Administrative Assistant

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    "ExternalDescriptionStr": "<p style=\"text-align: center;\"><span style=\"font-family: Calibri, sans-serif;\"><strong>Administrative Assistant</strong></span></p><p style=\"background-color: white;\">&nbsp;</p><p style=\"background-color: white; line-height: normal; margin-bottom: 0in;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Provides administrative and coordination support across environmental compliance and planning programs, including `NEPA`, wastewater/`NPDES`, hazardous waste/`RCRA`, pollution prevention (`P2`), hazardous building materials (asbestos, `PCB`, lead), radon, wetlands, biological permitting, and cultural resources. Maintains accurate records, supports controlled document distribution, coordinates meetings and field logistics, and keeps program data organized to meet Government timelines and audit readiness.</span></p><p style=\"background-color: white; line-height: normal; margin-bottom: 0in;\">&nbsp;</p><p style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\"><strong>Compensation &amp; Benefits:</strong></span></p><p style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Estimated Starting Salary Range for <strong>Administrative Assistant: Pay</strong>: Pay commensurate with experience.</span></p><p style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided.<span>&nbsp; </span>Benefits are subject to change with or without notice.</span></p><p style=\"background-color: white; line-height: normal; margin-bottom: 0in;\"><span style=\"color: black; font-family: Calibri, sans-serif;\"><strong>Administrative Assistant Responsibilities Include:</strong><span><strong>&nbsp;</strong></span></span></p><ul style=\"list-style-type: disc;\"><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Provide day-to-day administrative support to Environmental Program Managers and technical staff across multiple environmental media and compliance areas.<span>&nbsp;</span></span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Manage document control for draft/final deliverables, including version tracking, naming conventions, routing for internal review, and controlled distribution per Government direction (no posting/distribution without prior consent).<span>&nbsp;</span></span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Prepare, format, and quality-check routine correspondence, reports, plans, meeting materials, and deliverable packages (spelling, layout, table of contents, figure lists, pagination, and attachments).<span>&nbsp;</span></span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Coordinate meetings, including scheduling, room reservations, visitor access coordination (as applicable), agenda preparation, attendance rosters, meeting minutes, and action item tracking.<span>&nbsp;</span></span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Support `NEPA’ public involvement logistics as directed, including coordinating public meeting details and tracking distribution requirements (e.g., local libraries/newspapers/media coordination after Government approval).<span>&nbsp; &nbsp; &nbsp;</span></span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Upload approved documents to the Government-designated intranet location as directed and maintain internal trackers of posting status and distribution lists.<span>&nbsp;</span></span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Maintain program files and repositories (electronic and hard copy), including permits, inspection records, sampling documentation, chain-of-custody forms, lab reports, photos, stakeholder coordination records, and operating record support files.<span>&nbsp;</span></span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Track recurring compliance deadlines and deliverables (e.g., inspection schedules, sampling events, quarterly/annual reports, permit actions, training dates) and provide reminders to program leads.<span>&nbsp;</span></span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Enter data and maintain trackers for program metrics and compliance reporting, including support for web-based reporting portals as assigned (e.g., `NetDMR` data entry support under direction/review of technical staff).<span>&nbsp; &nbsp; &nbsp;</span></span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Support purchasing and logistics coordination, including requesting office supplies, coordinating shipping/courier needs for document distribution, and tracking receipt of lab reports and other incoming records.<span>&nbsp; &nbsp; &nbsp;</span></span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Support training administration, including maintaining training rosters, tracking completion, scheduling sessions, and filing certificates/sign-in sheets.<span>&nbsp;</span></span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Support audit readiness by maintaining inspection/audit binders and responding to requests for historical records, sampling results, and documentation packages.</span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Performs other job-related duties as assigned</span></li></ul><p style=\"background-color: white; line-height: normal; margin-bottom: 0in;\">&nbsp;</p><p style=\"background-color: white; line-height: normal; margin-bottom: 0in;\"><span style=\"color: black; font-family: Calibri, sans-serif;\"><strong>Administrative Assistant Experience, Education, Skills, Abilities requested:</strong><span><strong>&nbsp;</strong></span></span></p><ul style=\"list-style-type: disc;\"><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">High school diploma or GED required, Associate degree preferred.<span>&nbsp;</span></span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">2+ years of administrative experience supporting technical, environmental, engineering, or compliance teams.<span>&nbsp;</span></span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Strong proficiency with common office software (word processing, spreadsheets, calendars, and PDF tools), including formatting and document packaging.<span>&nbsp;</span></span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Strong attention to detail and ability to manage multiple deadlines with minimal rework.<span>&nbsp;</span></span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Ability to handle sensitive information and follow Government document control and distribution requirements.<span>&nbsp;</span></span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Strong written and verbal communication skills.</span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Experience supporting Government environmental programs or regulatory documentation (`NEPA`, permitting, compliance reporting, or audits).<span>&nbsp;</span></span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Experience maintaining controlled document repositories and version control practices.<span>&nbsp;</span></span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Familiarity with environmental program terminology and recurring compliance deliverables (sampling events, inspection reports, permits, and training records).<span>&nbsp;</span></span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Experience supporting web portals and databases used for compliance reporting and program tracking (e.g., `NetDMR` or similar systems).</span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Must pass pre-employment qualifications of Cherokee Federal</span></li></ul><p style=\"background-color: white;\">&nbsp;</p><p style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\"><strong>Company Information:</strong></span></p><p style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\"><strong>Cherokee Strategic Solutions (CSS)</strong> is a part of Cherokee Federal – the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and <strong>serving</strong> the government’s mission with compassion and heart. To learn more about <strong>CSS</strong>, visit cherokee-federal.com.</span></p><p style=\"background-color: white;\">&nbsp;</p><p style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\"><strong>#CherokeeFederal #LI-PY1</strong></span></p><p style=\"background-color: white;\">&nbsp;</p><p style=\"background-color: white; text-align: center;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.</span></p><p style=\"background-color: white;\">&nbsp;</p><p style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\"><strong>Legal Disclaimer:&nbsp;</strong>All qualified applicants will receive consideration for employment without regard to protected veteran status, disability or any other status protected under applicable federal, state or local law. Many of our job openings require access to government buildings or military installations. Candidates must pass pre-employment qualifications of Cherokee Federal.</span></p><p style=\"background-color: white;\">&nbsp;</p>",
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