SBT Office Manager

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    "description": "<p><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\"><strong>POSITION SUMMARY</strong></span></span></p>\n\n<p>&nbsp;</p>\n\n<p style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">The Office Manager serves as the operational backbone of the School of Business and Technology. This role is responsible for overseeing daily administrative functions, supporting the Dean in executive tasks, managing departmental budgets, and ensuring a professional, welcoming environment for students, faculty, and corporate partners. The ideal candidate is a proactive problem-solver who can navigate the complexities of higher education administration while supporting the school&rsquo;s growth.</span></span></p>\n\n<p style=\"text-align:justify\"><br />\n<span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\"><strong>TASKS &amp; RESPONSIBILITIES</strong></span></span></p>\n\n<p style=\"text-align:justify\">&nbsp;</p>\n\n<p style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\"><strong>Administrative &amp; Executive Support</strong></span></span></p>\n\n<ul>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Manage the Dean&rsquo;s calendar, including scheduling meetings with faculty, university leadership, and external partners (e.g., PGIM, EAB, Moody Foundation).</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Coordinate departmental meetings, prepare agendas, and record minutes.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Serve as the primary point of contact for the SBT, screening calls and greeting visitors.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Assist in the preparation of reports, grant proposals, and accreditation documentation.</span></span></li>\n</ul>\n\n<p style=\"text-align:justify\">&nbsp;</p>\n\n<p style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\"><strong>Academic Operations &amp; Student Support</strong></span></span></p>\n\n<ul>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Provide administrative support for the MBA in Data and Business Analytics and undergraduate programs.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Assist in the processing of graduation applications and student retention tracking.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Coordinate logistics for departmental events, such as Professional Development Week, global immersion trips (e.g., Barbados), and guest speaker series.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Manage the hiring and onboarding paperwork for adjunct instructors and student workers.</span></span></li>\n</ul>\n\n<p style=\"text-align:justify\">&nbsp;</p>\n\n<p style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\"><strong>Financial &amp; Resource Management</strong></span></span></p>\n\n<ul>\n\t<li><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Monitor and track the SBT budget, including processing purchase orders, travel reimbursements, and faculty stipends.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Maintain office supplies inventory and manage equipment maintenance.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Assist in tracking grant expenditures and ensuring compliance with university financial policies.</span></span></li>\n</ul>\n\n<p style=\"text-align:justify\">&nbsp;</p>\n\n<p style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\"><strong>Communication &amp; Outreach</strong></span></span></p>\n\n<ul>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Update the SBT website and internal portals with current course schedules and news.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Draft and distribute departmental newsletters and announcements to students and faculty.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Liaise with other university departments (Registrar, Financial Aid, HR) to resolve administrative hurdles.</span></span></li>\n</ul>\n",
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    "qualifications": "<ul>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Bachelor&rsquo;s degree in business administration, Communications, or a related field.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">1 year of administrative or office management experience, preferably in a higher education or executive setting.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint) and experience with project management tools.</span></span></li>\n</ul>\n\n<p style=\"text-align:justify\">&nbsp;</p>\n\n<p style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\"><strong>KNOWLEDGE, SKILLS, &amp; ABILITIES</strong></span></span></p>\n\n<p style=\"text-align:justify\">&nbsp;</p>\n\n<ul>\n\t<li><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">HBCU Context: A commitment to the mission of Historically Black Colleges and Universities.</span></span></li>\n\t<li><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Discretion: Ability to handle sensitive and confidential information regarding faculty and students with the utmost professionalism.</span></span></li>\n\t<li><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Organization: Exceptional multi-tasking skills with the ability to prioritize tasks in a fast-paced, evolving environment.</span></span></li>\n\t<li><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Communication: Strong written and verbal communication skills for interacting with diverse stakeholders.</span></span></li>\n</ul>\n\n<p>&nbsp;</p>\n\n<p><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\"><strong>SUPERVISION </strong></span></span></p>\n\n<p>&nbsp;</p>\n\n<ul>\n\t<li><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">This position reports to the Dean of the School of Business and Technology</span></span></li>\n</ul>\n\n<p>&nbsp;</p>\n\n<p><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\"><strong>SALARY RANGE</strong></span></span></p>\n\n<p>&nbsp;</p>\n\n<ul>\n\t<li><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">$45,000 Annually, plus benefits!</span></span></li>\n</ul>\n\n<p>&nbsp;</p>\n\n<p><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\"><strong>POSITION STATUS</strong></span></span></p>\n\n<p style=\"margin-left:54px\">&nbsp;</p>\n\n<ul>\n\t<li><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Full-time; in-person.</span></span></li>\n</ul>\n\n<p>&nbsp;</p>\n\n<p><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\"><strong>SETTING</strong></span></span></p>\n\n<p>&nbsp;</p>\n\n<p style=\"text-align:justify\"><span style=\"display:block; font-size:16px\"><span style=\"font-family:Calibri,sans-serif\">Founded in 1875, Huston-Tillotson University is Austin&#39;s first institution of higher education. The University is an independent, liberal arts, church-related, historically black institution located on a 23-acre tree-lined campus near downtown Austin, Texas. The University is affiliated with United Methodist Church, the United Church of Christ, and the United Negro College Fund. Undergraduate, four-year degrees in business, education, the humanities, natural sciences, and social sciences are awarded. Huston-Tillotson University is multi-cultural, multi-ethnic, and multi-faith, and welcomes students of all ages, races, and religions. All faculty are engaged in a range of activities, their primary focus is teaching. The student-teacher ratio is 15 to one, which allows an environment of personalized attention to students.</span></span></p>\n",
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