Purchasing Coordinator

{
  "content_hash": "8eda51330026fc9d2d3a58c72cf2d5f061adb8ed33ed5e2f2556bebd297a4f34",
  "source_hash": "12c60ab5464a365bd6a25bbb9603bafce3d014e2c1ddef046a9086dd841c003c",
  "last_changed_at": "2026-06-03T10:08:01.177Z",
  "active_status": "active"
}

{
  "language": "en",
  "location": {
    "raw": "Boca Raton, FL 33478; 6111 Broken Sound Pkwy NW Suite 170, Boca Raton, FL, 33478, USA",
    "city": "Boca Raton",
    "region": "FL",
    "country": "United States",
    "is_remote": false,
    "confidence": 0.8
  },
  "salary_max": 62000,
  "salary_min": 48000,
  "inferred_at": "2026-06-06T09:54:10.954Z",
  "launch_scope": {
    "reason": "english_us_canada",
    "included": true,
    "language": "en",
    "location": {
      "raw": "Boca Raton, FL 33478; 6111 Broken Sound Pkwy NW Suite 170, Boca Raton, FL, 33478, USA",
      "city": "Boca Raton",
      "region": "FL",
      "country": "United States",
      "is_remote": false,
      "confidence": 0.8
    },
    "countries": [
      "United States"
    ]
  },
  "remote_policy": null,
  "salary_period": "year",
  "workplace_type": null,
  "salary_currency": "USD"
}

{}

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    "city": "Boca Raton",
    "jobId": 244873,
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    "endDate": "",
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    "jobTitle": "Purchasing Coordinator",
    "location": "Boca Raton, FL 33478",
    "startDate": "",
    "clientCode": "0XX13",
    "remoteType": "",
    "description": "<p><img 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/></p>\n\n<p><span style=\"font-family:Aptos,sans-serif\"><strong>Job Title: Purchasing Coordinator</strong></span></p>\n\n<p><span style=\"font-family:Aptos,sans-serif\"><strong><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Reports to:</span></strong><span style=\"font-family:&quot;Calibri&quot;,sans-serif\"> Operations Manager / Director of Operations</span></span></p>\n\n<p><span style=\"font-family:Aptos,sans-serif\"><strong>The TGI Story</strong></span></p>\n\n<p><span style=\"font-family:Aptos,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">A second-generation family-owned business for over 63 years, TGI Office Automation is a comprehensive office technology provider offering scalable solutions for many of today&rsquo;s complex business issues. TGI offers unparalleled, innovative technology from a variety of industry-leading partners.</span></span></p>\n\n<p><span style=\"font-family:Aptos,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">We are seeking a Purchasing Coordinator to join our team. This is a great opportunity to join a fast-paced team that is focused on supporting the growth of our company.</span></span></p>\n\n<p><span style=\"font-family:Aptos,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">TGI&rsquo;s Mission Statement: Office automation empowers your business. By improving bottom-line profitability through smart, strategic solutions, we help our customers reduce costs and maintain a competitive position.</span></span></p>\n\n<p><span style=\"font-family:Aptos,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\"><a href=\"https://www.tgioa.com/\">https://www.tgioa.com/</a></span></span></p>\n\n<p><span style=\"font-family:Aptos,sans-serif\"><strong><span style=\"font-family:&quot;Aptos Light&quot;,sans-serif\">Summary: </span></strong><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Responsible for managing the full purchasing lifecycle, including vendor quote verification, purchase order creation, open order tracking, inventory reconciliation, and returns management. Acts as the Microsoft 365 portal administrator, manages vendor rebate programs, and oversees customer warranties and software renewals. Collaborates with Sales and Customer Success on project setup and billing, and provides cross-functional support for billing and customer onboarding as needed.</span></span></p>\n\n<p><span style=\"font-family:Aptos,sans-serif\"><strong><span style=\"font-family:&quot;Aptos Light&quot;,sans-serif\">Responsibilities:&nbsp; </span></strong></span></p>\n\n<p><span style=\"font-family:Aptos,sans-serif\"><strong><u><span style=\"font-family:&quot;Aptos Light&quot;,sans-serif\">Purchasing &amp; Vendor Management</span></u></strong></span></p>\n\n<ul>\n\t<li><span style=\"font-family:Aptos,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Verify accuracy of products and pricing on customer quotes against vendor quotes prior to PO issuance.</span></span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Create and submit vendor purchase orders accurately and in a timely manner.