Office Manager & Workplace Experience (all genders)

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  "source_hash": "b382da91bd57ce6ce48b04f90953e8b690d5977836f2a54701ab1b1cfe9e23c9",
  "last_changed_at": "2026-06-06T07:57:58.693Z",
  "active_status": "deleted"
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{
  "language": "en",
  "location": {
    "raw": "Garching",
    "city": null,
    "region": null,
    "country": "Garching",
    "is_remote": false,
    "confidence": 0.8
  },
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  "salary_min": null,
  "inferred_at": "2026-06-03T12:38:04.296Z",
  "launch_scope": {
    "reason": "personio_production_catalog",
    "included": true,
    "location": {
      "raw": "Garching",
      "city": null,
      "region": null,
      "country": "Garching",
      "is_remote": false,
      "confidence": 0.8
    },
    "countries": [
      "Garching"
    ]
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  "remote_policy": null,
  "salary_period": null,
  "workplace_type": "on_site",
  "salary_currency": null
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{}

{
  "id": "2613347",
  "name": "Office Manager & Workplace Experience (all genders)",
  "office": "Garching",
  "keywords": [],
  "schedule": "full-or-part-time",
  "createdAt": "2026-04-24T16:59:27+00:00",
  "seniority": "entry-level",
  "department": "People & Culture",
  "occupation": "front_desk_and_reception",
  "subcompany": null,
  "employmentType": "permanent",
  "jobDescriptions": [
    {
      "name": "YOUR RESPONSIBILITIES",
      "value": "<div style=\"text-align:left;\"><strong>THE WHY</strong></div><div style=\"text-align:left;\">To end COPV failure in spaceflight. Precision doesn’t start at the machine. It starts the moment someone walks through the door. A clean, organised, and welcoming office is not a nice-to-have — it is the operational foundation that lets every team member and every guest focus on the mission.</div><div style=\"text-align:left;\"> </div><div style=\"text-align:left;\"><strong>THE WHAT</strong></div><div style=\"text-align:left;\">You are the architect of our Garching office. You don’t inherit a running system — you build one. From visitor journey to catering routines, flex-desk protocols to facility workflows: you design the processes, implement them, and own them.</div> <br>You ensure:<ul><li>the office is consistently clean, stocked, and ready — every single day</li><li>every visitor and guest has a structured, warm, and professional experience</li><li>problems are visible and solved before they become someone else’s headache</li></ul>You don’t just keep the office running. You build the place people are proud to come to.<br> <br><strong>Your tasks in detail and by priority:</strong><ul><li><strong>Build and run office operations from scratch: </strong>Design and implement all recurring processes — catering ordering, supply management, facility checks, flex-desk coordination. Document everything. Build playbooks that work without you. <em>→ High Performance: Precision at speed. Repeatable output, every day.</em></li><li><strong>Own the visitor and guest experience: </strong>Design the end-to-end visitor journey — pre-arrival communication, reception, registration, access, catering, and follow-up. Every guest leaves with a professional impression of Blackwave. <em>→ Accountability: Own the experience. No dropped balls.</em></li><li><strong>Manage rooms, flex desks, and storage reliably: </strong>Keep booking systems clean, storage inventory tracked, and service providers coordinated. Anticipate conflicts before they happen. <em>→ Accountability: Own your systems. Own your space.</em></li><li><strong>Communicate proactively with team and facility management: </strong>Raise issues early — facility defects, catering shortages, access problems. Don’t wait to be asked. Keep Stefan and the team informed without prompting. <em>→ Candor: Surface problems early. Fix them faster.</em></li><li><strong>Bring life to the office: </strong>Seasonal catering ideas, welcome rituals for new hires, small moments that make the team feel at home. This isn’t decoration — it’s culture, and it’s yours to shape. <em>→ Playfulness: Serious about the mission. Joy in the environment.</em></li></ul>"
    },
    {
      "name": "YOUR PROFILE",
      "value": "<ul><li><strong>Ownership: </strong>You don’t wait to be told what needs doing. You see what’s missing, build the solution, and hold yourself accountable to the result — even when no one is watching.</li><li><strong>Experience: </strong>Background in office management, facility coordination, team assistant roles, or hospitality (hotel front desk, concierge, catering). Positive signal: you’ve built processes, not just followed them.</li><li><strong>Process builder: </strong>Proven ability to create operational workflows, checklists, or playbooks from scratch. You are energised by ambiguity and the builder phase — not just the steady state.</li><li><strong>Visitor & guest management: </strong>You’ve run structured visitor protocols before. You think in journeys and rituals, not just tasks. High-profile guests don’t rattle you.</li><li><strong>Organisation & reliability: </strong>Highly structured and dependable. You manage catering, rooms, storage, and guests in parallel without dropping the ball.</li><li><strong>Communication: </strong>Confident with internal team, vendors, facility management, and senior stakeholders. Direct, diplomatic, and proactive.</li><li><strong>On-site presence: </strong>100% on-site in Garching, 5 days/week, min. 5–6 hrs/day. This is a hands-on role — no home office option.</li><li><strong>Language skills: </strong>German fluent / native (C1–C2) required. English min. B2 for guest communication and internal use.</li><li><strong>Nice to have: </strong>Experience with room/desk booking software, or inventory tools, and basic facility management (liaising with FM teams, health & safety basics).</li></ul>"
    },
    {
      "name": "WHAT WE OFFER",
      "value": "<ul><li><strong>High level of autonomy & real impact: </strong>Be part of shaping our high-tech production landscape</li><li><strong>Flexible working hours </strong>based on mutual agreement within the part-time framework</li><li><strong>Startup mindset meets aerospace innovation: </strong>Flat hierarchies, fast decisions, and space for your ideas</li><li><strong>Choose your own benefit: </strong>Germany ticket, Egym Wellpass, or a tax-free Give Card</li><li><strong>Healthy & social lunch culture: </strong>Enjoy fresh meals during shared lunch breaks</li><li><strong>Stunning views: </strong>Wind down on our rooftop terrace with breathtaking views of the Alps in Taufkirchen or enjoy our indoor garden in Garching-Hochbrück</li><li><strong>Growth opportunities: </strong>Work on exciting projects and learn from inspiring people</li><li><strong>We live our team culture: </strong>From tech talks to team events and after-work gatherings – we celebrate success together</li></ul>"
    }
  ],
  "occupationCategory": "food_services_and_hospitality",
  "recruitingCategory": "Administration"
}