Human Resources Coordinator (73754)

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    "city": "San Antonio",
    "jobId": 459988,
    "level": "Experienced",
    "endDate": "",
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    "jobShift": "Monday-Friday 8:00am-5:00pm",
    "jobTitle": "Human Resources Coordinator (73754)",
    "location": "Calderon Branch - San Antonio, TX 78207",
    "startDate": "05/30/2026",
    "clientCode": "0H094",
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    "description": "<p style=\"margin-bottom:7px;text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-size:11pt;\"><span style=\"color:#000000;\">The HR Coordinator at the Boys &amp; Girls Clubs of San Antonio (BGCSA) plays a key role in supporting the day-to-day operations of the Human Resources department. This position is primarily responsible for coordinating new hire onboarding and orientation, maintaining HR documentation and compliance records, and providing administrative support across HR functions. The HR Coordinator ensures a smooth and consistent new hire experience while helping to maintain organizational compliance through accurate record-keeping, timely follow-up, and cross-functional collaboration.</span></span></span></span></p>\r\n\r\n<p style=\"margin-bottom:7px;text-align:justify;\">&nbsp;</p>\r\n\r\n<p style=\"margin-top:8px;margin-bottom:8px;\"><span style=\"font-size:10pt;\"><span style=\"background:#2e74b5;\"><span style=\"font-family:'Times New Roman', serif;\"><b><span style=\"font-size:11pt;\"><span style=\"background-color:#ffffff;\">ESSENTIAL DUTIES AND RESPONSIBILITIES:</span></span></b></span></span></span></p>\r\n\r\n<p style=\"margin-top:11px;margin-bottom:4px;\"><span style=\"font-size:10pt;\"><span style=\"font-family:'Times New Roman', serif;\"><b><span style=\"font-size:11pt;\"><span style=\"color:#000000;\">Onboarding &amp; Orientation:</span></span></b></span></span></p>\r\n\r\n<ul>\r\n\t<li style=\"margin-left:8px;text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-size:11pt;\"><span style=\"color:#000000;\">Coordinate and facilitate new hire orientation (NEO) sessions to ensure a smooth transition for new employees.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px;text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-size:11pt;\">Prepare orientation materials, training resources, attendance, and onboarding schedules.</span></span></span></li>\r\n\t<li style=\"margin-left:8px;\"><span style=\"font-size:10pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-size:11pt;\">Ensure timely completion of required pre-employment and new hire processes. </span></span></span></li>\r\n\t<li style=\"margin-left:8px;text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-size:11pt;\"><span style=\"color:#000000;\">Complete I-9 processing, drug testing, and support onboarding follow-up activities.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px;text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-size:11pt;\"><span style=\"color:#000000;\">Assign, monitor, and track completion of onboarding requirements, BGCA learning assignments, licenses, certifications, and other compliance-related items, including collection of required documentation and coordination of renewals.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px;text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-size:11pt;\"><span style=\"color:#000000;\">Maintain organized onboarding, certification, and compliance documentation within Paycom and other HR systems.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px;text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-size:11pt;\"><span style=\"color:#000000;\">Send reminders regarding incomplete onboarding, training, certification, or compliance items.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px;text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-size:11pt;\"><span style=\"color:#000000;\">Provide employees with basic Paycom and onboarding training access support.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px;text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-size:11pt;\"><span style=\"color:#000000;\">Support onboarding and administrative needs during seasonal hiring periods.</span></span></span></span></li>\r\n</ul>\r\n\r\n<p style=\"margin-top:11px;margin-bottom:4px;\"><span style=\"font-size:10pt;\"><span style=\"font-family:'Times New Roman', serif;\"><b><span style=\"font-size:11pt;\"><span style=\"color:#000000;\">HR Administrative Support:</span></span></b></span></span></p>\r\n\r\n<ul>\r\n\t<li style=\"margin-left:8px;text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-size:11pt;\"><span style=\"color:#000000;\">Support training and professional development activities through administrative, logistical, and day-of assistance, including room setup, materials preparation, sign-in processes, attendance tracking, and survey collection.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px;text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-size:11pt;\"><span style=\"color:#000000;\">Support HR administrative processes including employment verifications, employee documentation requests, scheduling, and recurring follow-up tasks.