Administrative Assistant to the Southeast Regional Director

About the Working Families Party The Working Families Party (WFP) is the progressive party for the multiracial working class, fighting for a nation that works for the many, not the few. We recruit, train, and support transformational candidates up and down the ballot — and run them to win. We believe that no matter where we come from or what our color, most of us want the same things. We want to earn enough to thrive, not just survive, and leave a better future for our kids. We want healthy food and clean water, safe neighborhoods and a safe world. We want to be free. The Working Families Party is regular people coming together across our differences to make a better future for us all. We’re a multiracial party that fights for workers over bosses and people over the powerful. We want an America which realizes the promise – unrealized in our history – of freedom and equality for all. The Working Families Party is a progressive political organization dedicated to advocating for policies that support working families. We are seeking a highly organized and proactive Administrative and Program Assistant to support our Southeast Regional Director.Role Overview: The Administrative and Program Assistant will provide comprehensive support to the Southeast Regional Director, demonstrating exceptional organizational and project management skills, discretion, and professionalism. This role involves managing calendars, scheduling meetings, preparing materials, managing logistics and supporting the execution of the Bet on Us program. This role is part-time 10-15 hours per week. Applicants must be currently authorized to work for any employer in the U.S. We are unable to sponsor, or take over sponsorship of, employment visas at this time. Diversity, Equity, and Inclusion Working Families Party is an equal opportunity employer with a commitment to economic and social justice. Women, people of color, LGBTQ people, people with disabilities, and members of other historically disenfranchised populations are strongly encouraged to apply. Any applicant who requires an accommodation in order to apply for or perform the essential functions of the job should contact us at [email protected] with the subject line "Application Accommodation" to request such an accommodation. ESSENTIAL DUTIES AND RESPONSIBILITIES Administrative & Scheduling Support Maintain and manage the Southeast Regional Director’s calendar, including scheduling and confirming appointments. Work with the SE Regional Director and SE Deputy Director to build a comprehensive list of allies, practitioners, and previous WFP partners across the Southeast. Work with the SE Regional Director and SE Deputy Director to schedule candidate interviews for GA WFP candidates as needed. Work with the Regional Director to tier and schedule 1:1 meetings with partners, elected officials, organizers, and donors. Coordinate and confirm meeting logistics for the RD, including multi-stakeholder meetings, and cross-team collaborations. Follow up after meetings to align scheduling for next steps with partners, practitioners, and funders. Manage scheduling for candidate meetings in North Carolina, Tennessee, Mississippi and Georgia as needed. Coordinate logistics for trips to expansion states. Project Coordination & Strategic Engagement Work with partners to identify potential training dates and support calendar planning for Southeast programs. Support project management for major initiatives, including tracking progress, ensuring deadlines are met, and maintaining clear communication across teams. Training & Program Support Assist in planning logistics for the Bet on Us training program, including outreach, scheduling, materials preparation, communications coordination, and follow-up. Support execution of Bet on Us information sessions and training opportunities. Coordinate logistics for joint training with internal staff and external partners. Meeting & Event Preparation Handle logistics for events, trainings, roundtables, and strategic convenings across the Southeast. Coordinate logistics for meetings involving multiple staff members and external partners. Communications & Correspondence Manage correspondence, triage incoming emails, and respond or escalate as appropriate. Demonstrate sound judgment, discretion, and professionalism in handling sensitive information. Compliance and Administrative Support Handle clerical duties related to compliance and other administrative tasks. Responsible for taking meeting minutes and notes and following up with participants to provide next steps and meeting notes. Assist with miscellaneous administrative duties as required. SKILLS AND QUALIFICATIONS Proven experience in an administrative or assistant role, preferably in a political or nonprofit setting. Strong organizational and project management skills. Excellent written and verbal communication abilities. Ability to handle sensitive information with discretion and professionalism. Strong problem-solving skills and the ability to work independently. Flexibility and adaptability to handle a dynamic work environment. Strong competency with Google Suite, particularly Google Sheets. Competency with general office technology and equipment such as computers, phones, photocopiers, scanners, and e-filing systems. Ability to occasionally move boxes and printed materials weighing up to 20 pounds. Experience on electoral or issue campaigns preferred, but not requiredFamiliarity with campaign technology such as Mobilize, EveryAction, NGPVAN, Action Network, ActBlue preferred. Ability to work and communicate effectively with a variety of staff, vendors, allies, and WFP members. Demonstrated experience working without direct day to day supervision and working independently to meet inflexible deadlines set by state and federal law. Extreme organization skills and detail orientation. Deeply ingrained habit of always double checking work. Patience and empathy when coordinating with colleagues on high stress political campaigns. Some tolerance for change and uncertainty during election and legislative seasonsStrong project management skills preferred. Willingness to travel occasionally for program and logistical support. Demonstrated commitment to the communities Working Families represents. COMPENSATION This is a part-time contract position at an hourly rate of $26-$30 per hour. This position ends on May 8, 2026. LOCATION AND TRAVEL This is a hybrid role that requires you to work in person in Atlanta, Georgia at WFPs local office and/or various locations for meetings and events around the Southeast region. UNION AFFILIATION WFP is a unionized workplace. This is a short term temporary role that is not eligible for inclusion in WFP’s staff bargaining unit. WFP's union employees are represented by the New York Metropolitan Area Joint Board, Workers United union.

