AP Specialist

ABOUT VEG In 2014, VEG was born with a mission to help people and their pets when they need it most by challenging norms and fixing the ER experience. Since then, we’ve expanded rapidly, with hospitals nationwide open 24/7/365, and created an ER experience that focuses on what our pets and pet parents really need. We’ve done the same for our people (VEGgies), finding a way to say YES so they are empowered to achieve great things, grow in unexpected ways, and find a place where they truly belong. We’re rethinking emergency care from every angle—from how we run our hospitals to how we support the people working inside them. That’s where our headquarters team comes in. Whether building technology to make our hospitals more efficient, recruiting and growing incredible VEGgies, or bringing our brand to life through marketing, our VQ (VEG Headquarters) team makes it all possible—ensuring our hospitals and people have everything they need to help pets and their families. VEG is a 2025 and 2026 certified Great Place to Work®. THE JOB The Accounts Payable Specialist plays an important role in keeping VEG’s rapidly growing hospital network running smoothly behind the scenes. From making sure our vendors are paid accurately and on time to partnering with hospital teams and VQ to solve problems quickly, this role supports the teams who make VEG’s mission possible by caring for pets and their families in moments that truly matter. At VEG, we move fast, take ownership, and aren’t afraid to rethink the way things have always been done. This is a great opportunity for someone who loves organization, thrives in a high-energy environment, enjoys collaborating across teams, and wants to be part of a company that’s growing, innovating, and having fun while doing meaningful work. WHAT YOU’LL DO Process, code, and route invoices accurately and timely using Coupa and Sage Intacct in a fast-paced, high-volume environment Initiate, review, and track vendor payments while ensuring compliance with internal controls, approval workflows, and company policies Partner with Accounting to support accurate invoice processing, payment execution, reconciliations, and month-end close activities Collaborate cross-functionally with hospital teams and VQ to resolve invoice discrepancies, payment inquiries, and vendor issues with urgency and professionalism Manage and respond to accounts payable requests through internal ticketing systems, prioritizing clear communication and timely resolution Maintain accurate and up-to-date vendor records, including payment terms, tax documentation, and banking details Support audit requests and internal reviews by providing documentation and explanations as needed Identify trends, gaps, or recurring issues and proactively recommend process improvements Contribute to ongoing AP modernization efforts, including automation, AI-driven initiatives, and system enhancements Assist with special projects, system implementations, and ad hoc reporting as VEG continues to scale Bring a solutions-oriented, team-first mindset that aligns with VEG’s culture of ownership, transparency, and continuous improvement WHAT YOU NEED 2+ years of accounts payable or related accounting experience, preferably in a high-volume or multi-location environment Experience working with AP systems such as Coupa, Sage Intacct, or similar ERP and invoice management tools Strong attention to detail with the ability to manage multiple priorities in a fast-paced setting Clear, professional communication skills and a service-oriented approach to internal and external partners Comfort working cross-functionally and adapting to change in a growing organization A proactive mindset - you don’t just identify problems, you help solve them Alignment with VEG’s values: empathy, ownership, collaboration, and a drive to keep getting better WHO YOU ARE Empathetic, instinctively taking a people-centric approach, whether supporting your colleagues or making an effort to understand different perspectives Have a sense of humility; acknowledging mistakes, sharing credit with others, and lifting up your team’s’ accomplishments Feel a strong sense of ownership over your work, taking responsibility for outcomes and staying committed to achieving long-term, impactful results Curious by nature; you ask insightful questions and continuously seek out opportunities to learn and grow your skills and knowledge HOW WE INVEST IN YOU Competitive Compensation Including ($60,000 - $70,000) + bonus + benefits. Comprehensive health and wellness benefits that start on day one, and access to free therapy or counseling Paid parental leave, up to 10 weeks at 100% of regular salary, and offering inclusive fertility and family-building care for all types of families Unlimited PTO to use for vacation or sick days—however you need it! Generous employee referral program, so our awesome people can bring in more awesome people. And the little (big) things, like casual office attire, ability to bring your fur baby to work, cool VEG swag, food in the fridge for when you’re hungry and free lunches twice a week!! Company laptop and a monthly cell phone reimbursement BETTER TOGETHER: WHY IN-PERSON MATTERS AT VEG HQ Our hospitals thrive on in-person collaboration, and VQ is no different. Time in the office sparks stronger connections, meaningful conversations, and better results—all bringing our core values to life. We prioritize being present because our values are best achieved side by side. Plus, we make getting here easy with free parking and a shuttle from the White Plains Metro-North station. DEI At VEG, diversity is not just a word—it's a strength that fuels innovation and kindness. Our mission is “Helping people and their pets when they need it most.” And we do that better when our VEGgies (employees) feel valued, respected, and empowered to bring their authentic selves to work. That's why we're devoted to creating an environment that reflects the diverse communities we serve—where different perspectives are not only welcomed but celebrated. We are focused on providing equitable opportunities for growth, promoting inclusive decision-making, and ensuring that everyone's perspective is considered. Saying yes to VEG means helping us build a culture where your unique experiences and background contribute to a shared vision: being the world’s veterinary emergency company.

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