COS-2026-2H - Administrative Assistant

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    "url": "https://njdepartmentofenvironmentalprotection.applytojob.com/apply/jobs/details/TuWGJ8zWfk?&",
    "heading": "COS-2026-2H - Administrative Assistant",
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    "description_html": "<div class=\"job_description\">\n\t\t\t\t\t<span style=\"font-size:11pt;\"><span style=\"line-height:107%;\"><span style=\"font-family:Aptos, sans-serif;\"><b><span style=\"font-size:24pt;\"><span style=\"line-height:107%;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#215e99;\">COS-2026-2H - Administrative Assistant (Hourly)</span></span></span></span></b></span></span></span><br><span style=\"font-size:11pt;\"><span style=\"line-height:107%;\"><span style=\"font-family:Aptos, sans-serif;\"><b><span style=\"font-size:12pt;\"><span style=\"line-height:107%;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#0070c0;\">Open to:</span></span></span></span> </b>General Public<br><b><span style=\"font-size:12pt;\"><span style=\"line-height:107%;\"><span style=\"font-family:'Aptos Display', sans-serif;\"><span style=\"color:#0070c0;\">Work Week:</span></span></span></span></b>&#160; 25-35 hours per week (Up to 900 hours maximum per fiscal year)<br><b><span style=\"font-size:12pt;\"><span style=\"line-height:107%;\"><span style=\"color:#0070c0;\">Salary:</span></span></span>&#160;</b>$23.00 - $25.00 per hour (Commensurate with experience and qualifications)<br><b><span style=\"font-size:12pt;\"><span style=\"line-height:107%;\"><span style=\"color:#0070c0;\">Opening Date:</span></span></span></b>&#160; 6/22/2026<br><b><span style=\"font-size:12pt;\"><span style=\"line-height:107%;\"><span style=\"color:#0070c0;\">Closing Date:</span></span></span></b>&#160; 7/13/2026<br><b><span style=\"font-size:12pt;\"><span style=\"line-height:107%;\"><span style=\"color:#0070c0;\">Existing Vacancies:</span></span></span> </b>2<br><br><b><span style=\"font-size:12pt;\"><span style=\"line-height:107%;\"><span style=\"color:#0070c0;\">Program/Location</span></span></span></b><br><span style=\"font-size:12pt;\"><span style=\"line-height:107%;\"><span style=\"color:#0070c0;\"><b>Position 1:</b></span></span></span></span></span></span><br><span style=\"font-size:11pt;\"><span style=\"line-height:107%;\"><span style=\"font-family:Aptos, sans-serif;\">Department of Environmental Protection<br>Office of the Chief of Staff<br>Local Government Assistance<br>401 East State Street<br>Trenton, NJ 08625</span></span></span><br><br><span style=\"font-size:11pt;\"><span style=\"line-height:107%;\"><span style=\"font-family:Aptos, sans-serif;\"><b><span style=\"font-size:12pt;\"><span style=\"line-height:107%;\"><span style=\"color:#0070c0;\">Position 2:</span></span></span></b></span></span></span><br><span style=\"font-size:11pt;\"><span style=\"line-height:107%;\"><span style=\"font-family:Aptos, sans-serif;\">Department of Environmental Protection<br>Office of the Chief of Staff<br>Legislative Affairs<br>401 East State Street<br>Trenton, NJ 08625<br><br><b><span style=\"font-size:12pt;\"><span style=\"line-height:107%;\"><span style=\"color:#0070c0;\">Scope of Eligibility</span></span></span></b><br>Open to applicants who meet the requirements below.<br><br><b><span style=\"font-size:12pt;\"><span style=\"line-height:107%;\"><span style=\"color:#0070c0;\">Description</span></span></span></b><br>Assists the head of a Bureau or Service in a state department, institution, or agency by performing and coordinating administrative support services: does other related work.<br><br><b><span style=\"font-size:12pt;\"><span style=\"line-height:107%;\"><span style=\"color:#0070c0;\">Specific to the Position</span></span></span></b></span></span></span><br><span style=\"font-size:11pt;\"><span style=\"line-height:107%;\"><span style=\"font-family:Aptos, sans-serif;\"><b><span style=\"font-size:12pt;\"><span style=\"line-height:107%;\"><span style=\"color:#0070c0;\">Position 1:</span></span></span></b><br>Provide administrative support to the Office of Local Government Assistance by maintaining municipal and county contact databases, preparing correspondence and outreach materials, coordinating meetings and events, and assisting with office operations. Track inquiries from local government officials, update records, prepare reports and meeting materials, and support NJDEP participation in conferences and outreach events. Strong organizational skills, attention to detail, and proficiency with Microsoft Office applications are essential. Excellent written and verbal communication skills are preferred. This position offers the opportunity to support initiatives that strengthen partnerships between NJDEP and local governments throughout New Jersey.