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Port Operations Coordinator – Facilities & Equipment Services

43de0097 3534 41b6 A7ea Daf1b1aa0d37 19000101 000001 · Wilmington, DE, US, Wilmington, DE · Active · ADP Workforce Now Recruiting

Job facts

FieldValue
Company43de0097 3534 41b6 A7ea Daf1b1aa0d37 19000101 000001
TitlePort Operations Coordinator – Facilities & Equipment Services
Normalized title-
Department / team-
LocationWilmington, DE, United States
Work model-
Employment typeFull Time
Salary-
Statusactive
ATS providerADP Workforce Now Recruiting
Posted / first seen2026-05-13 / 2026-05-31
Changed / last seen2026-06-06 / 2026-06-06

Related slices

PageWhat it containsOpen
Company jobsActive postings from 43de0097 3534 41b6 A7ea Daf1b1aa0d37 19000101 000001.Open
Company breakdownsRole, location, ATS, and work model facets for this company.Open
ATS provider jobsActive postings observed through ADP Workforce Now Recruiting.Open
Provider filtered searchThe same provider as a filtered job collection.Open
City jobsActive postings in Wilmington.Open
Lifecycle eventsOpen, update, close, and reopen events for this posting.Open
Original postingCanonical source or apply URL captured from the ATS.Open

Linked records

Company43de0097 3534 41b6 A7ea Daf1b1aa0d37 19000101 000001
Source3ddd5947-7def-46a3-ad84-580a2e8bef7b
ATS providerADP Workforce Now Recruiting

Description

Job Title: Port Operations Coordinator – Facilities & Equipment Services General Administrative Support Manage scheduling, calendar coordination, and meeting logistics for the Facilities Director, Director Equipment and Cranes, and project managers. Organize and maintain digital and physical files, including contracts, RFQs, safety documentation, and maintenance records. Draft, edit, and distribute internal communications, reports, and correspondence. Procurement and Vendor Coordination Assist with the preparation and tracking of purchase orders, requisitions, and invoice processing. Coordinate with vendors for documentation submissions (e.g., COIs, W-9s, safety plans) and track expiration dates. Maintain a vendor contact database and assist in onboarding procedures. Project and Compliance Support Support capital project tracking by updating logs, timelines, and status reports. Maintain documentation to support ADA, OSHA, DHS, and Coast Guard compliance, including inspection records and audit logs. Assist with coordinating contractor access, badging, and safety orientation scheduling. Operations Monitor and report routine maintenance requests, track work orders, and ensure timely vendor response. Order and inventory office and facility supplies as needed. Help track preventive maintenance schedules and inspection due dates. Document and Data Management Assist in compiling data for reporting (e.g., monthly operations summaries, budget tracking, usage logs). Ensure records retention schedules are followed per port and state regulations. Maintain updated facility maps, utility layouts, and infrastructure documentation in coordination with the Facilities team. Communication and Customer Service Serve as a liaison between the Facilities, and Equipment departments and other internal departments, tenants, and port users. Respond to general inquiries via phone, email, or in-person and direct requests to the appropriate personnel. Technician Timekeeping Track and enter daily and weekly time records for Technicians across maintenance, repair, project work, and equipment. Ensure accuracy of labor entries for internal reporting, grant reimbursement, or contract compliance. Maintain a log of technician work assignments and assist in identifying labor allocation trends and staffing gaps. Qualifications High School Diploma or equivalent. Minimum 3-5 years of administrative experience to include supporting multiple people. Experience with Copilot, RPA, or other AI tools preferred. Must have strong interpersonal and communication skills with the ability to interact with people at all levels within the organization and all visitors, customers and vendors. Must be open to and flexible with performing a wide variety of tasks, changing priorities, and multi-tasking. Must have strong skills in the following: initiative, attention to detail, proofreading materials, establishing and juggling multiple priorities, and meeting deadlines. Must be able to work independently in a fast-paced environment with demonstrated ability to juggle multiple tasks and demands. Must have strong analytical ability to gather and summarize data for reports/projects, find and present solutions, and prioritize work. Must be proficient in Microsoft Office including Word, Excel, and PowerPoint. Must have a valid Driver’s License and reliable transportation. Must have or meet the qualifications for obtaining a TWIC card required.

