Executive Assistant

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  "detail": {
    "url": "https://illuminationfoundation.applytojob.com/apply/jobs/details/JoxcaEZPOd?&",
    "heading": "Executive Assistant",
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    "description_html": "<p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><b><i>“Every person deserves compassion, dignity, and the safety of a place to call home.”</i></b></span></span></p><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><i>Homelessness is the largest social and public health crisis in California. Illumination Foundation (IF) is a growing non-profit organization dedicated towards disrupting the cycle of homelessness by providing targeted, interdisciplinary services in our recuperative care centers, emergency shelters, housing services and children's and family programs. IF currently has 13+ facilities with 22+ micro-communities scattered across Orange County, Los Angeles County and the Inland Empire.</i></span></span></p><p></p><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Role</strong></span></span></p><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">The Executive Assistant to the CEO provides high-level administrative, operational, and strategic support to the Chief Executive Officer. This role requires exceptional organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. <br> <br>The Executive Assistant plays a critical role in supporting executive leadership, coordinating Board and committee activities, managing communications, and ensuring the efficient operation of the CEO’s office. </span></span></p><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">The salary range offered is between <strong>$70,000 - $80,000</strong>, depending on experience. Schedule: Monday - Friday, 8:00AM - 4:30PM, with occasional evenings and weekends. </span></span></p><p></p><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Responsibilities<br><br>Executive Support</strong></span></span></p><ul><li><p>Manage and prioritize the CEO’s calendar, scheduling internal and external meetings, travel, and events. </p></li><li><p>Coordinate and prepare materials for meetings, presentations, speaking engagements, and strategic initiatives. </p></li><li><p>Draft, edit, and manage correspondence, reports, presentations, and communications on behalf of the CEO. </p></li><li><p>Serve as a trusted partner to the CEO by anticipating needs, tracking priorities, and ensuring timely follow-up on action items. </p></li><li><p>Handle confidential and sensitive information with the highest level of discretion and professionalism. </p></li><li>Support special projects and organizational initiatives as assigned. </li></ul><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Board of Directors & Committee Coordination</strong></span></span></p><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Coordinate Board and committee meetings, including scheduling, logistics, agendas, and meeting materials. </span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Prepare and distribute Board packets and supporting documentation. </span></span></li><li><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Record and maintain accurate meeting minutes and governance-related documentation. </span></span></p></li><li><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Track follow-up items, deadlines, and meeting action items. </span></span></p></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Work closely with Board members, committee leadership, and executive leadership team members to support organizational priorities. </span></span></li></ul><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Administrative & Operational Support</strong></span></span><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Support executive leadership meetings and organizational planning activities.</span></span></li><li><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Assist with event coordination, donor meetings, leadership retreats, and executive functions. </span></span></p></li><li><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Maintain organized electronic and physical filing systems. </span></span></p></li><li><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Manage expense reports, invoices, contracts, and other administrative processes. </span></span></p></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Help improve internal systems, workflows, and operational efficiencies. </span></span></li></ul><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">​​​​​​​</span></span><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Expectations</strong></span></span></p><ul><li><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">We uphold the values of <strong>Community, Action, Respect, and empowerment</strong> in all aspects of our work.  </span></span></p></li><li><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Community  </strong><br>We lead with the vision of a strengthened and compassionate community for all. By embodying collective care, we serve as an example of what is possible when we come together.  </span></span></p></li><li><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Action  </strong><br>Our “whatever it takes” mindset drives us forward. We take initiative, step in where others have stepped out, and create solutions when none exist.  </span></span></p></li><li><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Respect </strong> <br>We deeply value the dignity and uniqueness of every individual we serve. We honor their stories, their journeys, and their right to be seen and heard.  </span></span></p></li><li><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Empowerment  </strong><br>We heal—always. Our work enables clients to grow stronger in health, confidence, and belief in their potential as they move forward on their life journey.  </span></span></p></li></ul><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Preferred Experience/Minimum Qualifications</strong></span></span></p><ul><li><p>Bachelor’s degree preferred or equivalent experience. </p></li><li><p>Minimum 5+ years of executive administrative support experience, preferably supporting a CEO or executive leadership team. </p></li><li><p>Experience in nonprofit, healthcare, social services, or mission-driven organizations preferred. </p></li><li><p>Exceptional written and verbal communication skills. </p></li><li><p>Strong organizational and project management abilities with keen attention to detail. </p></li><li><p>Ability to work independently, exercise sound judgment, and maintain confidentiality. </p></li><li>Advanced proficiency in Microsoft Office Suite, Google Workspace, Zoom, and board management platforms.