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px;text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-size:11pt;\"><span style=\"color:#000000;\">Send training reminders, follow-up communications, and completion notifications as directed.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px;text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-size:11pt;\"><span style=\"color:#000000;\">Monitor onboarding, 30-day, 60-day, 90-day, and exit survey processes and escalate concerns as appropriate.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px;text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-size:11pt;\"><span style=\"color:#000000;\">Maintain confidentiality of employee, organizational, and board-related information.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px;text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-size:11pt;\"><span style=\"color:#000000;\">Cross-train within HR functions to support departmental continuity and operational needs.</span></span></span></span></li>\r\n</ul>\r\n\r\n<p style=\"margin-top:11px;margin-bottom:4px;\"><span style=\"font-size:10pt;\"><span style=\"font-family:'Times New Roman', serif;\"><b><span style=\"font-size:11pt;\"><span style=\"color:#000000;\">Board Compliance Support:</span></span></b></span></span></p>\r\n\r\n<ul>\r\n\t<li style=\"margin-left:8px;text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-size:11pt;\"><span style=\"color:#000000;\">Monitor and process annual background checks for board members, ensuring timely completion and accurate recordkeeping in compliance with organizational policy.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px;text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-size:11pt;\"><span style=\"color:#000000;\">Assign and track completion of BGCA annual training requirements for board members, sending reminders as needed to ensure full compliance.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px;text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-size:11pt;\"><span style=\"color:#000000;\">Maintain organized board compliance documentation and records within applicable HR and governance systems.</span></span></span></span></li>\r\n</ul>\r\n\r\n<p style=\"text-align:justify;\">&nbsp;</p>\r\n",
    "jobCategory": "Human Resources",
    "salaryRange": "$21.65 Hourly",
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The role requires prolonged periods of sitting, standing, walking, speaking, and working on a computer. The HR Coordinator must be able to communicate effectively with employees, leadership, and external partners in person, virtually, and by phone or email. Occasional local travel may be required for onboarding, training support, meetings, or organizational activities. The position may occasionally require lifting or carrying materials and supplies up to 20 pounds. The work environment involves regular interaction with individuals from diverse backgrounds, personalities, and professional levels while supporting HR and onboarding operations.\\r\\n\",\"responsibilities\":\"The HR Coordinator at the Boys &amp; Girls Clubs of San Antonio (BGCSA) plays a key role in supporting the day-to-day operations of the Human Resources department. This position is primarily responsible for coordinating new hire onboarding and orientation, maintaining HR documentation and compliance records, and providing administrative support across HR functions. The HR Coordinator ensures a smooth and consistent new hire experience while helping to maintain organizational compliance through accurate record-keeping, timely follow-up, and cross-functional collaboration.\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nESSENTIAL DUTIES AND RESPONSIBILITIES:\\r\\n\\r\\nOnboarding &amp; Orientation:\\r\\n\\r\\n\\r\\n\\tCoordinate and facilitate new hire orientation (NEO) sessions to ensure a smooth transition for new employees.\\r\\n\\tPrepare orientation materials, training resources, attendance, and onboarding schedules.\\r\\n\\tEnsure timely completion of required pre-employment and new hire processes. \\r\\n\\tComplete I-9 processing, drug testing, and support onboarding follow-up activities.\\r\\n\\tAssign, monitor, and track completion of onboarding requirements, BGCA learning assignments, licenses, certifications, and other compliance-related items, including collection of required documentation and coordination of renewals.\\r\\n\\tMaintain organized 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concerns as appropriate.\\r\\n\\tMaintain confidentiality of employee, organizational, and board-related information.\\r\\n\\tCross-train within HR functions to support departmental continuity and operational needs.\\r\\n\\r\\n\\r\\nBoard Compliance Support:\\r\\n\\r\\n\\r\\n\\tMonitor and process annual background checks for board members, ensuring timely completion and accurate recordkeeping in compliance with organizational policy.