Office Manager

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    "location": {
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    "description": "<p><span style=\"font-size: 24pt\"><span><span style=\"font-weight: bold\">Office Manager – Excellence Hub</span></span></span></p>\n<p><span style=\"font-weight: bold\">Quality Moments Behavioral Health Services</span><br><br></p>\n<p><span style=\"font-size: 18pt\"><span><span style=\"font-weight: bold\">Join a Team Where “No One Walks Alone”</span></span></span></p>\n<p>At Quality Moments Behavioral Health Services, we are committed to building connections—one moment at a time. Our Excellence Hub is at the center of quality, training, and support across our organization, and we are looking for an <span style=\"font-weight: bold\">Office Manager</span> who thrives in a fast-paced, mission-driven environment.</p>\n<p>This role is perfect for someone who is highly organized, detail-oriented, and passionate about supporting systems that ensure high-quality care, strong staff engagement, and regulatory excellence.</p>\n<p><span style=\"font-size: 18pt\"><span><span style=\"font-weight: bold\">What You’ll Do</span></span></span></p>\n<p>As the Office Manager for the Excellence Hub, you will play a key role in keeping training, engagement, and compliance operations running smoothly across the organization.</p>\n<p><span style=\"font-size: 14pt\"><span><span style=\"font-weight: bold\">Training Coordination &amp; Support</span></span></span></p>\n<ul>\n<li>Serve as the first point of contact for all training requests</li>\n<li>Review, route, and track training requests and approvals</li>\n<li>Coordinate scheduling, logistics, and communication for training events</li>\n<li>Maintain accurate tracking systems and calendars</li>\n</ul>\n<p><span style=\"font-size: 14pt\"><span><span style=\"font-weight: bold\">Engagement Resources Management</span></span></span></p>\n<ul>\n<li>Review and process requests for engagement materials (activity kits, sensory tools, etc.)</li>\n<li>Coordinate fulfillment, packaging, and distribution</li>\n<li>Maintain organized inventory systems aligned with organizational guidelines</li>\n</ul>\n<p><span style=\"font-size: 14pt\"><span><span style=\"font-weight: bold\">Scheduling &amp; Event Support</span></span></span></p>\n<ul>\n<li>Assist with scheduling trainings, CEUs, and Excellence Hub meetings</li>\n<li>Coordinate logistics including materials, meeting links, and attendance tracking</li>\n<li>Ensure all events are well-organized, communicated, and documented</li>\n</ul>\n<p><span style=\"font-size: 14pt\"><span><span style=\"font-weight: bold\">Compliance &amp; Documentation</span></span></span></p>\n<ul>\n<li>Maintain audit-ready training records and certificates for all Behavioral Health Providers</li>\n<li>Ensure documentation aligns with CARF and regulatory standards</li>\n<li>Organize digital and physical files for audits, surveys, and internal reviews</li>\n<li>Support CEU documentation and compliance tracking</li>\n</ul>\n<p><span style=\"font-size: 14pt\"><span><span style=\"font-weight: bold\">Administrative &amp; Operational Support</span></span></span></p>\n<ul>\n<li>Provide day-to-day support to the Excellence Hub Director and team</li>\n<li>Assist with meeting preparation, agendas, and minutes</li>\n<li>Maintain organized filing systems, databases, and shared drives</li>\n<li>Support communication across districts and departments</li>\n<li>Help track projects, workflows, and follow-through on key initiatives</li>\n</ul>\n<p><span style=\"font-size: 18pt\"><span><span style=\"font-weight: bold\">What We’re Looking For</span></span></span></p>\n<p><span style=\"font-size: 14pt\"><span><span style=\"font-weight: bold\">Required</span></span></span></p>\n<ul>\n<li>High school diploma or equivalent (Associate degree preferred)</li>\n<li>2+ years of administrative, office management, or coordination experience</li>\n<li>Strong organizational and multitasking skills</li>\n<li>Excellent attention to detail and follow-through</li>\n<li>Proficiency in Microsoft Office and scheduling systems</li>\n<li>Strong written and verbal communication skills</li>\n</ul>\n<p><span style=\"font-size: 14pt\"><span><span style=\"font-weight: bold\">Preferred</span></span></span></p>\n<ul>\n<li>Experience in behavioral health, healthcare, or human services</li>\n<li>Familiarity with CARF standards or compliance documentation</li>\n<li>Experience supporting training, HR, or quality functions</li>\n<li>Comfort with EHR systems or project management tools</li>\n</ul>\n<p><span style=\"font-size: 18pt\"><span><span style=\"font-weight: bold\">Key Strengths for Success</span></span></span></p>\n<ul>\n<li>Organization &amp; Time Management</li>\n<li>Communication &amp; Customer Service</li>\n<li>Collaboration &amp; Relationship Building</li>\n<li>Attention to Detail</li>\n<li>Confidentiality &amp; Professionalism</li>\n<li>Problem-Solving &amp; Systems Thinking</li>\n</ul>\n<p><span style=\"font-size: 18pt\"><span><span style=\"font-weight: bold\">Why Join Quality Moments?</span></span></span></p>\n<ul>\n<li>Be part of a <span style=\"font-weight: bold\">mission-driven organization</span> making a real impact</li>\n<li>Work within our innovative <span style=\"font-weight: bold\">Excellence Hub</span> focused on quality and growth</li>\n<li>Support systems that directly impact staff success and client outcomes</li>\n<li>Join a team that values connection, accountability, and continuous improvement</li>\n</ul>",
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