</li><li>​​​​​​​Ability to thrive in a fast-paced, mission driven environment with changing priorities.</li></ul> <p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Benefits</strong></span></span></p><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Medical Insurance funded up to 91% by Illumination Foundation (Options: Kaiser and Blue Shield)</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Dental and Vision Insurance</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Life, AD&D and LTD Insurance funded 100% by Illumination Foundation</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Employee Assistance Program</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Professional Development Reimbursement</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">401K with Company Matching</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">15 days vacation PTO/year (increases after 3 years employment)</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">6 days sick PTO/year</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">10 days holiday PTO/year</span></span></li></ul>",
    "description_text": "“Every person deserves compassion, dignity, and the safety of a place to call home.”\n Homelessness is the largest social and public health crisis in California. Illumination Foundation (IF) is a growing non-profit organization dedicated towards disrupting the cycle of homelessness by providing targeted, interdisciplinary services in our recuperative care centers, emergency shelters, housing services and children's and family programs. IF currently has 13+ facilities with 22+ micro-communities scattered across Orange County, Los Angeles County and the Inland Empire.\n Role\n The Executive Assistant to the CEO provides high-level administrative, operational, and strategic support to the Chief Executive Officer. This role requires exceptional organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.\nThe Executive Assistant plays a critical role in supporting executive leadership, coordinating Board and committee activities, managing communications, and ensuring the efficient operation of the CEO’s office.\n The salary range offered is between $70,000 - $80,000 , depending on experience. Schedule: Monday - Friday, 8:00AM - 4:30PM, with occasional evenings and weekends.\n Responsibilities\nExecutive Support\n Manage and prioritize the CEO’s calendar, scheduling internal and external meetings, travel, and events.\n Coordinate and prepare materials for meetings, presentations, speaking engagements, and strategic initiatives.\n Draft, edit, and manage correspondence, reports, presentations, and communications on behalf of the CEO.\n Serve as a trusted partner to the CEO by anticipating needs, tracking priorities, and ensuring timely follow-up on action items.\n Handle confidential and sensitive information with the highest level of discretion and professionalism.\n Support special projects and organizational initiatives as assigned.\n Board of Directors & Committee Coordination\n Coordinate Board and committee meetings, including scheduling, logistics, agendas, and meeting materials.\n Prepare and distribute Board packets and supporting documentation.\n Record and maintain accurate meeting minutes and governance-related documentation.\n Track follow-up items, deadlines, and meeting action items.\n Work closely with Board members, committee leadership, and executive leadership team members to support organizational priorities.\n Administrative & Operational Support Support executive leadership meetings and organizational planning activities.\n Assist with event coordination, donor meetings, leadership retreats, and executive functions.\n Maintain organized electronic and physical filing systems.\n Manage expense reports, invoices, contracts, and other administrative processes.\n Help improve internal systems, workflows, and operational efficiencies.\n ​​​​​​​ Expectations\n We uphold the values of  Community, Action, Respect, and empowerment  in all aspects of our work.\n Community\nWe lead with the vision of a strengthened and compassionate community for all. By embodying collective care, we serve as an example of what is possible when we come together.\n Action\nOur “whatever it takes” mindset drives us forward. We take initiative, step in where others have stepped out, and create solutions when none exist.\n Respect\nWe deeply value the dignity and uniqueness of every individual we serve. We honor their stories, their journeys, and their right to be seen and heard.\n Empowerment\nWe heal—always. Our work enables clients to grow stronger in health, confidence, and belief in their potential as they move forward on their life journey.\n Preferred Experience/Minimum Qualifications\n Bachelor’s degree preferred or equivalent experience.\n Minimum 5+ years of executive administrative support experience, preferably supporting a CEO or executive leadership team.\n Experience in nonprofit, healthcare, social services, or mission-driven organizations preferred.\n Exceptional written and verbal communication skills.\n Strong organizational and project management abilities with keen attention to detail.\n Ability to work independently, exercise sound judgment, and maintain confidentiality.\n Advanced proficiency in Microsoft Office Suite, Google Workspace, Zoom, and board management platforms.\n ​​​​​​​Ability to thrive in a fast-paced, mission driven environment with changing priorities.\n   Benefits\n Medical Insurance funded up to 91% by Illumination Foundation (Options: Kaiser and Blue Shield)\n Dental and Vision Insurance\n Life, AD&D and LTD Insurance funded 100% by Illumination Foundation\n Employee Assistance Program\n Professional Development Reimbursement\n 401K with Company Matching\n 15 days vacation PTO/year (increases after 3 years employment)\n 6 days sick PTO/year\n 10 days holiday PTO/year",
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      "datePosted": "2026-05-15",
