Executive Assistant

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  "last_changed_at": "2026-05-30T05:54:20.193Z",
  "active_status": "active"
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  "location": {
    "raw": "Charlotte, North Carolina, 28202, United States",
    "city": "Charlotte",
    "region": null,
    "country": "United States",
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    "confidence": 0.95
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  "inferred_at": "2026-06-06T10:27:24.035Z",
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    "countries": [
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  "remote_policy": "remote",
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  "list_job": {
    "id": "202",
    "isRemote": null,
    "location": {
      "city": "Charlotte",
      "state": "North Carolina"
    },
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    "departmentId": "19084",
    "locationType": "0",
    "jobOpeningName": "Executive Assistant",
    "departmentLabel": "110500 Executive Office",
    "employmentStatusLabel": "Full-Time"
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  "detail_job_opening": {
    "location": {
      "city": "Charlotte",
      "state": "North Carolina",
      "postalCode": "28202",
      "addressCountry": "United States"
    },
    "datePosted": "2026-05-06",
    "atsLocation": {
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    "description": "<p><em><span style=\"font-family: Arial, sans-serif; font-weight: bold\">*** Unable to provide sponsorship at this time. Only considering persons eligible to work in the United States.</span></em></p>\n<p><br>Are you a seasoned administrative professional with a global mindset and a passion for humanitarian impact? GSD is looking for an <span style=\"font-weight: bold\">Executive Assistant</span> to drive organizational success through proactive calendar management, complex international travel coordination, and high-level project support. You will act as a cohesive link between our executive team and functional departments, maintaining the highest standards of discretion and excellence as we work to strengthen local capacity in the face of the climate crisis.<br></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">GSD offers a comprehensive benefits package to include:</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Up to 25 days of accrued vacation</span></li>\n<li><span style=\"font-size: 12pt\">Up to 80 hours of annual sick leave</span></li>\n<li><span style=\"font-size: 12pt\">Up to 80 hours of Military Pay and 30 Days Differential</span></li>\n<li><span style=\"font-size: 12pt\">Medical, Dental and Vision (GSD covers monthly premium)</span></li>\n<li><span style=\"font-size: 12pt\">Group Life and AD&amp;D Coverage (GSD covers monthly premium)</span></li>\n<li><span style=\"font-size: 12pt\">Retirement (Pre and Post Tax Options) and a Company Match</span></li>\n<li><span style=\"font-size: 12pt\">Matches on Qualified 529 Plans</span></li>\n<li><span style=\"font-size: 12pt\">Up to 14 Paid Holidays</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-family: arial, helvetica, sans-serif; font-weight: bold\">Want to know more?</span><span style=\"font-family: arial, helvetica, sans-serif; font-weight: bold\"> Read on to learn more about the role and how you can help us turn strategy into action!</span></span></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">ESSENTIAL FUNCTIONS:</span></p>\n<ol>\n<li><span style=\"font-size: 12pt\">Proactively manage executive calendars, scheduling, meetings, and shifting priorities while anticipating administrative needs;</span></li>\n<li><span style=\"color: rgb(27, 28, 29); font-size: 12pt\">Coordinate domestic and international travel, itineraries, documentation, logistics, and last-minute travel changes;</span></li>\n<li><span style=\"color: rgb(27, 28, 29); font-size: 12pt\">Support Salesforce CRM data entry relationships and contact management;</span></li>\n<li><span style=\"font-size: 12pt\">Prepare, reconcile, and submit expense reports;</span></li>\n<li><span style=\"font-size: 12pt\">Manage executive communications, information flow, and preparation of correspondence, memos, and internal communications;</span></li>\n<li><span style=\"color: rgb(27, 28, 29); font-size: 12pt\">Maintain a high bar for quality through reliability and by rigorously reviewing work for accuracy and consistency;</span></li>\n<li><span style=\"color: rgb(27, 28, 29); font-size: 12pt\">Plan and execute organizational events, off-sites, retreats, and leadership meetings including logistics, vendors, and budgets;</span></li>\n<li><span style=\"color: rgb(27, 28, 29); font-size: 12pt\">When needed, be prepared to accompany Executives for high-profile engagements;</span></li>\n<li><span style=\"color: rgb(27, 28, 29); font-size: 12pt\">Maintain professionalism, discretion, and strict confidentiality as applicable with all materials and matters;</span></li>\n<li><span style=\"color: rgb(27, 28, 29); font-size: 12pt\">Cultivate high-trust partnerships across the organization, serving as a cohesive link between the Executive Team and all functional departments;</span></li>\n<li><span style=\"font-size: 12pt\">Support strategic initiatives and special projects through coordination, communication, reporting, and presentation development;</span></li>\n<li><span style=\"font-size: 12pt\">Prompt and action GSD’s core values of accountability, humility, and integrity in all work we conduct;</span></li>\n<li><span style=\"font-size: 12pt\">Promote good stewardship of financial and other resources to achieve maximum benefit to those impacted by disaster or at risk of impact; and</span></li>\n<li><span style=\"font-size: 12pt\">Perform other duties as assigned.</span><br></li>\n</ol>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">QUALIFICATIONS: </span></p>\n<p><span style=\"font-size: 12pt\"> </span></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Required Experience:</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Seven (7) or more years of relevant experience as an executive assistant to a senior leadership position;</span></li>\n<li><span style=\"font-size: 12pt\">Experience supporting in-office and remote staff; and</span></li>\n<li><span style=\"font-size: 12pt\">Project management experience required, certification preferred.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Education:</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Bachelor’s Degree in Business Administration or relevant field; or</span></li>\n<li><span style=\"font-size: 12pt\">Equivalent experience and training.