Executive Assistant & Communication Specialist

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    "location": {
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      "state": "Maryland",
      "postalCode": "20910-3750",
      "addressCountry": "United States"
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    "datePosted": "2026-02-13",
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    "description": "<p><span style=\"font-size: 12pt\">We are seeking a highly organized, proactive, and personable<br>Executive Assistant &amp; Communications Specialist to join our team. This role serves as a trusted administrative and communications partner, supporting day‑to‑day office operations, executive needs, internal coordination, and light communications efforts.</span></p>\n<p><span style=\"font-size: 12pt\">The ideal candidate is detail‑oriented, tech‑savvy, a strong communicator, and comfortable wearing multiple hats in a fast‑paced, mission‑driven healthcare environment.</span></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Responsibilities</span></p>\n<p><br><br></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Greet and screen callers and visitors, directing them to the appropriate person or department</span></li>\n<li><span style=\"font-size: 12pt\">Answer and manage general incoming calls on company phone lines; monitor voicemails and follow up as needed</span></li>\n<li><span style=\"font-size: 12pt\">Manage company online faxing system</span></li>\n<li><span style=\"font-size: 12pt\">Handle administrative and program‑related mailing</span></li>\n<li><span style=\"font-size: 12pt\">Organize, reserve, and oversee conference room scheduling</span></li>\n<li><span style=\"font-size: 12pt\">Support office operations, including inventory tracking and coordination of office purchases (in collaboration with the Office Administrator)</span></li>\n<li><span style=\"font-size: 12pt\">Receive, distribute, and track company equipment and supplies</span></li>\n<li><span style=\"font-size: 12pt\">Create, read, analyze, file, retrieve, and organize organizational documents, invoices, and orders</span></li>\n<li><span style=\"font-size: 12pt\">Facilitate employee email setup, laptop distribution, and system access</span></li>\n<li><span style=\"font-size: 12pt\">Work closely with the Office Administrator and leadership team on assigned administrative tasks</span></li>\n<li><span style=\"font-size: 12pt\">Provide administrative support to the HR function as needed</span></li>\n<li><span style=\"font-size: 12pt\">Serve as back‑up support for key HR activities, including:</span>\n<ul>\n<li><span style=\"font-size: 12pt\">Employee onboarding and offboarding</span></li>\n<li><span style=\"font-size: 12pt\">Coordination of employee documentation and access</span></li>\n</ul>\n<span style=\"font-size: 12pt\">Maintain confidentiality and professionalism when handling sensitive employee information</span></li>\n<li><span style=\"font-size: 12pt\">Support internal and external communications efforts in collaboration with leadership</span></li>\n<li><span style=\"font-size: 12pt\">Assist with monitoring and posting content on social media platforms, as needed</span></li>\n<li><span style=\"font-size: 12pt\">Support basic content coordination for announcements, events, and internal communications</span></li>\n<li><span style=\"font-size: 12pt\">Help ensure consistent, professional messaging across platforms and materials</span></li>\n<li><span style=\"font-size: 12pt\">Serve as project support for small‑scale internal projects or events, including planning, coordination, and follow‑up</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Requirements</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Bachelor’s degree in a relevant field (healthcare, communications, business administration, marketing, or related preferred)</span></li>\n<li><span style=\"font-size: 12pt\">Proven experience as an Executive Assistant, Office Assistant, Administrator, or similar role</span></li>\n<li><span style=\"font-size: 12pt\">Strong working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)</span></li>\n<li><span style=\"font-size: 12pt\">Excellent verbal and written communication skills</span></li>\n<li><span style=\"font-size: 12pt\"><br>Strong interpersonal skills; must be a people‑oriented professional</span></li>\n<li><span style=\"font-size: 12pt\">Highly responsive with strong problem‑solving abilities</span></li>\n<li><span style=\"font-size: 12pt\">Knowledge of basic office equipment (copiers, fax machines, printers)</span></li>\n<li><span style=\"font-size: 12pt\">Exceptional organizational skills with the ability to multitask and prioritize effectively</span></li>\n<li><span style=\"font-size: 12pt\">Self‑motivated, dependable, and able to exercise sound judgment and decision‑making</span></li>\n<li><span style=\"font-size: 12pt\">Reliable transportation required;<br>position is 100% in‑person, 5 days per week at our Silver Spring, MD office</span></li>\n<li><span style=\"font-size: 12pt\">Highly Desirable - Digital marketing and social media management, experience with Mailchimp or similar email marketing platforms, basic photography and visual content creation, working knowledge of HTML/CSS, experience managing WordPress websites, familiarity with SEO best practices and basic e‑commerce functionality, Adobe Creative Suite (Photoshop, Illustrator, InDesign), Canva or similar design tools for internal and social media content</span></li>\n</ul>\n<p><br></p>\n<p><span>OTHER DUTIES</span><span> </span></p>\n<p><span>Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with a reasonable notice.</span><span> </span></p>\n<p><span> </span></p>\n<p><span>------------------</span><span> </span></p>\n<p><span> </span></p>\n<p><span>ABOUT MEDICALINCS</span><span> </span></p>\n<p><span>Medicalincs is a renowned healthcare business &amp; clinical management services firm that supports health organizations to improve organizational performance by providing less expensive, human-centered, integrated, managed care solutions. We have significantly improved health outcomes, cost savings and return on investment for our clients. Medicalincs launched in 2017. We are located at Silver Spring, Maryland and serve the Maryland, District of Columbia, Virginia, and other States.</span></p>\n<p><span>OUR MISSION: At Medicalincs, our mission is to link silos in the healthcare system -- to achieve the most cost-effective, high quality, and continually improved care delivery that preserves &amp; saves lives!</span><span> </span></p>\n<p><span>OUR PHILOSOPHY: To make a difference, you need to be </span><span>THICKE </span><span>- Trusted, Hearty, Innovative, Committed, Kaizen &amp; Equitable!</span><span> </span></p>\n<p><span>Medicalincs brings a unique understanding of healthcare delivery systems across healthcare settings &amp; payer groups; and in-depth experience applying strategic fusion of clinical, business, and technical expertise -- to drive comprehensive and tried-and-true lasting solutions to advance networks and population health management. Our areas of expertise include:</span><span> </span></p>\n<p><span>Managed Care &amp; Care Value | Care Delivery Model Transformation Implementation | Care Management | Quality Improvement &amp; Patient Safety | Program Management &amp; Change Management | Program Evaluation &amp; Data Analytics | Organizational Development &amp; Strategic Planning.</span><span> </span></p>\n<p><span>Medicalincs takes a rigorous approach to recruiting talent to our company that balances equal parts role-specific competencies and cultural fit. Medicalincs offers you:</span><span> </span></p>\n<ul>\n<li><span>We are a team-oriented, fast-paced, results-driven employer.</span><span> </span></li>\n<li><span>A balance of work, life, &amp; fun -- with a close-knit team of professionals!</span><span> </span></li>\n<li><span>Delivery of top-notch health care solutions to our clients</span><span> </span></li>\n<li><span>An innovative and creative environment, with diverse highly talented co-workers</span><span> </span></li>\n<li><span>Empowerment to perform at your highest potential and opportunity to grow</span><span> </span></li>\n<li><span>Recognition for being part of a talented team &amp; Reward for performance</span><span> </span></li>\n<li><span>Competitive compensation - Full benefits (Health, Life, Vision, Dental), Paid time off, 401(k), Professional Development support.</span><span> </span></li>\n</ul>",
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