      "description": "<p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><b><i>“Every person deserves compassion, dignity, and the safety of a place to call home.”</i></b></span></span></p><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><i>Homelessness is the largest social and public health crisis in California. Illumination Foundation (IF) is a growing non-profit organization dedicated towards disrupting the cycle of homelessness by providing targeted, interdisciplinary services in our recuperative care centers, emergency shelters, housing services and children's and family programs. IF currently has 13+ facilities with 22+ micro-communities scattered across Orange County, Los Angeles County and the Inland Empire.</i></span></span></p><p></p><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Role</strong></span></span></p><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">The Executive Assistant to the CEO provides high-level administrative, operational, and strategic support to the Chief Executive Officer. This role requires exceptional organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. <br> <br>The Executive Assistant plays a critical role in supporting executive leadership, coordinating Board and committee activities, managing communications, and ensuring the efficient operation of the CEO’s office. </span></span></p><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">The salary range offered is between <strong>$70,000 - $80,000</strong>, depending on experience. Schedule: Monday - Friday, 8:00AM - 4:30PM, with occasional evenings and weekends. </span></span></p><p></p><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Responsibilities<br><br>Executive Support</strong></span></span></p><ul><li><p>Manage and prioritize the CEO’s calendar, scheduling internal and external meetings, travel, and events. </p></li><li><p>Coordinate and prepare materials for meetings, presentations, speaking engagements, and strategic initiatives. </p></li><li><p>Draft, edit, and manage correspondence, reports, presentations, and communications on behalf of the CEO. </p></li><li><p>Serve as a trusted partner to the CEO by anticipating needs, tracking priorities, and ensuring timely follow-up on action items. </p></li><li><p>Handle confidential and sensitive information with the highest level of discretion and professionalism. </p></li><li>Support special projects and organizational initiatives as assigned. </li></ul><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Board of Directors & Committee Coordination</strong></span></span></p><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Coordinate Board and committee meetings, including scheduling, logistics, agendas, and meeting materials. </span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Prepare and distribute Board packets and supporting documentation. </span></span></li><li><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Record and maintain accurate meeting minutes and governance-related documentation. </span></span></p></li><li><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Track follow-up items, deadlines, and meeting action items. </span></span></p></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Work closely with Board members, committee leadership, and executive leadership team members to support organizational priorities. </span></span></li></ul><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Administrative & Operational Support</strong></span></span><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Support executive leadership meetings and organizational planning activities.</span></span></li><li><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Assist with event coordination, donor meetings, leadership retreats, and executive functions. </span></span></p></li><li><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Maintain organized electronic and physical filing systems. </span></span></p></li><li><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Manage expense reports, invoices, contracts, and other administrative processes. </span></span></p></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Help improve internal systems, workflows, and operational efficiencies. </span></span></li></ul><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">​​​​​​​</span></span><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Expectations</strong></span></span></p><ul><li><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">We uphold the values of <strong>Community, Action, Respect, and empowerment</strong> in all aspects of our work.  </span></span></p></li><li><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Community  </strong><br>We lead with the vision of a strengthened and compassionate community for all. By embodying collective care, we serve as an example of what is possible when we come together.  </span></span></p></li><li><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Action  </strong><br>Our “whatever it takes” mindset drives us forward. We take initiative, step in where others have stepped out, and create solutions when none exist.  </span></span></p></li><li><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Respect </strong> <br>We deeply value the dignity and uniqueness of every individual we serve. We honor their stories, their journeys, and their right to be seen and heard.  </span></span></p></li><li><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Empowerment  </strong><br>We heal—always. Our work enables clients to grow stronger in health, confidence, and belief in their potential as they move forward on their life journey.  </span></span></p></li></ul><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Preferred Experience/Minimum Qualifications</strong></span></span></p><ul><li><p>Bachelor’s degree preferred or equivalent experience. </p></li><li><p>Minimum 5+ years of executive administrative support experience, preferably supporting a CEO or executive leadership team. </p></li><li><p>Experience in nonprofit, healthcare, social services, or mission-driven organizations preferred. </p></li><li><p>Exceptional written and verbal communication skills. </p></li><li><p>Strong organizational and project management abilities with keen attention to detail. </p></li><li><p>Ability to work independently, exercise sound judgment, and maintain confidentiality. </p></li><li>Advanced proficiency in Microsoft Office Suite, Google Workspace, Zoom, and board management platforms.</li><li>​​​​​​​Ability to thrive in a fast-paced, mission driven environment with changing priorities.</li></ul> <p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Benefits</strong></span></span></p><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Medical Insurance funded up to 91% by Illumination Foundation (Options: Kaiser and Blue Shield)</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Dental and Vision Insurance</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Life, AD&D and LTD Insurance funded 100% by Illumination Foundation</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Employee Assistance Program</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Professional Development Reimbursement</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">401K with Company Matching</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">15 days vacation PTO/year (increases after 3 years employment)</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">6 days sick PTO/year</span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">10 days holiday PTO/year</span></span></li></ul>",
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