</span></span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Track all open orders from placement through delivery; communicate status updates to stakeholders.</span></span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Identify and resolve discrepancies between vendor quotes, POs, and received goods or invoices.</span></span></li>\n</ul>\n\n<p><span style=\"font-family:Aptos,sans-serif\"><strong><u><span style=\"font-family:&quot;Aptos Light&quot;,sans-serif\">Project Coordination &amp; Billing Support</span></u></strong></span></p>\n\n<ul>\n\t<li><span style=\"font-family:Aptos,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Create projects in the PSA/project management system when quotes include project-based work.</span></span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Partner with the Customer Success team to manage billing milestones and track project financial progress.</span></span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Ensure project billing is accurate, timely, and aligned with contract terms.</span></span></li>\n</ul>\n\n<p><span style=\"font-family:Aptos,sans-serif\"><strong><u><span style=\"font-family:&quot;Aptos Light&quot;,sans-serif\">Sales Support</span></u></strong></span></p>\n\n<ul>\n\t<li><span style=\"font-family:Aptos,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Assist sales with product sourcing, SKU identification, pricing, and availability verification.</span></span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Serve as an internal resource for product knowledge and vendor relationships.</span></span></li>\n</ul>\n\n<p><span style=\"font-family:Aptos,sans-serif\"><strong><u><span style=\"font-family:&quot;Aptos Light&quot;,sans-serif\">Microsoft 365 Portal Management</span></u></strong></span></p>\n\n<ul>\n\t<li><span style=\"font-family:Aptos,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Administer the Microsoft 365 portal &mdash; manage customer subscriptions, licenses, renewals, upgrades, and cancellations.</span></span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Reconcile M365 subscription costs against customer invoicing; stay current on licensing changes and promotions.</span></span></li>\n</ul>\n\n<p><span style=\"font-family:Aptos,sans-serif\"><strong><u><span style=\"font-family:&quot;Aptos Light&quot;,sans-serif\">Vendor Rebate Program Management</span></u></strong></span></p>\n\n<ul>\n\t<li><span style=\"font-family:Aptos,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Track vendor rebate programs and monitor purchasing activity to maximize rebate qualification and earnings.</span></span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Submit rebate claims on time; maintain records and report on rebate performance to management.</span></span></li>\n</ul>\n\n<p><span style=\"font-family:Aptos,sans-serif\"><strong><u><span style=\"font-family:&quot;Aptos Light&quot;,sans-serif\">Warranty &amp; Software Renewal Management</span></u></strong></span></p>\n\n<ul>\n\t<li><span style=\"font-family:Aptos,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Maintain a database of customer hardware warranties and software renewals with expiration tracking.</span></span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Proactively initiate renewals in advance of expiration; identify upsell opportunities for the sales team.</span></span></li>\n</ul>\n\n<p><span style=\"font-family:Aptos,sans-serif\"><strong><u><span style=\"font-family:&quot;Aptos Light&quot;,sans-serif\">Inventory Management &amp; Reconciliation</span></u></strong></span></p>\n\n<ul>\n\t<li><span style=\"font-family:Aptos,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Maintain accurate records of on-hand inventory staged for pending orders or awaiting client installation.</span></span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Perform monthly inventory reconciliations to ensure system records match physical stock; report findings to management.</span></span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Coordinate with field teams to update records upon equipment deployment to customer sites.</span></span></li>\n</ul>\n\n<p><span style=\"font-family:Aptos,sans-serif\"><strong><u><span style=\"font-family:&quot;Aptos Light&quot;,sans-serif\">Vendor Returns &amp; Credit Management</span></u></strong></span></p>\n\n<ul>\n\t<li><span style=\"font-family:Aptos,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Manage RMA requests and track all open returns through resolution, maintaining a log of expected credits.</span></span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Reconcile received vendor credits against expected amounts; follow up on discrepancies or delays.