrition program meetings.</p><p>· Support office telephone VOIP system. </p><p><strong>Requirements</strong></p><p>· Minimum of Associate degree in Business, related discipline, or equivalent experience.</p><p>· Strong knowledge of QuickBooks and Microsoft Office applications.</p><p>· Basic knowledge of accounting practices.</p><p>· Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.</p><p>· Ability to work in a team environment and have a service mindset when working with others.</p><p>· Able to identify issues and propose recommendations/solutions.</p><p>· Can be trusted with highly confidential information.</p><p>· Strong drive to achieve results.</p>",
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          "streetAddress": "612 S Highland Ave",
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