Office Manager

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    "jobTitle": "Office Manager",
    "location": "Hauppauge Hub - Hauppauge, NY 11788",
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    "description": "<p><span style=\"display:block; font-size:14px\"><span style=\"font-family:Arial,Helvetica,sans-serif\"><strong>This position is required to be in the office 5 days a week.</strong></span></span></p>\n\n<p>&nbsp;</p>\n\n<p><span style=\"font-family:Arial,Helvetica,sans-serif\"><strong>Job Summary</strong>:</span></p>\n\n<p><span style=\"font-family:Arial,Helvetica,sans-serif\">Under the supervision of the Supervisor of Administrative Supports, the Office Manager is responsible for the day-to-day hub site operations at assigned location(s).</span></p>\n\n<p>&nbsp;</p>\n\n<p><span style=\"font-family:Arial,Helvetica,sans-serif\"><strong>Essential Duties and Responsibilities</strong>:</span></p>\n\n<ul>\n\t<li>\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif\">Responsible for reinforcing all hub site safety protocols as per agency policy and procedure. </span></p>\n\t</li>\n\t<li>\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif\">Welcoming staff and visitors, directing them to the appropriate workstation or conference </span><span style=\"font-family:Arial,Helvetica,sans-serif\">room. </span></p>\n\t</li>\n\t<li>\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif\">Responsible for any site issues during business hours, including heating/cooling, leaks, </span><span style=\"font-family:Arial,Helvetica,sans-serif\">door/lock, and plumbing issues. </span></p>\n\t</li>\n\t<li>\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif\">Assist in keeping Hub clean by wiping desks and keeping sanitizing stations stocked.</span></p>\n\t</li>\n\t<li>\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif\">Cleaning and maintaining the conference room, desk stations and kitchen including the </span><span style=\"font-family:Arial,Helvetica,sans-serif\">refrigerator, if applicable. </span></p>\n\t</li>\n\t<li>\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif\">Restocking bathroom (where) applicable and general office supplies.</span></p>\n\t</li>\n\t<li>\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif\">Assist and coordinate as needed, the scheduling and preparations for meetings or ACANY </span><span style=\"font-family:Arial,Helvetica,sans-serif\">events.</span></p>\n\t</li>\n\t<li>\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif\">Conduct reception activities, including answering phones and directing calls.</span></p>\n\t</li>\n\t<li>\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif\">Provide clerical support to the Hub operations, including preparing mail, retrieving mail/packages, scanning documentation, writing, and responding to emails, and preparing written summaries of data when needed.</span></p>\n\t</li>\n\t<li>\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif\">Utilize Stamps.com to create stamps, certified mail, and priority mail. </span></p>\n\t</li>\n\t<li>\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif\">Track all incoming and outgoing mail and shipments. </span></p>\n\t</li>\n\t<li>\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif\">Type letters, reports, documents, and other materials; assist in maintaining databases.</span></p>\n\t</li>\n\t<li>\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif\">Maintain office supplies and equipment by ordering from Staples.com. </span></p>\n\t</li>\n\t<li>\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif\">Keep active inventory of Hub equipment and supplies.</span></p>\n\t</li>\n\t<li>\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif\">Coordinates pickup/delivery of office equipment and packages.</span></p>\n\t</li>\n\t<li>\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif\">Maintains the printers/copiers, making sure printers are filled with paper and are functioning properly. </span></p>\n\t</li>\n\t<li>\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif\">Manage the shredding bins. </span></p>\n\t</li>\n\t<li>\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif\">Receives returns of employees&rsquo; technology equipment and facilitate the shipping of items to the Information Technology (IT) Department. </span></p>\n\t</li>\n\t<li>\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif\">Assist employees in receiving technology from the Hub location. </span></p>\n\t</li>\n\t<li>\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif\">Act as a liaison to other support department to troubleshoot concerns at the hub site (Ex. </span><span style=\"font-family:Arial,Helvetica,sans-serif\">Works with IT to troubleshoot internet issues for the Hub location).</span></p>\n\t</li>\n\t<li>\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif\">Participate in agency wide groups and meetings as required.</span></p>\n\t</li>\n\t<li>\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif\">Attend department/team meetings, trainings, supervisions, etc. as scheduled and in accordance with agency practice and policy.</span></p>\n\t</li>\n\t<li>\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif\">Maintain confidentiality.</span></p>\n\t</li>\n\t<li>\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif\">Perform other duties as assigned.</span></p>\n\t</li>\n\t<li>\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"background-color:#ffffff\">Must possess a valid Driver&rsquo;s License from New York, or a contiguous state (i.e., Connecticut, New Jersey, Pennsylvania, and Vermont) <strong>OR </strong>Must have the ability to take ample public transportation to attend meetings in person in the community and in the office as needed.</span></span></p>\n\t</li>\n</ul>\n",
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