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      "text": "ESSENTIAL DUTIES AND RESPONSIBILITIES",
      "content": "\n<li><strong>Administrative &amp; Scheduling Support</strong></li>\n<li>Maintain and manage the Southeast Regional Director’s calendar, including scheduling and confirming appointments.</li>\n<li>Work with the SE Regional Director and SE Deputy Director to build a comprehensive list of allies, practitioners, and previous WFP partners across the Southeast.</li>\n<li>Work with the SE Regional Director and SE Deputy Director to schedule candidate interviews for GA WFP candidates as needed.</li>\n<li>Work with the Regional Director to tier and schedule 1:1 meetings with partners, elected officials, organizers, and donors.</li>\n<li>Coordinate and confirm meeting logistics for the RD, including multi-stakeholder meetings, and cross-team collaborations.</li>\n<li>Follow up after meetings to align scheduling for next steps with partners, practitioners, and funders.</li>\n<li>Manage scheduling for candidate meetings in North Carolina, Tennessee, Mississippi and Georgia as needed.</li>\n<li>Coordinate logistics for trips to expansion states.</li>\n\n<div>&nbsp;</div>\n\n<li><strong>Project Coordination &amp; Strategic Engagement</strong></li>\n<li>Work with partners to identify potential training dates and support calendar planning for Southeast programs.</li>\n<li>Support project management for major initiatives, including tracking progress, ensuring deadlines are met, and maintaining clear communication across teams.</li>\n\n<div>&nbsp;</div>\n\n<li><strong>Training &amp; Program Support</strong></li>\n<li>Assist in planning logistics for the Bet on Us training program, including outreach, scheduling, materials preparation, communications coordination, and follow-up.</li>\n<li>Support execution of Bet on Us information sessions and training opportunities.</li>\n<li>Coordinate logistics for joint training with internal staff and external partners.</li>\n\n<div>&nbsp;</div>\n\n<li><strong>Meeting &amp; Event Preparation</strong></li>\n<li>Handle logistics for events, trainings, roundtables, and strategic convenings across the Southeast.</li>\n<li>Coordinate logistics for meetings involving multiple staff members and external partners.</li>\n\n<div>&nbsp;</div>\n\n<li><strong>Communications &amp; Correspondence</strong></li>\n<li>Manage correspondence, triage incoming emails, and respond or escalate as appropriate.</li>\n<li>Demonstrate sound judgment, discretion, and professionalism in handling sensitive information.</li>\n\n<div>&nbsp;</div>\n\n<li><strong>Compliance and Administrative Support</strong></li>\n<li>Handle clerical duties related to compliance and other administrative tasks.</li>\n<li>Responsible for taking meeting minutes and notes and following up with participants to provide next steps and meeting notes.</li>\n<li>Assist with miscellaneous administrative duties as required.</li>\n"
    },
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      "text": "SKILLS AND QUALIFICATIONS",
      "content": "\n<li>Proven experience in an administrative or assistant role, preferably in a political or nonprofit setting.</li>\n<li>Strong organizational and project management skills.</li>\n<li>Excellent written and verbal communication abilities.</li>\n<li>Ability to handle sensitive information with discretion and professionalism.</li>\n<li>Strong problem-solving skills and the ability to work independently.</li>\n<li>Flexibility and adaptability to handle a dynamic work environment.</li>\n<li>Strong competency with Google Suite, particularly Google Sheets.</li>\n<li>Competency with general office technology and equipment such as computers, phones, photocopiers, scanners, and e-filing systems.</li>\n<li>Ability to occasionally move boxes and printed materials weighing up to 20 pounds.</li>\n<li>Experience on electoral or issue campaigns preferred, but not requiredFamiliarity with campaign technology such as Mobilize, EveryAction, NGPVAN, Action Network, ActBlue preferred.</li>\n<li>Ability to work and communicate effectively with a variety of staff, vendors, allies, and WFP members.</li>\n<li>Demonstrated experience working without direct day to day supervision and working independently to meet inflexible deadlines set by state and federal law.</li>\n<li>Extreme organization skills and detail orientation.</li>\n<li>Deeply ingrained habit of always double checking work.</li>\n<li>Patience and empathy when coordinating with colleagues on high stress political campaigns.</li>\n<li>Some tolerance for change and uncertainty during election and legislative seasonsStrong project management skills preferred.</li>\n<li>Willingness to travel occasionally for program and logistical support.</li>\n<li>Demonstrated commitment to the communities Working Families represents.</li>\n"
    },
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      "text": "COMPENSATION",
      "content": "\n<li>This is a part-time contract position at an hourly rate of $26-$30 per hour.</li>\n<li>This position ends on May 8, 2026.</li>\n"
    },
    {
      "text": "LOCATION AND TRAVEL",
      "content": "\n<li>This is a hybrid role that requires you to work in person in Atlanta, Georgia at WFPs local office and/or various locations for meetings and events around the Southeast region.</li>\n"
    },
    {
      "text": "UNION AFFILIATION",
      "content": "\n<li>WFP is a unionized workplace. This is a short term temporary role that is not eligible for inclusion in WFP’s staff bargaining unit. WFP's union employees are represented by the New York Metropolitan Area Joint Board, Workers United union.</li>\n"
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