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Knowledge/Skills:</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Excellent computer skills, to include competency with Google Suite;</span></li>\n<li><span style=\"font-size: 12pt\">Ability to manage time independently and coordinate multiple projects simultaneously under pressure;</span></li>\n<li><span style=\"font-size: 12pt\">Confident and effective written and verbal communication, to include proofreading and editing;</span></li>\n<li><span style=\"font-size: 12pt\">Cultural awareness and the ability to work collaboratively with a wide array of stakeholders to build relationships;</span></li>\n<li><span style=\"font-size: 12pt\">Ability to proactively identify and critically think to solve problems; </span></li>\n</ul>\n<ul>\n<li><span style=\"font-size: 12pt\">Exceptional organizational skills, attention to detail, and the ability to rapidly shift tasks;</span></li>\n<li><span style=\"font-size: 12pt\">Experience working and/or traveling domestically and internationally; and</span></li>\n<li><span style=\"font-size: 12pt\">Working knowledge of Spanish and/or French desired.</span><br></li>\n</ul>\n<p><span style=\"font-size: 12pt\"> </span></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">WORKING CONDITIONS AND PHYSICAL DEMANDS:</span></p>\n<p><span style=\"font-size: 12pt\">GSD prioritizes the safety, security, and well-being of all of our staff members. All employees are expected to follow strict safety protocols, including the use of personal protective equipment (PPE) as required and adherence to safety regulations (maritime, and other), to mitigate risks. </span></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Consistent with the Americans with Disabilities Act (ADA) and North Carolina state law, GSD will provide reasonable accommodation for a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship or a direct threat to the health and/or safety of the individual or others. </span></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt\">These working conditions and physical demands are described to provide a clear understanding of the nature of the role, including the essential deployment responsibilities that may be necessary, to ensure that potential candidates are well-prepared for the challenging and demanding nature of the duties and realities of disaster response work. </span></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt; text-decoration: underline\">Working Conditions </span></p>\n<p><span style=\"font-size: 12pt\">Work is performed in an office setting and is generally sedentary, but may involve movement (e.g., walking, standing or otherwise being mobile throughout the office) for brief periods of time;</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Ability to use hands, reach, and independently lift and move items weighing up to 20 pounds, carry, push, and pull or otherwise move objects;</span></li>\n<li><span style=\"font-size: 12pt\">Ability to bend and stoop;</span></li>\n<li><span style=\"font-size: 12pt\">Ability to sit and view a computer screen for extended periods of time;</span></li>\n<li><span style=\"font-size: 12pt\">Ability to demonstrate manual dexterity to operate computer and other office equipment;</span></li>\n<li><span style=\"font-size: 12pt\">Routine domestic and international travel up to 10% is required; and </span></li>\n<li><span style=\"font-size: 12pt\">Ability to communicate effectively with others.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 12pt; text-decoration: underline\">Physical Demands </span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Ability to perform work indoors in an office environment;</span></li>\n<li><span style=\"font-size: 12pt\">Ability to work a varied schedule to complete projects and meet deadlines in response to changing demands;</span></li>\n<li><span style=\"font-size: 12pt\">Ability to travel to attend meetings, industry or professional association conferences and stay overnight as required.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 12pt\">This job description reflects an assignment of essential functions.  It does not prescribe or restrict the tasks that may be assigned.  Other duties and tasks may be assigned to this job at GSD’s discretion.</span></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Work Authorization Requirements: </span><span style=\"font-size: 12pt\">GSD participates in E-Verify, an internet-based system that allows employers to determine the eligibility of their employees to work in the United States. E-Verify is administered by the U.S. Department of Homeland Security and the Social Security Administration. Our participation in E-Verify is in compliance with federal law and is limited to the use of E-Verify for employment eligibility verification only. We do not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents presented for use on the Form I-9. Notwithstanding, employment is conditional upon validity of Employment Authorization Documents (EADs).</span></p>\n<p><br></p>\n<p><span style=\"font-size: 10pt; font-style: italic\">This job description is a summary rather than a detailed list of the duties performed.  The essential functions, knowledge, skills, and working conditions may change along with business needs.  This job description does not constitute a contract between employer and employee as employment is at will.  Global Support and Development provides reasonable accommodations to assist qualified individuals in order to perform the essential functions their job requires.</span></p>\n<p><br></p>\n<p><span style=\"font-size: 10pt; font-style: italic\">GSD is an Equal Opportunity Employer, and embraces all candidates regardless of race, color, sex (including pregnancy), nation of origin, ethnicity, religion, disability, marital status, sexual orientation, age, gender identity or expression, genetic information, military/veteran status or any other basis prohibited by law. </span></p>\n<p><br></p>\n<p><span style=\"font-size: 10pt; font-style: italic\">GSD promotes diversity, equity, and inclusion in all candidate selections.</span></p>",
    "compensation": "Starting from $92,560 / Year",
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    "jobOpeningName": "Executive Assistant",
    "departmentLabel": "110500 Executive Office",
    "jobOpeningStatus": "Open",
    "minimumExperience": "Experienced",
    "jobOpeningShareUrl": "https://gsdngo.bamboohr.com/careers/202",
    "employmentStatusLabel": "Full-Time"
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