</span></span></span><br><span style=\"font-size:11pt;\"><span style=\"line-height:107%;\"><span style=\"font-family:Aptos, sans-serif;\"><b><span style=\"font-size:12pt;\"><span style=\"line-height:107%;\"><span style=\"color:#0070c0;\">Position 2:</span></span></span></b></span></span></span><br><span style=\"font-size:11pt;\"><span style=\"line-height:107%;\"><span style=\"font-family:Aptos, sans-serif;\">Assist the Office of Legislative Affairs with researching and tracking legislation related to environmental and regulatory issues. Support staff by monitoring bills, maintaining legislative tracking records, attending virtual meetings, taking notes, drafting responses to referrals, and assisting with special projects. Strong research, organization, and written communication skills are essential. Experience reviewing legislative bills or public policy issues is preferred. This position provides valuable exposure to the legislative process and the coordination between NJDEP, elected officials, and government stakeholders.<br><br><b><span style=\"font-size:12pt;\"><span style=\"line-height:107%;\"><span style=\"color:#0070c0;\">Requirements</span></span></span></b><br>Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.<br><br>Five (5) years of professional experience in a business or government agency providing administrative support services and/or coordinating work activities.<br><br>OR<br><br>Possession of a Bachelor's degree from an accredited college or university; and one (1) year of the above-mentioned professional experience.<br><br>NOTE: \"Professional experience\" refers to work that is analytical, evaluative, and interpretive; requires a range of basic knowledge of the profession's concepts and practices; and is performed with the authority to act and make accurate and informed decisions.<br><br>NOTE: All U.S. degrees and transcripts must be from an accredited college or university. All foreign degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting. Failure to provide documentation may result in ineligibility.<br><br><b><span style=\"font-size:12pt;\"><span style=\"line-height:107%;\"><span style=\"color:#0070c0;\">License</span></span></span></b><br>Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.</span></span></span><br><br><span style=\"font-size:12pt;\"><span style=\"font-family:'Times New Roman', serif;\"><b><span style=\"font-family:Aptos, sans-serif;\"><span style=\"color:#0070c0;\">Employee Benefits</span></span></b><br><span style=\"font-size:11pt;\"><span style=\"background:#FFFFFF;\"><span style=\"font-family:Aptos, sans-serif;\"><span style=\"color:#242424;\">TES / Hourly employee&#160;benefits include:</span></span></span></span></span></span><ul style=\"margin-bottom:11px;\"><li style=\"margin-bottom:11px;\"><span style=\"font-size:11pt;\"><span style=\"background:#FFFFFF;\"><span style=\"color:#2b333a;\"><span style=\"line-height:normal;\"><span><span style=\"font-family:Aptos, sans-serif;\"><span style=\"background:#FFFFFF;\"><span style=\"color:#242424;\">Earned Sick Time*</span></span></span></span></span></span></span></span></li><li style=\"margin-bottom:11px;\"><span style=\"font-size:11pt;\"><span style=\"background:#FFFFFF;\"><span style=\"color:#2b333a;\"><span style=\"line-height:normal;\"><span><span style=\"font-family:Aptos, sans-serif;\"><span style=\"background:#FFFFFF;\"><span style=\"color:#242424;\">Enrollment in Defined Contribution Retirement Plan upon meeting minimum earnings threshold</span></span></span></span></span></span></span></span></li></ul><span style=\"font-size:12pt;\"><span style=\"font-family:'Times New Roman', serif;\"><i><span style=\"font-size:11pt;\"><span style=\"background:#FFFFFF;\"><span style=\"font-family:Aptos, sans-serif;\"><span style=\"color:#242424;\">*Earn one hour of earned sick leave for every 30 hours you work</span></span></span></span></i><br><br><b><span style=\"font-family:Aptos, sans-serif;\"><span style=\"color:#0070c0;\">SAME Applicants</span></span></b><br><span style=\"font-size:11pt;\"><span style=\"font-family:Aptos, sans-serif;\">If you are applying under the NJ SAME program, your supporting documents (Schedule A or B letter) must be submitted along with your resume by the closing date indicated above. For more information on the SAME program, please visit </span></span><a href=\"https://nj.gov/csc/same/overview/index.shtml\" style=\"color:#467886;text-decoration:underline;\" target=\"_blank\"><span style=\"font-size:11pt;\"><span style=\"font-family:Aptos, sans-serif;\">SAME Program</span></span></a><span style=\"font-size:11pt;\"><span style=\"font-family:Aptos, sans-serif;\">, email </span></span><a href=\"/cdn-cgi/l/email-protection#2477656961644757470a4a4e0a434b52\" style=\"color:#467886;text-decoration:underline;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Aptos, sans-serif;\"><span class=\"__cf_email__\" data-cfemail=\"d48795999194b7a7b7fababefab3bba2\">[email&#160;protected]</span></span></span></a><span style=\"font-size:11pt;\"><span style=\"font-family:Aptos, sans-serif;\">, or call Civil Service Commission at (609) 292-4144 and select Option #3.