Program Manager – Performance and Budget

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    "ExternalDescriptionStr": "<p><strong><u>Salary range: $60,000-$73,000</u></strong></p><p><strong><u>Position open until filled&nbsp;</u></strong></p><p><span><strong>General Description and Classification Standards:</strong></span></p><p style=\"margin-left: 0in; text-indent: 0in;\"><span style=\"font-size: 11pt;\">The <strong>Program Manager of Performance and Budget&nbsp;</strong>is a pivotal role that will drive the successful execution and oversight of key cross-functional projects and programs focused on financial planning, resource allocation and measuring organizational performance. This team member will be instrumental in ensuring our financial and operational strategies are aligned and executed with excellence, maximizing our organizational impact. The ideal candidate will possess a deep understanding of performance metrics, program management best practices, and budgeting cycles, with a proven ability to translate complex data into actionable insights and strategic recommendations for executive leadership.<strong>&nbsp;</strong></span></p><p style=\"margin-left: 0in; text-indent: 0in;\"><span><strong>Supervision Received:</strong></span></p><p style=\"margin: 12pt 0in 0.0001pt; text-indent: 0in;\"><span style=\"font-size: 11pt;\">Reports to the Executive Director and/or Deputy Director. The direction received is general and focuses on end results and is typically collaborative in nature.&nbsp;</span></p><p style=\"margin-top: 12pt;\"><span><strong>Essential Duties and Responsibilities:</strong></span></p><p><i><span style=\"font-size: 9pt;\">These are typical responsibilities for this position and should not be construed as exclusive or all inclusive.</span></i></p><ul style=\"list-style-type: disc; padding-left: 9.6px;\"><li><span style=\"font-size: 11pt;\">Performs process analysis and re-engineering to recommend strategies to improve efficiency, lower costs, and improve the quality of service delivery.</span></li><li><span style=\"font-size: 11pt;\">Facilitate the design and implementation of new/improved process models and organizational structures.</span></li><li><span style=\"font-size: 11pt;\">Manages and leads process teams to achieve desired results. Assist in the development of new process capabilities.</span></li><li><span style=\"font-size: 11pt;\">Conduct operational assessments, audits, and performance evaluations.</span></li><li><span style=\"font-size: 11pt;\">Perform project management, analyses of analytics and other data-driven reviews, and measure changes to ensure milestones are met and deliverables are achieved.</span></li><li><span style=\"font-size: 11pt;\">Lead the planning, execution, and closing of high-priority programs and projects within the Performance and Budget portfolio, such as short and long-range financial planning initiatives, monitoring the budget of city-wide high-profile projects, and enterprise-wide mapping and performance dashboard development.</span></li><li><span style=\"font-size: 11pt;\">Define program scope, objectives, governance, resource needs, and success metrics in collaboration with stakeholders and executive sponsors.</span></li><li><span style=\"font-size: 11pt;\">Develop and maintain comprehensive program documentation, including detailed project plans, risk registers, decision logs, and status reports.</span></li><li><span style=\"font-size: 11pt;\">Ensure programs are delivered on time, within budget, and meet established quality standards and strategic objectives.</span></li></ul><p><span><strong>Budget and Performance Integration:</strong>&nbsp;</span></p><ul style=\"list-style-type: disc; padding-left: 12px;\"><li><span style=\"font-size: 11pt;\">Design and implement mechanisms to link program expenditures directly to strategic organization outcomes and key performance indicators.</span></li><li><span style=\"font-size: 11pt;\">Serve as a liaison between the financial planning and performance measurement functions, ensuring seamless integration and data consistency across both domains.</span></li><li><span style=\"font-size: 11pt;\">Facilitate executive-level reviews of program budgets, performance forecasts, and variance analyses, providing clear and concise commentary on financial health and program efficacy.</span></li></ul><p><span><strong>Technology &amp; Digital Transformation:</strong>&nbsp;</span></p><ul style=\"list-style-type: disc; padding-left: 12px;\"><li><span style=\"font-size: 11pt;\">Identify and integrate smart city solutions, data-driven tools, and emerging technologies to improve program/project efficiency.