Full job record

Job ID5d89c84ce82d04f68b05dccd80197d5caf922b68
Org ID4d478dfe-507a-4add-8110-bf1febd50fd0
Source ID3ddd5947-7def-46a3-ad84-580a2e8bef7b
Board ID3ddd5947-7def-46a3-ad84-580a2e8bef7b
Provideradp_workforcenow
Provider Job Key573951
TitlePort Operations Coordinator – Facilities & Equipment Services
Normalized Title—
Statusactive
Activeyes
Location TextWilmington, DE, US, Wilmington, DE
Department—
Team—
Employment Typefull_time
Workplace Type—
Remote Policy—
CountryUnited States
RegionDE
CityWilmington
Salary Raw—
Salary Min—
Salary Max—
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Source URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=43de0097-3534-41b6-a7ea-daf1b1aa0d37&ccId=19000101_000001&lang=en_US&type=JS&jobId=573951&jwId=9200908204844_1
Apply URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=43de0097-3534-41b6-a7ea-daf1b1aa0d37&ccId=19000101_000001&lang=en_US&type=JS&jobId=573951&jwId=9200908204844_1
First Seen At2026-05-31 18:28:11Z
Last Seen At2026-06-06 12:07:16Z
Last Checked At2026-06-06 12:07:16Z
Last Changed At2026-06-06 12:07:16Z
Inactive At—
Source Posted At2026-05-13 19:41:00Z
Source Updated At—
Raw Payload Uris3://job-postings-prod-raw-590183727216/raw/provider=adp_workforcenow/board=43de0097-3534-41b6-a7ea-daf1b1aa0d37|19000101_000001/date=2026-06-06/2026-06-06T12-07-14-607Z-ebead5c9424a2aaac7f6a83f396c4c5f21c4b5050fb60229c2bd6e0a2fdf43a3.json
Event Fields
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Extensions
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Native Structured
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    "requisitionDescription": "<div><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;' data-pasted=\"true\"><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'><em><strong>Job Title: Port Operations Coordinator &ndash; Facilities &amp; Equipment Services</strong></em></span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>General Administrative Support</span></p><ul style=\"margin-bottom:0in;margin-top:0in;\" type=\"disc\"><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:normal;font-size:16px;font-family: initial;\"><span style='font-size:15px;font-family:\"Arial\",sans-serif;'>Manage scheduling, calendar coordination, and meeting logistics for the Facilities Director, Director Equipment and Cranes, and project managers.</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:normal;font-size:16px;font-family: initial;\"><span style='font-size:15px;font-family:\"Arial\",sans-serif;'>Organize and maintain digital and physical files, including contracts, RFQs, safety documentation, and maintenance records.</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:normal;font-size:16px;font-family: initial;\"><span style='font-size:15px;font-family:\"Arial\",sans-serif;'>Draft, edit, and distribute internal communications, reports, and correspondence.</span></li></ul><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;line-height:normal;font-size:16px;font-family:\"Aptos\",sans-serif;'><br></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Procurement and Vendor Coordination</span></p><ul style=\"margin-bottom:0in;margin-top:0in;\" type=\"disc\"><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:normal;font-size:16px;font-family: initial;\"><span style='font-size:15px;font-family:\"Arial\",sans-serif;'>Assist with the preparation and tracking of purchase orders, requisitions, and invoice processing.</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:normal;font-size:16px;font-family: initial;\"><span style='font-size:15px;font-family:\"Arial\",sans-serif;'>Coordinate with vendors for documentation submissions (e.g., COIs, W-9s, safety plans) and track expiration dates.</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:normal;font-size:16px;font-family: initial;\"><span style='font-size:15px;font-family:\"Arial\",sans-serif;'>Maintain a vendor contact database and assist in onboarding procedures.</span></li></ul><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;line-height:normal;font-size:16px;font-family:\"Aptos\",sans-serif;'><br></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Project and Compliance Support</span></p><ul style=\"margin-bottom:0in;margin-top:0in;\" type=\"disc\"><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:115%;font-size:16px;font-family: initial;\"><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Support capital project tracking by updating logs, timelines, and status reports.</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:115%;font-size:16px;font-family: initial;\"><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Maintain documentation to support ADA, OSHA, DHS, and Coast Guard compliance, including inspection records and audit logs.</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:115%;font-size:16px;font-family: initial;\"><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Assist with coordinating contractor access, badging, and safety orientation scheduling.</span></li></ul><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><br></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Operations</span></p><ul style=\"margin-bottom:0in;margin-top:0in;\" type=\"disc\"><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:normal;font-size:16px;font-family: initial;\"><span style='font-size:15px;font-family:\"Arial\",sans-serif;'>Monitor and report routine maintenance requests, track work orders, and ensure timely vendor response.</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:normal;font-size:16px;font-family: initial;\"><span style='font-size:15px;font-family:\"Arial\",sans-serif;'>Order and inventory office and facility supplies as needed.</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:normal;font-size:16px;font-family: initial;\"><span style='font-size:15px;font-family:\"Arial\",sans-serif;'>Help track preventive maintenance schedules and inspection due dates.