Litigation Coordinator & Executive Assistant

{
  "content_hash": "c0fdeac2483107d0027db93c8d235bfc9bd10812ab4c541bc0f4b5e5d0be039a",
  "source_hash": "43aa1a5f52e68c7196a6a190b2a03bf18aef8da63eabdfbcc7ed984f0bc94aa7",
  "last_changed_at": "2026-05-30T06:08:08.608Z",
  "active_status": "active"
}

{
  "language": "en",
  "location": {
    "raw": "Guadalajara, Jalisco, 1111, Mexico",
    "city": "Guadalajara",
    "region": "Jalisco",
    "country": null,
    "is_remote": false,
    "confidence": 0.8
  },
  "salary_max": null,
  "salary_min": null,
  "inferred_at": "2026-06-06T10:25:41.028Z",
  "launch_scope": {
    "reason": "bamboohr_production_catalog",
    "included": true,
    "location": {
      "raw": "Guadalajara, Jalisco, 1111, Mexico",
      "city": "Guadalajara",
      "region": "Jalisco",
      "country": null,
      "is_remote": false,
      "confidence": 0.8
    },
    "countries": []
  },
  "remote_policy": null,
  "salary_period": null,
  "workplace_type": null,
  "salary_currency": null
}

{}

{
  "list_job": {
    "id": "387",
    "isRemote": null,
    "location": {
      "city": "Guadalajara",
      "state": "Jalisco"
    },
    "atsLocation": {
      "city": null,
      "state": null,
      "country": null,
      "province": null
    },
    "departmentId": "18567",
    "locationType": "0",
    "jobOpeningName": "Litigation Coordinator & Executive Assistant",
    "departmentLabel": "Litigation",
    "employmentStatusLabel": "Contractor"
  },
  "detail_errors": [],
  "detail_job_opening": {
    "location": {
      "city": "Guadalajara",
      "state": "Jalisco",
      "postalCode": "1111",
      "addressCountry": "Mexico"
    },
    "datePosted": "2026-03-04",
    "atsLocation": {
      "city": null,
      "state": null,
      "country": null,
      "countryId": null
    },
    "description": "<p><span style=\"font-weight: bold\">Location:</span> Guadalajara, Jalisco Office at Punto São Paulo</p>\n<p><span style=\"font-weight: bold\">Position Type:</span> Independent Contractor (Full-Time, Long Term)</p>\n<p><span style=\"font-weight: bold\">Compensation:</span> Competitive USD-Based Base Pay + Performance &amp; Settlement Bonuses</p>\n<p><span style=\"font-weight: bold\">Language Requirement:</span> 100% Fluent Bilingual (English &amp; Spanish)</p>\n<p><br></p>\n<p><span style=\"font-size: 18pt\">About the Role</span></p>\n<p>Are you a highly organized, proactive legal professional looking to elevate your career in a dynamic, cross-border environment? We are seeking a stellar <span style=\"font-weight: bold\">Litigation Coordinator &amp; Executive Assistant</span> to anchor our expanding international litigation team.</p>\n<p>Based in our premium office in the heart of Guadalajara’s financial district (<span style=\"font-weight: bold\">Punto Sao Paulo</span>), you will serve as the strategic gatekeeper, air-traffic controller, and operational backbone for a fast-paced team of 7 litigation attorneys split between the US and Mexico.</p>\n<p>This is a high-impact, career-defining role. You won’t just be managing a calendar—you will be mastering the high-stakes coordination of court-mandated deadlines, hearing schedules, and case tracking across jurisdictions. If you possess a sharp understanding of the litigation lifecycle, exceptional attention to detail, and a passion for operational excellence, we want to meet you.</p>\n<p><br></p>\n<p><span style=\"font-size: 18pt\">Why Join Us?</span></p>\n<ul>\n<li><span style=\"font-weight: bold\">Financial Growth:</span> Earn in USD with highly competitive base pay, plus an exciting performance and settlement bonus structure after your first 90 days.</li>\n<li><span style=\"font-weight: bold\">Premium Location:</span> Work from the vibrant, modern, and easily accessible Punto Sao Paulo area.</li>\n<li><span style=\"font-weight: bold\">International Exposure:</span> Gain invaluable experience working simultaneously within both the US and Mexican legal landscapes.</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 18pt\">Key Duties and Responsibilities</span></p>\n<ul>\n<li><span style=\"font-weight: bold\">High-Volume Calendar Optimization:</span> Masterfully manage calendars for 7 litigation attorneys, balancing international court appearances, depositions, client meetings, and internal deadlines.</li>\n<li><span style=\"font-weight: bold\">Docketing &amp; Deadline Tracking:</span> Monitor crucial court-mandated deadlines. Ensure all upcoming filing schedules are meticulously maintained and that attorneys are alerted well in advance.</li>\n<li><span style=\"font-weight: bold\">Cross-Border Coordination:</span> Serve as the central bilingual point of contact for our international team. Seamlessly coordinate schedules with internal staff, clients, opposing counsel, and court personnel in both English and Spanish.</li>\n<li><span style=\"font-weight: bold\">Reporting &amp; Case Tracking:</span> Utilize Excel, Google Sheets, and legal management tools to generate comprehensive case status reports and administrative summaries for leadership.</li>\n<li><span style=\"font-weight: bold\">Proactive Problem Solving:</span> Actively triage conflicting schedules and last-minute court continuances, smoothly resolving overlapping commitments before they become issues.</li>\n<li><span style=\"font-weight: bold\">Documentation &amp; Correspondence:</span> Maintain detailed records of scheduling changes, draft professional legal correspondence, and ensure case files are organized and easily accessible.</li>\n<li><span style=\"font-weight: bold\">Absolute Discretion:</span> Maintain strict confidentiality regarding sensitive client data and ongoing international litigation strategies.</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 18pt\">Experience and Qualifications</span></p>\n<ul>\n<li><span style=\"font-weight: bold\">Education:</span> Bachelor’s degree or an Associate’s degree in Law, Legal Studies, or a Paralegal Certificate is highly preferred.</li>\n<li><span style=\"font-weight: bold\">Language:</span> True bilingual fluency (written and spoken) in both English and Spanish is required.</li>\n<li><span style=\"font-weight: bold\">Experience:</span> Minimum of 2–3 years of experience as a Legal Assistant, Legal Executive Assistant, or Litigation Coordinator in a fast-paced law firm environment.</li>\n<li><span style=\"font-weight: bold\">Team Support:</span> Proven experience supporting a multi-attorney team (ideally 4+ attorneys) and successfully managing competing demands.</li>\n<li><span style=\"font-weight: bold\">Legal Foundational Knowledge:</span> Solid understanding of litigation workflows, legal terminology, and how court timelines operate.</li>\n<li><span style=\"font-weight: bold\">Technical Proficiency:</span> Proficient in Google Workspace (Gmail, Google Calendar) and Microsoft Office (Word, Excel). Experience with legal practice management software is a strong plus.</li>\n</ul>",
    "compensation": null,
    "departmentId": "18567",
    "locationType": "0",
    "seekPromoted": false,
    "jobCategoryId": null,
    "jobOpeningName": "Litigation Coordinator & Executive Assistant",
    "departmentLabel": "Litigation",
    "jobOpeningStatus": "Open",
    "minimumExperience": "Experienced",
    "jobOpeningShareUrl": "https://legalmanagementgroup.bamboohr.com/careers/387",
    "employmentStatusLabel": "Contractor"
  }
}