Registrar Assistant

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    "city": "West Palm Beach",
    "jobId": 306621,
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    "jobTitle": "Registrar Assistant",
    "location": "Palm Beach Atlantic University - West Palm Beach - West Palm Beach, FL 33401",
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    "clientCode": "0BX15",
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    "description": "<h4><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><strong>SUMMARY</strong></span></span></h4>\r\n\r\n<p><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">In support of the university&rsquo;s mission and objectives, the Registrar Assistant serves as the first point of contact in the Registrar&rsquo;s office, assists students with course registration, and processes documents efficiently. This role includes managing student records, handling inquiries, and supporting Registrar events and functions. This position also provides backup support to ensure smooth office operations.</span></span></p>\r\n\r\n<hr />\r\n<h4><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\"><strong>Customer Service</strong></span></span></h4>\r\n\r\n<ul>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Greets and welcomes those entering the office in a friendly manner and provides answers or assistance as needed.</span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Promptly answers Registrar main phoneline, screens and routes calls as needed, and returns missed calls daily.</span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Directs students to the appropriate colleague for appointments or assistance.</span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Answers general questions regarding policies and procedures.</span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Accesses student data to provide initial assistance in answering questions.</span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Addresses registration-related inquiries, conflicts, and issues promptly and effectively, collaborating with relevant stakeholders to find solutions.</span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Assists in entering student registration information into the university&#39;s registration system, ensuring completeness and accuracy of course selections, class times, and instructor assignments.&nbsp;</span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Maintains detailed records of student registration activity, correspondence, and student withdrawal decisions for future reference and reporting purposes.</span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Manages e-mails in the Registrar inbox.</span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Assists the Registrar with supply orders, departmental requisitions, work orders, and purchasing reconciliation.</span></span></li>\r\n</ul>\r\n\r\n<h4><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\"><strong>Document Processing</strong></span></span></h4>\r\n\r\n<ul>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Manages incoming and outgoing mail and assists with the packaging and mailing of diplomas.</span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Distributes academic forms received to the appropriate colleague(s) and assists with processing forms, as needed.</span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Maintains student academic records and files, scans and indexes paper documents.</span></span></li>\r\n</ul>\r\n\r\n<div>\r\n<h4><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\"><strong>Support Registrar Functions</strong></span></span></h4>\r\n\r\n<ul>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Assists with Commencement and other Registrar&rsquo;s Office events.</span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Cross-trains with other staff in the Registrar&rsquo;s Office.</span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Provides backup support for the Registrar team.</span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Other duties as assigned.</span></span></li>\r\n</ul>\r\n</div>\r\n",
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This position also provides backup support to ensure smooth office operations.\\r\\n\\r\\n\\r\\nCustomer Service\\r\\n\\r\\n\\r\\n\\tGreets and welcomes those entering the office in a friendly manner and provides answers or assistance as needed.\\r\\n\\tPromptly answers Registrar main phoneline, screens and routes calls as needed, and returns missed calls daily.\\r\\n\\tDirects students to the appropriate colleague for appointments or assistance.\\r\\n\\tAnswers general questions regarding policies and procedures.\\r\\n\\tAccesses student data to provide initial assistance in answering questions.\\r\\n\\tAddresses registration-related inquiries, conflicts, and issues promptly and effectively, collaborating with relevant stakeholders to find solutions.