</span></li></ul><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><br></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Document and Data Management</span></p><ul style=\"margin-bottom:0in;margin-top:0in;\" type=\"disc\"><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:normal;font-size:16px;font-family: initial;\"><span style='font-size:15px;font-family:\"Arial\",sans-serif;'>Assist in compiling data for reporting (e.g., monthly operations summaries, budget tracking, usage logs).</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:normal;font-size:16px;font-family: initial;\"><span style='font-size:15px;font-family:\"Arial\",sans-serif;'>Ensure records retention schedules are followed per port and state regulations.</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:normal;font-size:16px;font-family: initial;\"><span style='font-size:15px;font-family:\"Arial\",sans-serif;'>Maintain updated facility maps, utility layouts, and infrastructure documentation in coordination with the Facilities team.</span></li></ul><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><br></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Communication and Customer Service</span></p><ul style=\"margin-bottom:0in;margin-top:0in;\" type=\"disc\"><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:normal;font-size:16px;font-family: initial;\"><span style='font-size:15px;font-family:\"Arial\",sans-serif;'>Serve as a liaison between the Facilities, and Equipment departments and other internal departments, tenants, and port users.</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:normal;font-size:16px;font-family: initial;\"><span style='font-size:15px;font-family:\"Arial\",sans-serif;'>Respond to general inquiries via phone, email, or in-person and direct requests to the appropriate personnel.</span></li></ul><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><br></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><span style='font-size:15px;line-height:115%;font-family:\"Arial\",sans-serif;'>Technician Timekeeping</span></p><ul style=\"margin-bottom:0in;margin-top:0in;\" type=\"disc\"><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:normal;font-size:16px;font-family: initial;\"><span style='font-size:15px;font-family:\"Arial\",sans-serif;'>Track and enter daily and weekly time records for Technicians across maintenance, repair, project work, and equipment.</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:normal;font-size:16px;font-family: initial;\"><span style='font-size:15px;font-family:\"Arial\",sans-serif;'>Ensure accuracy of labor entries for internal reporting, grant reimbursement, or contract compliance.</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:normal;font-size:16px;font-family: initial;\"><span style='font-size:15px;font-family:\"Arial\",sans-serif;'>Maintain a log of technician work assignments and assist in identifying labor allocation trends and staffing gaps.</span></li></ul><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><br></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><strong>Qualifications</strong></p><div style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><ul style=\"margin-bottom:0in;list-style-type: disc;\"><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family: initial;\"><span style='line-height:115%;font-family:\"Arial\",sans-serif;font-size:15px;'>High School Diploma or equivalent.</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family: initial;\"><span style='line-height:115%;font-family:\"Arial\",sans-serif;font-size:15px;'>Minimum 3-5 years of administrative experience to include supporting multiple people.</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family: initial;\"><span style='line-height:115%;font-family:\"Arial\",sans-serif;font-size:15px;'>Experience with Copilot, RPA, or other AI tools preferred.</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family: initial;\"><span style='line-height:115%;font-family:\"Arial\",sans-serif;font-size:15px;'>Must have strong interpersonal and communication skills with the ability to interact with people at all levels within the organization and all visitors, customers and vendors.&nbsp;</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family: initial;\"><span style='line-height:115%;font-family:\"Arial\",sans-serif;font-size:15px;'>Must be open to and flexible with performing a wide variety of tasks, changing priorities, and multi-tasking.</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family: initial;\"><span style='line-height:115%;font-family:\"Arial\",sans-serif;font-size:15px;'>Must have strong skills in the following: initiative, attention to detail, proofreading materials, establishing and juggling multiple priorities, and meeting deadlines.&nbsp;</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family: initial;\"><span style='line-height:115%;font-family:\"Arial\",sans-serif;font-size:15px;'>Must be able to work independently in a fast-paced environment with demonstrated ability to juggle multiple tasks and demands.</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family: initial;\"><span style='line-height:115%;font-family:\"Arial\",sans-serif;font-size:15px;'>Must have strong analytical ability to gather and summarize data for reports/projects, find and present solutions, and prioritize work.</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family: initial;\"><span style='line-height:115%;font-family:\"Arial\",sans-serif;font-size:15px;'>Must be proficient in Microsoft Office including Word, Excel, and PowerPoint.</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family: initial;\"><span style='line-height:115%;font-family:\"Arial\",sans-serif;font-size:15px;'>Must have a valid Driver&rsquo;s License and reliable transportation.</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family: initial;\"><span style='line-height:115%;font-family:\"Arial\",sans-serif;font-size:15px;'>Must have or meet the qualifications for obtaining a TWIC card required.</span></li></ul></div><p style='margin-top:6.0pt;margin-right:0in;margin-bottom:6.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Aptos\",sans-serif;'><br></p></div>\n",
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    "requisitionTitle": "Port Operations Coordinator – Facilities & Equipment Services",
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