</span></span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Coordinate with Accounting to ensure credits are properly applied; flag return trends to management.</span></span></li>\n</ul>\n\n<p><span style=\"font-family:Aptos,sans-serif\"><strong><u><span style=\"font-family:&quot;Aptos Light&quot;,sans-serif\">Cross-Functional Support</span></u></strong></span></p>\n\n<ul>\n\t<li><span style=\"font-family:Aptos,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Provide support for billing functions as needed, including invoice generation, payment processing, and customer account management.</span></span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Provide support for customer setup and onboarding processes as needed, ensuring new customers are properly configured in company systems without delays.</span></span></li>\n</ul>\n\n<p><span style=\"font-family:Aptos,sans-serif\"><strong><span style=\"font-family:&quot;Aptos Light&quot;,sans-serif\">Qualifications:</span></strong></span></p>\n\n<ul>\n\t<li><span style=\"font-family:Aptos,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Associate&rsquo;s or Bachelor&rsquo;s degree in Business, Supply Chain, IT, or related field; equivalent experience considered.</span></span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">2+ years of purchasing/procurement experience, preferably in an IT services or technology environment.</span></span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Experience with PSA tools (ConnectWise, Autotask, HaloPSA) and/or ERP systems strongly preferred.</span></span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Proficiency with Microsoft 365 and familiarity with Microsoft Partner Center / CSP portal.</span></span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Strong Excel/Sheets skills for tracking, reporting, and reconciliation.</span></span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Exceptional attention to detail, strong organizational skills, and ability to manage multiple priorities.</span></span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Collaborative communicator who works effectively across Sales, Customer Success, and Accounting teams.</span></span></li>\n</ul>\n\n<p style=\"margin-left:18px\"><span style=\"font-family:Aptos,sans-serif\"><strong><span style=\"background-color:white\"><span style=\"font-family:&quot;Aptos Light&quot;,sans-serif\"><span style=\"color:black\">Job Type:</span></span></span></strong> <span style=\"background-color:white\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\"><span style=\"color:black\">Full-time</span></span></span></span></p>\n\n<p style=\"margin-left:18px\"><span style=\"font-family:Aptos,sans-serif\"><strong><span style=\"background-color:white\"><span style=\"font-family:&quot;Aptos Light&quot;,sans-serif\"><span style=\"color:black\">Salary:</span></span></span></strong> <span style=\"background-color:white\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\"><span style=\"color:black\">$48,000 - $62,000 (based on experience) </span></span></span></span></p>\n\n<p style=\"margin-left:18px\"><span style=\"font-family:Aptos,sans-serif\"><strong><span style=\"font-family:&quot;Aptos Light&quot;,sans-serif\">Benefits:&nbsp;</span></strong><span style=\"background-color:white\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\"><span style=\"color:black\">Health insurance, Dental insurance, Vision insurance, Life Insurance, PTO, and 401(k)</span></span></span></span></p>\n\n<p style=\"margin-left:18px\"><span style=\"font-family:Aptos,sans-serif\"><strong><span style=\"background-color:white\"><span style=\"font-family:&quot;Aptos Light&quot;,sans-serif\"><span style=\"color:black\">Schedule: </span></span></span></strong><span style=\"background-color:white\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\"><span style=\"color:black\">Monday to Friday </span></span></span></span></p>\n\n<p style=\"margin-left:18px\"><span style=\"background-color:white\"><span style=\"font-family:Aptos,sans-serif\"><strong><span style=\"background-color:white\"><span style=\"font-family:&quot;Aptos Light&quot;,sans-serif\"><span style=\"color:black\">Work Location:</span></span></span></strong> <span style=\"background-color:white\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\"><span style=\"color:black\">In-person: Boca Raton, FL (6111 Broken Sound Pkwy NW Ste 170, Boca Raton, FL 33487)</span></span></span></span></span></p>\n\n<p style=\"margin-left:18px\">&nbsp;</p>\n\n<p style=\"margin-left:18px\"><strong><span style=\"display:block; font-size:8px\">EEO Statement&nbsp;</span>&nbsp;</strong><span style=\"font-size:9px\">We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.</span></p>\n",
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