</span></li></ul><p><span><strong>Stakeholder Engagement &amp; Communication:</strong>&nbsp;</span></p><ul style=\"list-style-type: disc; padding-left: 12px;\"><li><span>Manage communication and collaboration with a diverse set of stakeholders, including Finance, Operations, and Technology.</span></li><li><span>Prepare compelling, data-driven presentation for the Executive Director to inform leadership of critical resource needs, project updates, and program management decisions.</span></li><li><span>Proactively manage and escalate program risks and issues, developing contingency plans to minimize impact on schedule and budget.</span></li><li><span>Foster a culture of accountability, transparency, and data-driven decision-making across all managed programs and projects.</span></li></ul><p><span><strong>Performance Measurement &amp; Impact Analysis:</strong>&nbsp;</span></p><ul style=\"list-style-type: disc; padding-left: 12px;\"><li><span style=\"font-size: 11pt;\">Establish metrics to assess the effectiveness of programs/projects and report findings to office leadership.</span></li></ul><p><span><strong>Cross-Departmental Coordination:</strong>&nbsp;</span></p><ul style=\"list-style-type: disc; padding-left: 12px;\"><li><span style=\"font-size: 11pt;\">Work closely with government agencies to streamline processes, reduce redundancies, and improve service delivery.</span></li></ul><p style=\"margin-left: 0in; text-indent: 0in;\"><span><strong>Team Contribution:</strong></span></p><ul style=\"list-style-type: disc; padding-left: 12px;\"><li><span style=\"font-size: 11pt;\">Mentor and guide project managers and contributors within the broader team on best practices for program execution and data analysis.</span></li><li><span style=\"font-size: 11pt;\">Contribute to the continuous improvement of the Performance and Budget team’s tools, templates, and methodologies.</span></li></ul><p><span><strong>Other Duties:</strong></span></p><ul style=\"list-style-type: disc; padding-left: 12px;\"><li><span style=\"font-size: 11pt;\">Perform other duties as assigned.</span></li></ul><p style=\"margin: 12pt 0in 0.0001pt; text-align: justify; text-indent: 0in;\"><i><span style=\"font-size: 9pt;\">The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. COA may change the specific job duties with or without prior notice based on the needs of the organization.</span></i></p><p style=\"margin-top: 12pt;\"><span><strong>Knowledge, Skills, and Abilities:</strong></span></p><p style=\"margin-left: 0in; text-align: justify; text-indent: 0in;\"><i><span style=\"font-size: 9pt;\">This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully, it is not an exhaustive list.</span></i></p><p><span style=\"font-family: &quot;Times New Roman&quot;, serif;\"><strong>Technical &amp; Analytical Skills:</strong>&nbsp;</span></p><ul style=\"list-style-type: disc; padding-left: 12px;\"><li><span style=\"font-family: &quot;Times New Roman&quot;, serif;\"><span style=\"font-size: 11pt;\">Demonstrated expertise in managing financial forecasting and enterprise performance management initiatives.</span></span></li><li><span style=\"font-family: &quot;Times New Roman&quot;, serif;\"><span style=\"font-size: 11pt;\">Proven track record of leading complex, cross-functional programs from initiation to closure, leveraging structured methodologies.</span></span></li><li><span style=\"font-family: &quot;Times New Roman&quot;, serif;\"><span style=\"font-size: 11pt;\">Exceptional quantitative and qualitative analytical skills, with an ability to synthesize large data sets, identify trends, and draw strategic conclusions.</span></span></li><li><span style=\"font-family: &quot;Times New Roman&quot;, serif;\"><span style=\"font-size: 11pt;\">Advanced proficiency in Microsoft Excel (financial modeling, pivot tables, etc.) and PowerPoint.</span></span></li><li><span style=\"font-family: &quot;Times New Roman&quot;, serif;\"><span style=\"font-size: 11pt;\">Knowledge of smart city technologies, digital governance tools, and open data platforms</span></span></li><li><span style=\"font-family: &quot;Times New Roman&quot;, serif;\"><span style=\"font-size: 11pt;\">Experience with project management tools and methodologies (Agile, Lean, Design Thinking).</span></span></li><li><span style=\"font-family: &quot;Times New Roman&quot;, serif;\"><span style=\"font-size: 11pt;\">Strong data analysis abilities for performance tracking and decision-making.