\\r\\n\\tAssign and track completion of BGCA annual training requirements for board members, sending reminders as needed to ensure full compliance.\\r\\n\\tMaintain organized board compliance documentation and records within applicable HR and governance systems.\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\",\"employmentType\":\"OTHER\",\"hiringOrganization\":{\"@type\":\"Organization\",\"name\":\"BOYS & GIRLS CLUBS OF SAN ANTONIO\",\"logo\":\"https://www.paycomonline.net/v4/ats/web.php/application/style/logo?clientkey=B331DEB00656620BA302E9258720014F\"},\"jobLocation\":{\"@type\":\"Place\",\"address\":{\"streetAddress\":\"600 SW 19th St\",\"addressLocality\":\"San Antonio\",\"addressRegion\":\"TX\",\"postalCode\":78207,\"addressCountry\":\"USA\"}},\"qualifications\":\"BEHAVIORAL EXPECTATIONS:\\r\\n\\r\\n\\r\\n\\tLead by Example: Model professionalism, integrity, and commitment to our mission in all interactions.\\r\\n\\tCommunicate Effectively: Foster open, clear, and respectful communication with employees at all times.\\r\\n\\tSolution-Oriented: Approach challenges with a problem-solving mindset, seeking proactive solutions.\\r\\n\\tDemonstrate Accountability: Take ownership of your responsibilities and follow through on commitments.\\r\\n\\tMaintain Confidentiality: Handle sensitive employee information with professionalism and discretion.\\r\\n\\tPractice Collaboration: Work effectively across teams and departments to support HR operational needs.\\r\\n\\tStay Adaptable: Be open to feedback, innovation, and continuous improvement within HR processes.\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nQUALIFICATIONS AND EXPERIENCE:\\r\\n\\r\\n\\r\\n\\tAssociate&rsquo;s or Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field (or equivalent experience).\\r\\n\\t1&ndash;2 years of experience in HR administration, onboarding, or office coordination, preferably in a non-profit setting.\\r\\n\\tFamiliarity with HRIS platforms, particularly Paycom, is strongly preferred.\\r\\n\\tStrong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.\\r\\n\\tExcellent written and verbal communication skills.\\r\\n\\tProficiency in Microsoft Office Suite (Word, Excel, Outlook).\\r\\n\\tAbility to maintain confidentiality and handle sensitive information with discretion.\\r\\n\\tPassion for youth development and commitment to the BGCSA mission.\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nPHYSICAL REQUIREMENTS/WORK ENVIRONMENT:\\r\\n\\r\\nThis position primarily operates in a professional office environment and routinely uses standard office equipment, computers, HR systems, and training-related materials. The role requires prolonged periods of sitting, standing, walking, speaking, and working on a computer. The HR Coordinator must be able to communicate effectively with employees, leadership, and external partners in person, virtually, and by phone or email. Occasional local travel may be required for onboarding, training support, meetings, or organizational activities. The position may occasionally require lifting or carrying materials and supplies up to 20 pounds. The work environment involves regular interaction with individuals from diverse backgrounds, personalities, and professional levels while supporting HR and onboarding operations.\\r\\n\",\"experienceRequirements\":\"BEHAVIORAL EXPECTATIONS:\\r\\n\\r\\n\\r\\n\\tLead by Example: Model professionalism, integrity, and commitment to our mission in all interactions.\\r\\n\\tCommunicate Effectively: Foster open, clear, and respectful communication with employees at all times.\\r\\n\\tSolution-Oriented: Approach challenges with a problem-solving mindset, seeking proactive solutions.\\r\\n\\tDemonstrate Accountability: Take ownership of your responsibilities and follow through on commitments.\\r\\n\\tMaintain Confidentiality: Handle sensitive employee information with professionalism and discretion.\\r\\n\\tPractice Collaboration: Work effectively across teams and departments to support HR operational needs.\\r\\n\\tStay Adaptable: Be open to feedback, innovation, and continuous improvement within HR processes.\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nQUALIFICATIONS AND EXPERIENCE:\\r\\n\\r\\n\\r\\n\\tAssociate&rsquo;s or Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field (or equivalent experience).\\r\\n\\t1&ndash;2 years of experience in HR administration, onboarding, or office coordination, preferably in a non-profit setting.\\r\\n\\tFamiliarity with HRIS platforms, particularly Paycom, is strongly preferred.\\r\\n\\tStrong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.\\r\\n\\tExcellent written and verbal communication skills.\\r\\n\\tProficiency in Microsoft Office Suite (Word, Excel, Outlook).\\r\\n\\tAbility to maintain confidentiality and handle sensitive information with discretion.\\r\\n\\tPassion for youth development and commitment to the BGCSA mission.\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nPHYSICAL REQUIREMENTS/WORK ENVIRONMENT:\\r\\n\\r\\nThis position primarily operates in a professional office environment and routinely uses standard office equipment, computers, HR systems, and training-related materials. 