Administrative Coordinator - Purchasing

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    "ExternalDescriptionStr": "<p><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\"><strong>JOB SUMMARY:</strong></span></span></p><p><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Under the direction of the Project Manager Onsite, this position is responsible for providing jobsite administrative and secretarial support for project management, field staff and onsite engineering team in the respective jobsite office location.</span></span></p><p><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\"><strong>ESSENTIAL FUNCTIONS:</strong></span></span></p><ul><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">General secretarial duties such as typing and photocopying general correspondence including letters, proposals, presentations, reports, agreements, contracts, and memos from notes or dictation.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Sending various correspondence via U.S. mail, fax, messenger, U.P.S., Federal Express, etc.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Develop/edit, copy, assemble proposals, submittals, plans and presentation packages</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Maintain accurate filing system and project document control.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Update and maintain daily report logs</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Update and maintain field time sheets and support certified payroll reporting</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Manage/coordinate field deliveries &amp; associated paperwork</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Manage/coordinate site security access documentation for the ACCO field staff</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Facilitate &amp; maintain safety documentation &amp; supplies for the field staff</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Cross-training on the Glendale office switchboard for backup purposes</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Schedule meetings, including rooms and caterers (where applicable)</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Take and transcribe meeting notes.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Make travel and/or training/conference arrangements</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Maintain jobsite supplies.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Other duties or responsibilities as assigned by supervisor.</span></span></li></ul><p>&nbsp;</p><p><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\"><strong>EDUCATION AND EXPERIENCES:</strong></span></span></p><ul><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">High School Diploma or equivalent</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">College degree preferred</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Intermediate-plus proficiency in MS Word and MS PowerPoint.&nbsp; Basic proficiency in MS Excel.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Two-plus years’ experience in the construction and/or contracting industry in an administrative support position.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Well organized with ability to multitask between several projects delegated by multiple parties.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Demonstrated experience as a team player and able to achieve assigned performance goals.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Ability to handle pressure and hectic pace.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Good written and oral communication skills and strong telephone background.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Ability to work overtime when required</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Knowledge Adobe PhotoShop and Adobe InDesign or PageMaker software.</span></span></li></ul><p>&nbsp;</p><p><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\"><strong>ACCO COMPETENCIES:</strong></span></span></p><ul><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\"><strong>Proactivity / Initiative:</strong>&nbsp;Recognizes what needs to be done and accomplishes it in a manner appropriate for one’s level/position and with minimal supervision.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\"><strong>Perseverance:</strong>&nbsp;Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\"><strong>Insight:</strong>&nbsp;The ability to gather and make sense of information that suggests new possibilities.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\"><strong>Engagement:</strong>&nbsp;Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\"><strong>Teamwork:</strong>&nbsp;The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\"><strong>Big Picture:</strong>&nbsp;Understands and contributes to organizations’ short- and long-term business strategy.&nbsp;&nbsp;On a personal level has independently developed a vision for short- and long-term career success.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\"><strong>Motivation / Dedication:</strong>&nbsp;Commits to excellence in pursuing unselfish goals.&nbsp;&nbsp;Initiates action with collective goals takes responsibility and shows personal humility.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\"><strong>Technical Curiosity / Willingness to Learn:</strong>&nbsp;Interest in seeking out new experiences, knowledge, and candid feed, back; demonstrating an openness to learning and change.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\"><strong>Problem-Solver:</strong>&nbsp;Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objectives.</span></span></li></ul><p>&nbsp;</p><p><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\"><strong>PHYSICAL REQUIREMENTS:</strong></span></span></p><p><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)</span></span></p><ul><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Must regularly lift and /or move up to 30 pounds, frequently lift and/or move up to 50 pounds and occasionally lift and/or move up to 100 pounds.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Specific vision abilities required by this job include Close vision and Ability to adjust focus.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">The employee is frequently required to sit and talk or hear.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">The noise level in the work environment is usually moderate.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">You are a responsible person with the ability to multi-task. You understand that regular &amp; routine attendance is required.</span></span></li></ul><p>&nbsp;</p><p><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\"><strong>HOURS:</strong></span></span></p><p><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Monday through Friday beginning between 6:00 am and 7:00 am and ending between 4:00 pm and 5:00 pm, with one hour for lunch. Eight hours per day is required, and occasional overtime may be necessary due to business needs.</span></span></p><p><span style=\"font-family: Calibri, sans-serif;\"><span style=\"font-size: 10.5pt;\"><strong>COMPETITIVE WAGE:</strong></span></span></p><p><span style=\"font-family: Calibri, sans-serif;\"><span style=\"font-size: 10.5pt;\">$22.59 to $29.80 per hour. Applicants, please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee’s total compensation.</span></span></p><p><span style=\"font-family: Calibri, sans-serif;\"><span style=\"font-size: 10.5pt;\">#ACCO</span></span><br><span style=\"font-family: Calibri, sans-serif;\"><span style=\"font-size: 10.5pt;\">#LI-MD1</span></span></p>",
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    "CorporateDescriptionStr": "Why join ACCO? ACCO Engineered Systems is one of the largest mechanical contractors in the country. Since 1934, owners and builders have selected ACCO to design, install, and maintain more than 250,000 mechanical projects. ACCO is dedicated to the design, fabrication, installation, maintenance and service of commercial and industrial HVAC, refrigeration, plumbing, process piping, and building automation systems. Whether your project is a low or high-rise office building, a shopping mall, hospital, semi-conductor fabrication facility or pharmaceutical manufacturing plant…ACCO can design, build, install, and maintain a mechanical system to meet your needs. \n<br>\n<p>Here at ACCO, we are a part of something bigger. Just ask our customers: California Academy of Sciences, L.A. Live, and San Francisco 49ers Stadium. While we have been around for 80+ years, we continue to grow at a dynamic pace. And we are looking for talented individuals to join our team. <br><br>\n  What's great about working at ACCO is that we’re a big enough company to be the leader in HVAC mechanical contracting in California and the Southwest U.S., but as a 100% employee-owned ESOP, we’re a private company with a family-oriented feel. Several of our employees have worked at ACCO for twenty-five, thirty, and even over forty years! Together, the employees of ACCO are comprised of intelligent, dedicated, and entrepreneurial team members who put customers first and enjoy what they do.<b><br></b></p>\n<p><b>ACCO IS AN EQUAL OPPORTUNITY EMPLOYER AA M/F/V/D. &nbsp;</b></p>\n<p>We proudly hire U.S. Military Veterans, and those qualified are encouraged to apply.</p>\n<p><a target=\"_blank\" href=\"https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf\" rel=\"nofollow\">Equal Employment Opportunity is The Law.|Pay Transparency Nondiscrimination Provision</a></p>\n<p><i>ACCO&nbsp;will consider qualified applicants with criminal histories for employment.</i></p>\n<p></p>\n<div>\n <b>Notice to Outside Recruiters:</b>\n <br>\n  Hiring managers are not authorized to review or accept recruiting agreements from any outside recruiting agencies. Outside recruiting agencies should not submit unsolicited resumes without signing the company's recruiting agreement. \n <br>\n</div>",
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