\\r\\n\\tAssists in entering student registration information into the university&#39;s registration system, ensuring completeness and accuracy of course selections, class times, and instructor assignments.&nbsp;\\r\\n\\tMaintains detailed records of student registration activity, correspondence, and student withdrawal decisions for future reference and reporting purposes.\\r\\n\\tManages e-mails in the Registrar inbox.\\r\\n\\tAssists the Registrar with supply orders, departmental requisitions, work orders, and purchasing reconciliation.\\r\\n\\r\\n\\r\\nDocument Processing\\r\\n\\r\\n\\r\\n\\tManages incoming and outgoing mail and assists with the packaging and mailing of diplomas.\\r\\n\\tDistributes academic forms received to the appropriate colleague(s) and assists with processing forms, as needed.\\r\\n\\tMaintains student academic records and files, scans and indexes paper documents.\\r\\n\\r\\n\\r\\n\\r\\nSupport Registrar Functions\\r\\n\\r\\n\\r\\n\\tAssists with Commencement and other Registrar&rsquo;s Office events.\\r\\n\\tCross-trains with other staff in the Registrar&rsquo;s Office.\\r\\n\\tProvides backup support for the Registrar team.\\r\\n\\tOther duties as assigned.\\r\\n\\r\\n\\r\\nQualificationsEDUCATION\\n\\nPost high school training required; bachelor&rsquo;s degree preferred, or equivalent experience.\\n\\nEXPERIENCE\\n\\n1+ years&rsquo; experience in higher education, academic operations, or student services, preferred.\\n\\nESSENTIAL COMPETENCIES (Knowledge, Skills, and Abilities)&nbsp;\\n\\n\\n\\tCustomer Service Orientation &ndash; Keeps internal and/or external key stakeholder(s), students, parents, faculty, staff and community partners in mind at all times.&nbsp;\\n\\tProfessionalism&nbsp;&ndash; Displays a high level of professionalism, e.g. timeliness, reliability, communication, and work ethic.\\n\\tChrist-first Faith &ndash; Provides spiritual support to community members, including students, on their Christian faith journey.\\n\\tAdaptable/Flexibility &ndash; Ability to change or adjust to change.\\n\\tAttention to Detail &ndash; Ability to efficiently and accurately focus on a specific task or number of tasks. Reviews details with a critical eye.\\n\\tConfidentiality&nbsp;&ndash; Maintains the necessary confidentiality and discretion required for the position.\\n\\tConflict Management &ndash; Functions professionally and wisely during difficult conversations, while under stress, and while managing challenging situations.\\n\\tEffective Communication &ndash; Expresses ideas and information in a clear and concise manner both verbally and in writing to convey clear, well-articulated messaging across a wide variety of audiences.\\n\\tEstablishes Trust&nbsp;&ndash; Gains the confidence of others by actions and words that promote being honest, forthcoming, and vulnerable.\\n\\tProblem-solving &ndash; Anticipates, evaluates, diagnoses, and resolves problems in a systematic and fact-based manner.\\n\\tProject and Time Management&nbsp;&ndash; Effective planning and priority setting. 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This role includes managing student records, handling inquiries, and supporting Registrar events and functions. This position also provides backup support to ensure smooth office operations.\\r\\n\\r\\n\\r\\nCustomer Service\\r\\n\\r\\n\\r\\n\\tGreets and welcomes those entering the office in a friendly manner and provides answers or assistance as needed.\\r\\n\\tPromptly answers Registrar main phoneline, screens and routes calls as needed, and returns missed calls daily.\\r\\n\\tDirects students to the appropriate colleague for appointments or assistance.\\r\\n\\tAnswers general questions regarding policies and procedures.\\r\\n\\tAccesses student data to provide initial assistance in answering questions.\\r\\n\\tAddresses registration-related inquiries, conflicts, and issues promptly and effectively, collaborating with relevant stakeholders to find solutions.\\r\\n\\tAssists in entering student registration information into the university&#39;s registration system, ensuring completeness and accuracy of course selections, class times, and instructor assignments.&nbsp;\\r\\n\\tMaintains detailed records of student registration activity, correspondence, and student withdrawal decisions for future reference and reporting purposes.\\r\\n\\tManages e-mails in the Registrar inbox.\\r\\n\\tAssists the Registrar with supply orders, departmental requisitions, work orders, and purchasing reconciliation.\\r\\n\\r\\n\\r\\nDocument Processing\\r\\n\\r\\n\\r\\n\\tManages incoming and outgoing mail and assists with the packaging and mailing of diplomas.\\r\\n\\tDistributes academic forms received to the appropriate colleague(s) and assists with processing forms, as needed.\\r\\n\\tMaintains student academic records and files, scans and indexes paper documents.\\r\\n\\r\\n\\r\\n\\r\\nSupport Registrar Functions\\r\\n\\r\\n\\r\\n\\tAssists with Commencement and other Registrar&rsquo;s Office events.\\r\\n\\tCross-trains with other staff in the Registrar&rsquo;s Office.\\r\\n\\tProvides backup support for the Registrar team.\\r\\n\\tOther duties as assigned.