Home › Companies › 30073535 Fcb9 415b Bbb8 B3438838d845 19000101 000001 › Accounts Payable Coordinator
Accounts Payable Coordinator
30073535 Fcb9 415b Bbb8 B3438838d845 19000101 000001 · Escondido, CA, US, Escondido, CA · Active · $25–$28 / hour · ADP Workforce Now Recruiting
Job facts
| Field | Value |
|---|---|
| Company | 30073535 Fcb9 415b Bbb8 B3438838d845 19000101 000001 |
| Title | Accounts Payable Coordinator |
| Normalized title | - |
| Department / team | - |
| Location | Escondido, CA, United States |
| Work model | - |
| Employment type | Full Time |
| Salary | $25–$28 / hour |
| Status | active |
| ATS provider | ADP Workforce Now Recruiting |
| Posted / first seen | 2026-05-22 / 2026-05-31 |
| Changed / last seen | 2026-06-06 / 2026-06-06 |
Related slices
| Page | What it contains | Open |
|---|---|---|
| Company jobs | Active postings from 30073535 Fcb9 415b Bbb8 B3438838d845 19000101 000001. | Open |
| Company breakdowns | Role, location, ATS, and work model facets for this company. | Open |
| ATS provider jobs | Active postings observed through ADP Workforce Now Recruiting. | Open |
| Provider filtered search | The same provider as a filtered job collection. | Open |
| City jobs | Active postings in Escondido. | Open |
| Lifecycle events | Open, update, close, and reopen events for this posting. | Open |
| Original posting | Canonical source or apply URL captured from the ATS. | Open |
Linked records
| Company | 30073535 Fcb9 415b Bbb8 B3438838d845 19000101 000001 |
| Source | 7def4253-1b6f-4b84-9b5d-f373413ebb0a |
| ATS provider | ADP Workforce Now Recruiting |
Description
Position Summary
Under the supervision of the Business Office Manager, the Accounts Payable Coordinator is responsible for processing vendor invoices, employee reimbursements, and payments in a timely, accurate, and compliant manner. This role supports the integrity of the organization’s financial operations by maintaining accurate records, ensuring proper approvals, and assisting with audits and financial reporting.
Essential Functions
Accounts Payable Processing- Weekly
Review, verify, and process vendor invoices for accuracy, completeness, and proper authorization. Process employee mileage reimbursements and prepare checks or payments as required. Collect, review, and verify receipts to ensure authenticity and appropriate approvals. Ensure all invoices have corresponding receipts and required documentation (if applicable). Code invoices to appropriate general ledger accounts and department. Enter invoices in the accounting system to ensure timely weekly payable report for the Executive Director and Controller for review and authorization of payment. Prepare, print, and distribute weekly vendor payments in accordance with established approval procedures. Create and submit a bank report with the check’s information (Positive Pay Report). Scan and file invoices in our filing system weekly. Maintain accurate vendor and reimbursement files, including contracts, invoices, and supporting documentation. Prepare monthly reports, spreadsheets, and reconciliations related to accounts payable activities. Maintain organized and accurate financial records in accordance with retention policies.
Compliance & Audit Support
Ensure accounts payable activities comply with organizational policies and internal controls. Provide documentation and support for internal and external audits as requested. Maintain confidentiality of financial and employee information at all times. Perform other general office duties, tasks, and administrative support as needed.
Knowledge, Skills, and Abilities
Strong verbal and written communication skills. Excellent attention to detail and accuracy. Ability to maintain accurate financial records and prepare reports. Ability to prioritize tasks and manage multiple deadlines with frequent interruptions. Ability to learn and apply accounting systems, policies, and procedures. Proficiency in Microsoft Word and Excel; experience with accounting software preferred. Strong organizational and time-management skills.
Education and Experience
High school diploma or equivalent (GED) required. Minimum of two (2) years of experience performing accounts payable functions. Minimum of one (1) year of practical experience using computer systems and office software. Experience in a nonprofit or healthcare setting preferred but not required.
Equal Opportunity Employer
Mountain Shadows Community Homes is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, sexual orientation, or gender identity/expression), age, marital status, status as a protected veteran, status as a qualified individual with disability or any other protected class.
