Receptionist

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  "location": {
    "raw": "Jacksonville, FL, US",
    "city": "Jacksonville",
    "region": "FL",
    "country": "United States",
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    "url": "https://staffcareers-mcguirewoods.icims.com/jobs/6835/receptionist/job",
    "@type": "JobPosting",
    "title": "Receptionist",
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    "datePosted": "2024-06-06T08:31:12.296Z",
    "description": "<h2>Overview</h2>\n<p>McGuireWoods is seeking a professional, personable, and proactive Receptionist to serve as the first point of contact for clients and visitors at our Jacksonville office. This role requires strong administrative skills, excellent communication, and a commitment to delivering exceptional client service in a fast-paced, professional environment.</p>\n<p>McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.</p>\n<h2>Responsibilities</h2>\n<p><strong>General</strong></p>\n<ul>\n <li>Participates as part of a full team of conference services personnel for the firm. This includes attending meetings, training activities, and potentially, as a provider of content and/or updates to content to the department Portal page.</li>\n <li>Exhibits the firm’s core values of Excellence, Client Service, Integrity, Collegiality, Diversity and Inclusion, and Community.</li>\n</ul>\n<p><strong>Reception Duties</strong></p>\n<ul>\n <li>Serve as the first point of contact by welcoming and announcing all clients and visitors, ensuring adherence to security protocols, including managing visitor access lists.</li>\n <li>Support the Office Administrator with office initiatives and collaborate as needed to foster a positive office environment.</li>\n <li>Works as part of a collaborative receptionist team to manage and direct incoming calls for local and other firm offices.</li>\n <li>Manage conference room and visiting office reservations, including booking, confirming, adjusting, and maintaining the electronic reservation system; communicate updates and changes promptly.</li>\n <li>Provide hospitality services to visitors, including assisting with belongings, offering beverages, basic printing/copying support, and parking validation.</li>\n <li>Ensure all reception, conference room, and visiting attorney areas are maintained to firm standards and perform regular conference room refreshes throughout the day.</li>\n <li>Accurately process office expense reports using Chrome River.</li>\n <li>Maintains knowledge of emergency procedures and participates as part of the Building Evacuation Team.</li>\n <li>Assist with catering needs.</li>\n <li>Assists with special assignments as necessary including birthday/anniversary announcements, snack program upkeep, and maintenance, internal office events and celebrations (examples: pot luck, internal happy hours, summer associate events etc..)</li>\n <li>Performs additional duties as directed.</li>\n</ul>\n<h2>Qualifications</h2>\n<ul>\n <li>High school diploma or GED required</li>\n <li>Administrative experience in the legal, financial, or hospitality industries with event planning exposure.</li>\n <li>Familiarity with the Jacksonville business landscape and the unique administrative needs of Florida-based legal service practices.</li>\n <li>Collaborative team player who is proactive, self-motivated, and eager to take on additional responsibilities.</li>\n <li>Friendly, approachable, and adaptable with a positive attitude and willingness to learn.</li>\n <li>Ability to manage multiple priorities in a professional office setting.</li>\n <li>Excellent verbal and written communication skills.</li>\n <li>Flexibility to work overtime as needed.</li>\n <li>Willingness and desire to work with innovative technology platforms - our employees also have access to Harvey, a legal-specific AI tool that reduces time spent on routine tasks, allowing you to focus on more meaningful, high-impact work.</li>\n</ul>\n<p><strong>Have more questions? Connect with a recruiter directl</strong><strong>y. </strong>#LI-KB1</p>",
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          "postalCode": "32202-3661",
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    "validThrough": "2027-06-06T08:31:12.296Z",
    "employmentType": "FULL_TIME",
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