\\r\\n\\r\\n\\r\\n\",\"employmentType\":\"FULL_TIME\",\"hiringOrganization\":{\"@type\":\"Organization\",\"name\":\"Palm Beach Atlantic University\",\"logo\":\"https://www.paycomonline.net/v4/ats/web.php/application/style/logo?clientkey=85B0677EE5F565F7218786A34C475495\"},\"jobLocation\":{\"@type\":\"Place\",\"address\":{\"streetAddress\":\"901 SOUTH FLAGLER DRIVE\",\"addressLocality\":\"West Palm Beach\",\"addressRegion\":\"FL\",\"postalCode\":33401,\"addressCountry\":\"USA\"}},\"qualifications\":\"EDUCATION\\n\\nPost high school training required; bachelor&rsquo;s degree preferred, or equivalent experience.\\n\\nEXPERIENCE\\n\\n1+ years&rsquo; experience in higher education, academic operations, or student services, preferred.\\n\\nESSENTIAL COMPETENCIES (Knowledge, Skills, and Abilities)&nbsp;\\n\\n\\n\\tCustomer Service Orientation &ndash; Keeps internal and/or external key stakeholder(s), students, parents, faculty, staff and community partners in mind at all times.&nbsp;\\n\\tProfessionalism&nbsp;&ndash; Displays a high level of professionalism, e.g. timeliness, reliability, communication, and work ethic.\\n\\tChrist-first Faith &ndash; Provides spiritual support to community members, including students, on their Christian faith journey.\\n\\tAdaptable/Flexibility &ndash; Ability to change or adjust to change.\\n\\tAttention to Detail &ndash; Ability to efficiently and accurately focus on a specific task or number of tasks. Reviews details with a critical eye.\\n\\tConfidentiality&nbsp;&ndash; Maintains the necessary confidentiality and discretion required for the position.\\n\\tConflict Management &ndash; Functions professionally and wisely during difficult conversations, while under stress, and while managing challenging situations.\\n\\tEffective Communication &ndash; Expresses ideas and information in a clear and concise manner both verbally and in writing to convey clear, well-articulated messaging across a wide variety of audiences.\\n\\tEstablishes Trust&nbsp;&ndash; Gains the confidence of others by actions and words that promote being honest, forthcoming, and vulnerable.\\n\\tProblem-solving &ndash; Anticipates, evaluates, diagnoses, and resolves problems in a systematic and fact-based manner.\\n\\tProject and Time Management&nbsp;&ndash; Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.\\n\\tResults Orientation &amp; Accountability &ndash; Takes accountability and identifies, executes and drives actions to consistently achieve desired results.\\n\\tSelf-development &ndash; Grow one&rsquo;s self-awareness, abilities, skills, and/or talent.\\n\\tTeamwork &amp; Collaboration &ndash; Creates a climate that fosters commitment to a common vision and shared values that promote cooperation and working together through trust and support of others both departmentally and cross-functionally.&nbsp;\\n\\n\\nADDITIONAL REQUIREMENTS\\n\\n\\n\\tAbility to work non-routine hours during certain times of the year.\\n\\tAbility to sit for prolonged periods of time.\\n\\tAbility to lift/move objects up to 25 pounds.\\n\\n\",\"experienceRequirements\":\"EDUCATION\\n\\nPost high school training required; bachelor&rsquo;s degree preferred, or equivalent experience.\\n\\nEXPERIENCE\\n\\n1+ years&rsquo; experience in higher education, academic operations, or student services, preferred.\\n\\nESSENTIAL COMPETENCIES (Knowledge, Skills, and Abilities)&nbsp;\\n\\n\\n\\tCustomer Service Orientation &ndash; Keeps internal and/or external key stakeholder(s), students, parents, faculty, staff and community partners in mind at all times.&nbsp;\\n\\tProfessionalism&nbsp;&ndash; Displays a high level of professionalism, e.g. timeliness, reliability, communication, and work ethic.\\n\\tChrist-first Faith &ndash; Provides spiritual support to community members, including students, on their Christian faith journey.\\n\\tAdaptable/Flexibility &ndash; Ability to change or adjust to change.\\n\\tAttention to Detail &ndash; Ability to efficiently and accurately focus on a specific task or number of tasks. Reviews details with a critical eye.\\n\\tConfidentiality&nbsp;&ndash; Maintains the necessary confidentiality and discretion required for the position.\\n\\tConflict Management &ndash; Functions professionally and wisely during difficult conversations, while under stress, and while managing challenging situations.\\n\\tEffective Communication &ndash; Expresses ideas and information in a clear and concise manner both verbally and in writing to convey clear, well-articulated messaging across a wide variety of audiences.\\n\\tEstablishes Trust&nbsp;&ndash; Gains the confidence of others by actions and words that promote being honest, forthcoming, and vulnerable.\\n\\tProblem-solving &ndash; Anticipates, evaluates, diagnoses, and resolves problems in a systematic and fact-based manner.\\n\\tProject and Time Management&nbsp;&ndash; Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.\\n\\tResults Orientation &amp; Accountability &ndash; Takes accountability and identifies, executes and drives actions to consistently achieve desired results.\\n\\tSelf-development &ndash; Grow one&rsquo;s self-awareness, abilities, skills, and/or talent.\\n\\tTeamwork &amp; Collaboration &ndash; Creates a climate that fosters commitment to a common vision and shared values that promote cooperation and working together through trust and support of others both departmentally and cross-functionally.&nbsp;\\n\\n\\nADDITIONAL REQUIREMENTS\\n\\n\\n\\tAbility to work non-routine hours during certain times of the year.\\n\\tAbility to sit for prolonged periods of time.\\n\\tAbility to lift/move objects up to 25 pounds.\\n\\n\",\"validThrough\":\"-0001-11-30\",\"educationRequirements\":\"4 Year Degree\"}",