</span></span><br><br><b><span style=\"font-family:Aptos, sans-serif;\"><span style=\"color:#0070c0;\">Veteran's Preference</span></span></b><br><span style=\"font-size:11pt;\"><span style=\"font-family:Aptos, sans-serif;\">To qualify for New Jersey Veteran's Preference/status, you must establish Veteran's Preference through the Department of Military and Veteran's Affairs. Please submit proof of your Veteran's Preference along with your resume as indicated. For more information, please visit </span></span><a href=\"https://www.nj.gov/military/veterans/services/civil-service-preference/\" style=\"color:#467886;text-decoration:underline;\" target=\"_blank\"><span style=\"font-size:11pt;\"><span style=\"font-family:Aptos, sans-serif;\">https://www.nj.gov/military/veterans/services/civil-service-preference/</span></span></a><br><br><b><span style=\"font-family:Aptos, sans-serif;\"><span style=\"color:#0070c0;\">Residency</span></span></b><br><span style=\"font-size:11pt;\"><span style=\"font-family:Aptos, sans-serif;\">All persons newly hired on or after September 1, 2011, have one year from the date of employment to establish, and then maintain principal residence in the State of New Jersey subject to the provisions of N.J.S.A. 52:14-7 (L.2011, Chapter 70), also known as the &#8220;New Jersey First Act&#8221;.</span></span><br><br><b><span style=\"font-family:Aptos, sans-serif;\"><span style=\"color:#0070c0;\">Authorization to Work</span></span></b><br><span style=\"font-size:11pt;\"><span style=\"font-family:Aptos, sans-serif;\">Selected candidates must be authorized to work in the United States per the Department of Homeland Security, United States Citizenship, and Immigration Services regulations. NOTE: The State of New Jersey does not provide sponsorship for citizenship to the United States.</span></span><br><br><b><span style=\"font-family:Aptos, sans-serif;\"><span style=\"color:#0070c0;\">Equal Opportunity Employment</span></span></b><br><span style=\"font-size:11pt;\"><span style=\"font-family:Aptos, sans-serif;\">The State of New Jersey seeks to increase the richness and diversity of its workforce, and in doing so, become the employer of choice for all people seeking to work in State Government.&#160; To evaluate the effectiveness of our efforts to attract and employ a diverse workforce, applicants are asked to <u>voluntarily</u> answer a few brief questions on the </span></span><a href=\"https://forms.office.com/Pages/ResponsePage.aspx?id=0cN2UAI4n0uzauCkG9ZCp6vDTlUmWspHhx1OzcJeqvdUNk5MVE0wOTBOT0pFM1FBUE9TRDdKWjJTWC4u\" style=\"color:#467886;text-decoration:underline;\" target=\"_blank\"><span style=\"font-size:11pt;\"><span style=\"font-family:Aptos, sans-serif;\">NJ Affirmative Action Information Form</span></span></a><span style=\"font-size:11pt;\"><span style=\"font-family:Aptos, sans-serif;\">.&#160; All information is considered confidential and will be filed separately with the agency's affirmative action officer.&#160; This information will not be part of your application for employment and will not be considered in any hiring decision.&#160;</span></span></span></span><p style=\"text-align: center;\"><strong><span style=\"font-size:14px\"><span style=\"font-family:Arial,Helvetica,sans-serif\">DEP Notices of Vacancy have a 4:00 p.m. deadline on the closing date. When filing for these opportunities, please be sure to have your letter of interest and credentials sent electronically before 4 p.m. on the closing date.</span></span></strong></p>\n\n<p style=\"text-align:center\"><em><span style=\"font-size:14px\"><span style=\"font-family:Arial,Helvetica,sans-serif\">The New Jersey Department of Environmental Protection is an Equal Opportunity Employer and is committed to inclusive hiring and a diverse workforce. We strongly encourage people from all backgrounds to apply. Accommodations under ADA will be provided upon request.</span></span></em></p>",
    "description_text": "COS-2026-2H - Administrative Assistant (Hourly)\n Open to: General Public\n Work Week:   25-35 hours per week (Up to 900 hours maximum per fiscal year)\n Salary:   $23.00 - $25.00 per hour (Commensurate with experience and qualifications)\n Opening Date:   6/22/2026\n Closing Date:   7/13/2026\n Existing Vacancies: 2\n Program/Location\n Position 1:\n Department of Environmental Protection\nOffice of the Chief of Staff\nLocal Government Assistance\n401 East State Street\nTrenton, NJ 08625\n Position 2:\n Department of Environmental Protection\nOffice of the Chief of Staff\nLegislative Affairs\n401 East State Street\nTrenton, NJ 08625\n Scope of Eligibility\nOpen to applicants who meet the requirements below.\n Description\nAssists the head of a Bureau or Service in a state department, institution, or agency by performing and coordinating administrative support services: does other related work.