Full job record
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| Org ID | 025a8c63-e751-4498-9500-ff68265ef2f8 |
| Source ID | 7def4253-1b6f-4b84-9b5d-f373413ebb0a |
| Board ID | 7def4253-1b6f-4b84-9b5d-f373413ebb0a |
| Provider | adp_workforcenow |
| Provider Job Key | 562387 |
| Title | Accounts Payable Coordinator |
| Normalized Title | — |
| Status | active |
| Active | yes |
| Location Text | Escondido, CA, US, Escondido, CA |
| Department | — |
| Team | — |
| Employment Type | full_time |
| Workplace Type | — |
| Remote Policy | — |
| Country | United States |
| Region | CA |
| City | Escondido |
| Salary Raw | 24.72 To 28.33 (USD) Hourly |
| Salary Min | 24.72 |
| Salary Max | 28.33 |
| Salary Currency | USD |
| Salary Period | hour |
| Source URL | https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=30073535-fcb9-415b-bbb8-b3438838d845&ccId=19000101_000001&lang=en_US&type=JS&jobId=562387&jwId=9201455582240_1 |
| Apply URL | https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=30073535-fcb9-415b-bbb8-b3438838d845&ccId=19000101_000001&lang=en_US&type=JS&jobId=562387&jwId=9201455582240_1 |
| First Seen At | 2026-05-31 18:39:47Z |
| Last Seen At | 2026-06-06 12:44:44Z |
| Last Checked At | 2026-06-06 12:44:44Z |
| Last Changed At | 2026-06-06 12:44:44Z |
| Inactive At | — |
| Source Posted At | 2026-05-22 17:14:00Z |
| Source Updated At | — |
| Raw Payload Uri | s3://job-postings-prod-raw-590183727216/raw/provider=adp_workforcenow/board=30073535-fcb9-415b-bbb8-b3438838d845|19000101_000001/date=2026-06-06/2026-06-06T12-44-43-896Z-90532f10a1232d9a5538c6e53a99e5c27206ea387fea3b021f8a23d710506d1f.json |
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"requisitionDescription": "<div><div><div><div><link href=\"https://static.workforcenow.adp.com/mas/mdf-components/24.37.25/styles/froala_editor.pkgd.min.css\" rel=\"stylesheet\" type=\"text/css\"> </div><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;' data-pasted=\"true\"><strong><span style='font-family:\"Arial\",sans-serif;'>Position Summary</span></strong></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;'><span style='font-family:\"Arial\",sans-serif;'>Under the supervision of the Business Office Manager, the Accounts Payable Coordinator is responsible for processing vendor invoices, employee reimbursements, and payments in a timely, accurate, and compliant manner. This role supports the integrity of the organization’s financial operations by maintaining accurate records, ensuring proper approvals, and assisting with audits and financial reporting.</span></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;'><br></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;'><strong><span style='font-family:\"Arial\",sans-serif;'>Essential Functions</span></strong></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;'><strong><span style='font-family:\"Arial\",sans-serif;'>Accounts Payable Processing- Weekly</span></strong></p><ul style=\"margin-bottom:0in;margin-top:0in;\" type=\"disc\"><li style=\"margin:0in;font-size:16px;font-family: initial;\"><span style='font-family:\"Arial\",sans-serif;'>Review, verify, and process vendor invoices for accuracy, completeness, and proper 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style=\"margin:0in;font-size:16px;font-family: initial;\"><span style='font-family:\"Arial\",sans-serif;'>Prepare monthly reports, spreadsheets, and reconciliations related to accounts payable activities.</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;\"><span style='font-family:\"Arial\",sans-serif;'>Maintain organized and accurate financial records in accordance with retention policies.</span></li></ul><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;'><br></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;'><strong><span style='font-family:\"Arial\",sans-serif;'>Compliance & Audit Support</span></strong></p><ul style=\"margin-bottom:0in;margin-top:0in;\" type=\"disc\"><li style=\"margin:0in;font-size:16px;font-family: initial;\"><span style='font-family:\"Arial\",sans-serif;'>Ensure accounts payable activities comply with organizational 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style=\"margin-bottom:0in;margin-top:0in;\" type=\"disc\"><li style=\"margin:0in;font-size:16px;font-family: initial;\"><span style='font-family:\"Arial\",sans-serif;'>Strong verbal and written communication skills.</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;\"><span style='font-family:\"Arial\",sans-serif;'>Excellent attention to detail and accuracy.</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;\"><span style='font-family:\"Arial\",sans-serif;'>Ability to maintain accurate financial records and prepare reports.</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;\"><span style='font-family:\"Arial\",sans-serif;'>Ability to prioritize tasks and manage multiple deadlines with frequent interruptions.</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;\"><span style='font-family:\"Arial\",sans-serif;'>Ability to learn and apply accounting systems, policies, and procedures.</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;\"><span style='font-family:\"Arial\",sans-serif;'>Proficiency in Microsoft Word and Excel; experience with accounting software preferred.</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;\"><span style='font-family:\"Arial\",sans-serif;'>Strong organizational and time-management skills.</span></li></ul><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;'><br></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;'><strong><span style='font-family:\"Arial\",sans-serif;'>Education and Experience</span></strong></p><ul style=\"margin-bottom:0in;margin-top:0in;\" type=\"disc\"><li style=\"margin:0in;font-size:16px;font-family: initial;\"><span style='font-family:\"Arial\",sans-serif;'>High school diploma or equivalent (GED) required.</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;\"><span style='font-family:\"Arial\",sans-serif;'>Minimum of two (2) years of experience performing accounts payable functions.</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;\"><span style='font-family:\"Arial\",sans-serif;'>Minimum of one (1) year of practical experience using computer systems and office software.</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;\"><span style='font-family:\"Arial\",sans-serif;'>Experience in a nonprofit or healthcare setting preferred but not required.</span></li></ul><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;'><strong> </strong></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;'><strong><span style='font-family:\"Arial\",sans-serif;'>Equal Opportunity Employer</span></strong></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;'><span style='font-family:\"Arial\",sans-serif;'>Mountain Shadows Community Homes is an equal opportunity employer. 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