Workplace Officer

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  "source_hash": "a29e561dc4daa5bc58448f5898ea936e41484c136d95b6d31b55b2eb3a304ecd",
  "last_changed_at": "2026-05-30T06:00:46.928Z",
  "active_status": "active"
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{
  "language": "en",
  "location": {
    "raw": "Makati, Metro Manila, 1299, Philippines",
    "city": "Makati",
    "region": "Metro Manila",
    "country": null,
    "is_remote": false,
    "confidence": 0.8
  },
  "salary_max": null,
  "salary_min": null,
  "inferred_at": "2026-06-06T10:29:31.364Z",
  "launch_scope": {
    "reason": "bamboohr_production_catalog",
    "included": true,
    "location": {
      "raw": "Makati, Metro Manila, 1299, Philippines",
      "city": "Makati",
      "region": "Metro Manila",
      "country": null,
      "is_remote": false,
      "confidence": 0.8
    },
    "countries": []
  },
  "remote_policy": null,
  "salary_period": null,
  "workplace_type": "on_site",
  "salary_currency": null
}

{}

{
  "list_job": {
    "id": "165",
    "isRemote": null,
    "location": {
      "city": "Makati",
      "state": "Metro Manila"
    },
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    "jobOpeningName": "Workplace Officer",
    "departmentLabel": null,
    "employmentStatusLabel": "Full-Time"
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  "detail_job_opening": {
    "location": {
      "city": "Makati",
      "state": "Metro Manila",
      "postalCode": "1299",
      "addressCountry": "Philippines"
    },
    "datePosted": "2026-05-20",
    "atsLocation": {
      "city": null,
      "state": null,
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      "countryId": null
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    "description": "<p><span style=\"font-weight: bold\"><span><span>About the Role</span></span></span><span> </span></p>\n<p><span><span>We are looking for a highly organized, hands-on, and experienced Workplace Officer to support daily office operations, facilities coordination, workplace maintenance, and executive-level administrative requirements. This role will also join executive meetings to take notes, </span><span>prepare</span><span> and track executive-level minutes and action items, and provide end-to-end coordination support for management committee and other executive department head meetings.</span></span><span> </span></p>\n<p><br></p>\n<p><span><span>The ideal candidate already has experience in opening and operationalizing office spaces or office hubs, including site due diligence, vendor coordination, fit-out tracking, PEZA compliance, and workplace readiness. This role is best suited for someone who understands how to </span><span>maintain</span><span> a clean, organized, compliant, and employee-friendly workplace environment.</span></span><span> </span></p>\n<p><span> </span></p>\n<p><span style=\"font-weight: bold\"><span><span>Key Responsibilities</span></span></span><span> </span></p>\n<ul>\n<li><span><span>Oversee daily workplace operations, office maintenance, and facilities coordination</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Maintain office cleanliness, organization, safety, and operational readiness</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Coordinate with building administration, contractors, vendors, and service providers</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Support office setup and expansion projects across the Philippines</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Conduct site due diligence and track office operational readiness requirements</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Coordinate permits, PEZA requirements, and government compliance documentation</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Implement and sustain 5S workplace standards and ISO-aligned processes</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Manage preventive maintenance, repairs, office supplies, and facility concerns</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Support workplace safety and employee experience initiatives</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Join executive meetings to take notes, </span><span>prepare</span><span> and track executive-level minutes, and </span><span>monitor</span><span> action items through completion</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Set up management committee and other executive department head meetings, including scheduling calls, booking meeting rooms, and coordinating all meeting requirements</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Prepare and </span><span>consolidate</span><span> presentation materials and ensure rooms, calls, food, and drinks are arranged as </span><span>required</span><span> for executive and department head meetings</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Manage visitor arrangements, including coordination of schedules, meeting preparations, and on-site support as needed</span></span><span> </span></li>\n</ul>\n<p><span style=\"font-weight: bold\"><span><br></span></span></p>\n<p><span style=\"font-weight: bold\"><span><span>Qualifications</span></span></span><span> </span></p>\n<ul>\n<li><span><span>Bachelor’s degree in Business Administration</span><span>, Facilities Management, or related field</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>With</span><span> </span><span>3</span><span> </span><span>to &gt;5 </span><span>years of experience in workplace operations, office administration, or facilities coordination</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Proven experience in opening office spaces or office hubs in the Philippines</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Experience handling PEZA requirements and coordination with government agencies</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Strong experience coordinating with office building management and vendors</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Hands-on experience implementing 5S </span><span>methodology</span><span> in office environments</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Familiarity with ISO-compliant office processes and documentation</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Strong organizational, coordination, and problem-solving skills</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Proficient in Microsoft Office applications</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Proven experience in executive administration, including preparing minutes of meetings, tracking action items, and coordinating leadership-level meetings and visitor arrangements</span></span><span> </span></li>\n</ul>\n<p><span> </span></p>\n<p><span style=\"font-weight: bold\"><span><span>Preferred Background</span></span></span><span> </span></p>\n<p><span><span>Candidates with experience in </span><span>outsourcing</span><span>, engineering, technology, construction, or multinational companies are highly preferred.</span></span><span> </span></p>\n<p><span> </span></p>\n<p><span style=\"font-weight: bold\"><span><span>What </span><span>We’re</span><span> Looking For</span></span></span><span> </span></p>\n<p><span><span>We’re</span><span> looking for someone who is proactive, detail-oriented, operationally disciplined, and capable of independently managing workplace operations while supporting office expansion and readiness initiatives.</span></span><span> </span></p>\n<p><span> </span></p>\n<p><span style=\"font-weight: bold\"><span><span>30-60-90 Day Success Plan</span></span></span><span> </span></p>\n<p><span style=\"font-weight: bold\"><span><br></span></span></p>\n<p><span style=\"font-weight: bold\"><span><span>First 30 Days</span></span></span><span> </span></p>\n<ul>\n<li><span><span>Learn current workplace operations, vendors, facilities processes, and compliance requirements </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Assess office maintenance, cleanliness, and operational gaps </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Build working relationships with building administration, vendors, and internal teams </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Review PEZA, ISO, and workplace documentation </span></span><span> </span></li>\n</ul>\n<p><span style=\"font-weight: bold\"><span><br></span></span></p>\n<p><span style=\"font-weight: bold\"><span><span>Within 60 Days</span></span></span><span> </span></p>\n<ul>\n<li><span><span>Improve preventive maintenance and vendor coordination processes </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Implement or strengthen 5S workplace standards </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Streamline tracking of office concerns, repairs, and operational requests </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Support ongoing office setup or expansion initiatives </span></span><span> </span></li>\n</ul>\n<p><span style=\"font-weight: bold\"><span><br></span></span></p>\n<p><span style=\"font-weight: bold\"><span><span>Within 90 Days</span></span></span><span> </span></p>\n<ul>\n<li><span><span>Help </span><span>establish</span><span> standardized workplace operations and readiness processes </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Improve workplace efficiency, organization, and response times </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Ensure compliance documentation and operational trackers are organized and audit-ready </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Independently coordinate workplace operational requirements and office readiness activities</span></span><span> </span></li>\n</ul>",
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    "jobOpeningName": "Workplace Officer",
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    "jobOpeningStatus": "Open",
    "minimumExperience": "Mid-level",
    "jobOpeningShareUrl": "https://viatechnikinc.bamboohr.com/careers/165",
    "employmentStatusLabel": "Full-Time"
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