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times.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px;text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-size:11pt;\"><span style=\"color:#000000;\">Solution-Oriented: Approach challenges with a problem-solving mindset, seeking proactive solutions.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px;text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-size:11pt;\"><span style=\"color:#000000;\">Demonstrate Accountability: Take ownership of your responsibilities and follow through on commitments.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px;text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-size:11pt;\"><span style=\"color:#000000;\">Maintain Confidentiality: Handle sensitive employee information with professionalism and discretion.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px;text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-size:11pt;\"><span style=\"color:#000000;\">Practice Collaboration: Work effectively across teams and departments to support HR operational needs.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px;text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-size:11pt;\"><span style=\"color:#000000;\">Stay Adaptable: Be open to feedback, innovation, and continuous improvement within HR processes.</span></span></span></span></li>\r\n</ul>\r\n\r\n<p style=\"margin-bottom:4px;\">&nbsp;</p>\r\n\r\n<p style=\"margin-top:8px;margin-bottom:8px;\"><span style=\"font-size:10pt;\"><span style=\"background:#2e74b5;\"><span style=\"font-family:'Times New Roman', serif;\"><b><span style=\"font-size:11pt;\"><span style=\"background-color:#ffffff;\">QUALIFICATIONS AND EXPERIENCE:</span></span></b></span></span></span></p>\r\n\r\n<ul>\r\n\t<li style=\"margin-left:8px;text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-size:11pt;\"><span style=\"color:#000000;\">Associate&rsquo;s or Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field (or equivalent experience).</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px;text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-size:11pt;\"><span style=\"color:#000000;\">1&ndash;2 years of experience in HR administration, onboarding, or office coordination, preferably in a non-profit setting.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px;text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-size:11pt;\"><span style=\"color:#000000;\">Familiarity with HRIS platforms, particularly Paycom, is strongly preferred.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px;text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-size:11pt;\"><span style=\"color:#000000;\">Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px;text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-size:11pt;\"><span style=\"color:#000000;\">Excellent written and verbal communication skills.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px;text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-size:11pt;\"><span style=\"color:#000000;\">Proficiency in Microsoft Office Suite (Word, Excel, Outlook).</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px;text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-size:11pt;\"><span style=\"color:#000000;\">Ability to maintain confidentiality and handle sensitive information with discretion.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px;text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-size:11pt;\"><span style=\"color:#000000;\">Passion for youth development and commitment to the BGCSA mission.</span></span></span></span></li>\r\n</ul>\r\n\r\n<p style=\"margin-bottom:4px;\">&nbsp;</p>\r\n\r\n<p style=\"margin-top:8px;margin-bottom:8px;\"><span style=\"font-size:10pt;\"><span style=\"background:#2e74b5;\"><span style=\"font-family:'Times New Roman', serif;\"><b><span style=\"font-size:11pt;\"><span style=\"background-color:#ffffff;\">PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:</span></span></b></span></span></span></p>\r\n\r\n<p style=\"margin-bottom:4px;text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-size:11pt;\"><span style=\"color:#000000;\">This position primarily operates in a professional office environment and routinely uses standard office equipment, computers, HR systems, and training-related materials. The role requires prolonged periods of sitting, standing, walking, speaking, and working on a computer. The HR Coordinator must be able to communicate effectively with employees, leadership, and external partners in person, virtually, and by phone or email. Occasional local travel may be required for onboarding, training support, meetings, or organizational activities. The position may occasionally require lifting or carrying materials and supplies up to 20 pounds. The work environment involves regular interaction with individuals from diverse backgrounds, personalities, and professional levels while supporting HR and onboarding operations.</span></span></span></span></p>\r\n",
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