\n Specific to the Position\n Position 1:\nProvide administrative support to the Office of Local Government Assistance by maintaining municipal and county contact databases, preparing correspondence and outreach materials, coordinating meetings and events, and assisting with office operations. Track inquiries from local government officials, update records, prepare reports and meeting materials, and support NJDEP participation in conferences and outreach events. Strong organizational skills, attention to detail, and proficiency with Microsoft Office applications are essential. Excellent written and verbal communication skills are preferred. This position offers the opportunity to support initiatives that strengthen partnerships between NJDEP and local governments throughout New Jersey.\n Position 2:\n Assist the Office of Legislative Affairs with researching and tracking legislation related to environmental and regulatory issues. Support staff by monitoring bills, maintaining legislative tracking records, attending virtual meetings, taking notes, drafting responses to referrals, and assisting with special projects. Strong research, organization, and written communication skills are essential. Experience reviewing legislative bills or public policy issues is preferred. This position provides valuable exposure to the legislative process and the coordination between NJDEP, elected officials, and government stakeholders.\n Requirements\nApplicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.\nFive (5) years of professional experience in a business or government agency providing administrative support services and/or coordinating work activities.\nOR\nPossession of a Bachelor's degree from an accredited college or university; and one (1) year of the above-mentioned professional experience.\nNOTE: \"Professional experience\" refers to work that is analytical, evaluative, and interpretive; requires a range of basic knowledge of the profession's concepts and practices; and is performed with the authority to act and make accurate and informed decisions.\nNOTE: All U.S. degrees and transcripts must be from an accredited college or university. All foreign degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting. Failure to provide documentation may result in ineligibility.\n License\nAppointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.\n Employee Benefits\n TES / Hourly employee benefits include: Earned Sick Time*\n Enrollment in Defined Contribution Retirement Plan upon meeting minimum earnings threshold\n *Earn one hour of earned sick leave for every 30 hours you work\n SAME Applicants\n If you are applying under the NJ SAME program, your supporting documents (Schedule A or B letter) must be submitted along with your resume by the closing date indicated above. For more information on the SAME program, please visit SAME Program , email [email protected] , or call Civil Service Commission at (609) 292-4144 and select Option #3.\n Veteran's Preference\n To qualify for New Jersey Veteran's Preference/status, you must establish Veteran's Preference through the Department of Military and Veteran's Affairs. Please submit proof of your Veteran's Preference along with your resume as indicated. For more information, please visit https://www.nj.gov/military/veterans/services/civil-service-preference/\n Residency\n All persons newly hired on or after September 1, 2011, have one year from the date of employment to establish, and then maintain principal residence in the State of New Jersey subject to the provisions of N.J.S.A. 52:14-7 (L.2011, Chapter 70), also known as the “New Jersey First Act”.\n Authorization to Work\n Selected candidates must be authorized to work in the United States per the Department of Homeland Security, United States Citizenship, and Immigration Services regulations. NOTE: The State of New Jersey does not provide sponsorship for citizenship to the United States.\n Equal Opportunity Employment\n The State of New Jersey seeks to increase the richness and diversity of its workforce, and in doing so, become the employer of choice for all people seeking to work in State Government.  To evaluate the effectiveness of our efforts to attract and employ a diverse workforce, applicants are asked to voluntarily answer a few brief questions on the NJ Affirmative Action Information Form .  All information is considered confidential and will be filed separately with the agency's affirmative action officer.  This information will not be part of your application for employment and will not be considered in any hiring decision.  DEP Notices of Vacancy have a 4:00 p.m. deadline on the closing date. When filing for these opportunities, please be sure to have your letter of interest and credentials sent electronically before 4 p.m. on the closing date.\n The New Jersey Department of Environmental Protection is an Equal Opportunity Employer and is committed to inclusive hiring and a diverse workforce. We strongly encourage people from all backgrounds to apply. Accommodations under ADA will be provided upon request.",
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    "id": "TuWGJ8zWfk",
    "title": "COS-2026-2H - Administrative Assistant",
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