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    "qualifications": "<h4><span style=\"display:block; font-size:14px\"><span style=\"font-family:Arial,Helvetica,sans-serif\"><strong>EDUCATION</strong></span></span></h4>\n\n<p><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\">Post high school training required; bachelor&rsquo;s degree preferred, or equivalent experience.</span></span></p>\n\n<h4><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\"><strong>EXPERIENCE</strong></span></span></h4>\n\n<p><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\">1+ years&rsquo; experience in higher education, academic operations, or student services, preferred.</span></span></p>\n\n<h4><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\"><strong>ESSENTIAL COMPETENCIES (Knowledge, Skills, and Abilities)&nbsp;</strong></span></span></h4>\n\n<ul>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\"><strong>Customer Service Orientation</strong> &ndash; Keeps internal and/or external key stakeholder(s), students, parents, faculty, staff and community partners in mind at all times.&nbsp;</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\"><strong>Professionalism&nbsp;</strong>&ndash; Displays a high level of professionalism, e.g. timeliness, reliability, communication, and work ethic.</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\"><strong>Christ-first Faith</strong> &ndash; Provides spiritual support to community members, including students, on their Christian faith journey.</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\"><strong>Adaptable/Flexibility</strong> &ndash; Ability to change or adjust to change.</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\"><strong>Attention to Detail</strong> &ndash; Ability to efficiently and accurately focus on a specific task or number of tasks. Reviews details with a critical eye.</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\"><strong>Confidentiality&nbsp;</strong>&ndash; Maintains the necessary confidentiality and discretion required for the position.</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\"><strong>Conflict Management</strong> &ndash; Functions professionally and wisely during difficult conversations, while under stress, and while managing challenging situations.</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\"><strong>Effective Communication</strong> &ndash; Expresses ideas and information in a clear and concise manner both verbally and in writing to convey clear, well-articulated messaging across a wide variety of audiences.</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\"><strong>Establishes Trust&nbsp;</strong>&ndash; Gains the confidence of others by actions and words that promote being honest, forthcoming, and vulnerable.</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\"><strong>Problem-solving</strong> &ndash; Anticipates, evaluates, diagnoses, and resolves problems in a systematic and fact-based manner.</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\"><strong>Project and Time Management&nbsp;</strong>&ndash; Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\"><strong>Results Orientation &amp; Accountability</strong> &ndash; Takes accountability and identifies, executes and drives actions to consistently achieve desired results.</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\"><strong>Self-development</strong> &ndash; Grow one&rsquo;s self-awareness, abilities, skills, and/or talent.</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\"><strong>Teamwork &amp; Collaboration</strong> &ndash; Creates a climate that fosters commitment to a common vision and shared values that promote cooperation and working together through trust and support of others both departmentally and cross-functionally.&nbsp;</span></span></li>\n</ul>\n\n<h4><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\"><strong>ADDITIONAL REQUIREMENTS</strong></span></span></h4>\n\n<ul>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\">Ability to work non-routine hours during certain times of the year.</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\">Ability to sit for prolonged periods of time.</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\">Ability to lift/move objects up to 25 pounds.</span></span></li>\n</ul>\n",
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