</span></span></li></ul><p><span style=\"font-family: &quot;Times New Roman&quot;, serif;\"><strong>Soft Skills:</strong>&nbsp;</span></p><ul style=\"list-style-type: disc; padding-left: 12px;\"><li><span style=\"font-family: &quot;Times New Roman&quot;, serif;\"><span style=\"font-size: 11pt;\">Visionary thinking &amp; problem-solving abilities</span></span></li><li><span style=\"font-family: &quot;Times New Roman&quot;, serif;\"><span style=\"font-size: 11pt;\">The ability to understand the “big picture” and align program activities with long-term organizational strategy.</span></span></li><li><span style=\"font-family: &quot;Times New Roman&quot;, serif;\"><span style=\"font-size: 11pt;\">Effective stakeholder communication &amp; leadership skills.</span></span></li><li><span style=\"font-family: &quot;Times New Roman&quot;, serif;\"><span style=\"font-size: 11pt;\">Collaboration &amp; relationship-building across sectors.</span></span></li><li><span style=\"font-family: &quot;Times New Roman&quot;, serif;\"><span style=\"font-size: 11pt;\">A self-starter who anticipates needs, tackles challenges head-on, and maintains effectiveness under pressure.</span></span></li><li><span style=\"font-family: &quot;Times New Roman&quot;, serif;\"><span style=\"font-size: 11pt;\">Meticulous attention to detail with the ability to manage multiple priorities and deadlines simultaneously in a fast-paced environment.</span></span></li><li><span style=\"font-family: &quot;Times New Roman&quot;, serif;\"><span style=\"font-size: 11pt;\">Ability to integrate seamlessly into a team.</span></span></li><li><span style=\"font-family: &quot;Times New Roman&quot;, serif;\"><span style=\"font-size: 11pt;\">Ability to navigate bureaucratic structures while driving meaningful change</span></span></li></ul><p style=\"margin: 12pt 0in 0.0001pt; text-indent: 0in;\"><span><strong>Work Environment:</strong></span></p><ul style=\"list-style-type: disc; padding-left: 18px;\"><li><p style=\"vertical-align: baseline;\"><span style=\"color: rgb(27, 28, 29); font-family: Calibri, sans-serif;\"><span style=\"font-size: 11pt;\">Work is primarily performed in a standard office environment (in person).</span></span></p></li><li><p style=\"vertical-align: baseline;\"><span style=\"color: rgb(27, 28, 29); font-family: Calibri, sans-serif;\"><span style=\"font-size: 11pt;\">May require occasional evening and weekend work to attend meetings or events.</span></span></p></li><li><p style=\"vertical-align: baseline;\"><span style=\"color: rgb(27, 28, 29); font-family: Calibri, sans-serif;\"><span style=\"font-size: 11pt;\">May involve local travel to various city departments or event locations.</span></span></p></li></ul><p style=\"margin: 12pt 0in 0in; vertical-align: baseline;\"><span style=\"font-family: Calibri, sans-serif;\"><strong>Lifting Requirements:&nbsp;</strong></span></p><p style=\"margin-left: 0in; text-indent: 0in;\"><span style=\"font-size: 11pt;\"><u>Sedentary work</u>: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.</span></p><p style=\"margin: 12pt 0in 0.0001pt; text-align: justify; text-indent: 0in;\"><i><span style=\"font-size: 8pt;\">It is the policy of the City of Atlanta (“COA”) that qualified individuals with disabilities are not discriminated against because of their disabilities regarding job application procedures, hiring, and other terms and conditions of employment. It is further the policy of the COA to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process. The COA is prepared to modify or adjust the job application process or the job or work environment to make reasonable accommodations to the known physical or mental limitations of the applicant or employee to enable the applicant or employee to be considered for the position he or she desires, to perform the essential functions of the position in question, or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation will impose an undue hardship. If reasonable accommodation is needed, please contact the Human Resources Director for your department.</span></i></p><p><span style=\"font-family: Calibri, sans-serif;\"><i><span style=\"font-size: 8pt;\">The City of Atlanta is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, color, religion, age, disability, sex, sexual orientation, ender identity, marital status, veteran’s status or national origin, or any other basis prohibited by federal, state, or local law.&nbsp;</span></i></span></p>",
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