Oncology Data Specialist

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    "datePosted": "2026-04-16T04:00:00.000Z",
    "description": "<h2>Requisition ID</h2>2025-3847\n<h2>Job Summary</h2>\n<p>Cancer Registrar / Oncology Data Specialist</p>\n<p> </p>\n<p>Aptive Resources is seeking Oncology Data Specialists (ODS-C) to support cancer registry operations within the Department of Veterans Affairs (VA) Veterans Health Administration (VHA). The selected candidate will perform cancer casefinding, abstraction, follow-up, and data quality activities using VA-approved cancer registry software. The role ensures complete, accurate, and timely cancer data reporting in accordance with VA, national registry, and accreditation standards.</p>\n<h2>Primary Responsibilities</h2>\n<p>Key Responsibilities: Cancer Casefinding and Data Abstraction </p>\n<p> </p>\n<ul>\n <li>Perform cancer casefinding, accessioning, and abstraction of oncology cases into VHA-approved cancer registry software. </li>\n <li>Complete the full NAACCR data set, including VA-specific supplemental fields, to produce a comprehensive patient record. </li>\n <li>Document and substantiate all coded data using detailed text fields for: </li>\n</ul>\n<p> </p>\n<ul>\n <li>Patient history and physical exam o Imaging, scans, and scopes </li>\n <li>Laboratory and diagnostic procedures </li>\n <li>Pathology findings </li>\n <li>Treatment and surveillance </li>\n <li>TNM staging and prognostic factors</li>\n</ul>\n<p> </p>\n<ul>\n <li>Assign American Joint Committee on Cancer (AJCC) Tumor-Node-Metastasis (TNM) staging for all eligible cases in accordance with current AJCC and SEER guidelines. </li>\n <li>Complete all applicable physician TNM staging fields during case ascertainment or case completion. Reporting and Registry Compliance</li>\n <li>Ensure registry data supports reporting requirements for: </li>\n</ul>\n<p> </p>\n<ul>\n <li>VA Central Cancer Registry (VACCR) </li>\n <li>State Central Cancer Registries </li>\n <li>American College of Surgeons Commission on Cancer (CoC) </li>\n</ul>\n<p> </p>\n<ul>\n <li>Maintain compliance with all applicable registry standards and coding guidelines, including: </li>\n</ul>\n<p> </p>\n<ul>\n <li>NAACCR </li>\n <li>SEER </li>\n <li>AJCC </li>\n <li>Commission on Cancer </li>\n <li>National Cancer Institute (NCI) </li>\n <li>WHO International Classification of Diseases for Oncology (ICD-O) </li>\n</ul>\n<p> </p>\n<ul>\n <li>Apply current and historical coding manuals as appropriate for the patient’s diagnosis year. Follow-Up and Data Maintenance </li>\n <li>Maintain patient follow-up information including: </li>\n</ul>\n<p> </p>\n<ul>\n <li>Last vital status </li>\n <li>Disease status </li>\n <li>Supporting documentation </li>\n</ul>\n<p> </p>\n<ul>\n <li>Update follow-up records as required, including when patients are identified as deceased or when subsequent primary cancers are reported. Quality Assurance and Data Integrity </li>\n <li>Provide the Contract Manager with a list of completed cases. </li>\n <li>Submit periodic reports to the Oncology Data Lead using VA-approved trackers documenting case review results.</li>\n <li>Tracker reports must include at minimum: </li>\n</ul>\n<p> </p>\n<ul>\n <li>Facility Identification Number (FIN) </li>\n <li>Accession/Sequence Number </li>\n <li>Primary Site </li>\n <li>Class of Case </li>\n <li>Histology/Behavior </li>\n <li>Diagnosis Date </li>\n <li>Tumor Size </li>\n <li>Extent of Disease (EOD) </li>\n <li>SEER Summary Stage (SSS) </li>\n <li>AJCC Stage </li>\n <li>Treatment Modality Summary</li>\n <li>Last Follow-Up Date </li>\n <li>Personnel Name </li>\n <li>Notes describing identified issues and corrections </li>\n</ul>\n<p> </p>\n<ul>\n <li>Participate in VISN or facility cancer committee quality reviews when requested. </li>\n <li>Correct all identified data issues within 30 days of notification from VA Central Office (VACO) or facility quality assurance reviews, at no additional cost to the Government. Security and Confidentiality </li>\n <li>Maintain strict confidentiality of patient records in accordance with: </li>\n</ul>\n<p> </p>\n<ul>\n <li>Privacy Act of 1974 </li>\n <li>VA computer access security agreements </li>\n <li>All applicable federal and VA information security policies.</li>\n</ul>\n<h2>Minimum Qualifications</h2>\n<p>Minimum Qualifications:</p>\n<p> </p>\n<p>• ODS-C credential in good standing.</p>\n<p>• Minimum 2+ years of ODS-C, cancer registry experience. </p>\n<p>• Demonstrated experience with cancer case abstraction, staging, and registry data standards. </p>\n<p>• Ability to maintain ODS-C certification through required continuing education credits. </p>\n<p>• Ability to complete all VA mandatory training and educational requirements by required deadlines.</p>",
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