Executive Assistant

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  "list_job": {
    "id": "26",
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    "location": {
      "city": "Paris",
      "state": "Paris"
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    "departmentId": "18632",
    "locationType": "2",
    "jobOpeningName": "Executive Assistant",
    "departmentLabel": "Operations",
    "employmentStatusLabel": "Full-Time"
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  "detail_job_opening": {
    "location": {
      "city": "Paris",
      "state": "Paris",
      "postalCode": "75009",
      "addressCountry": "France"
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    "datePosted": "2026-02-25",
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    "description": "<p><span style=\"font-size: 24pt\">Executive Assistant, Current AI </span></p>\n<p> </p>\n<p>While the role will be based in Paris, Current AI is expected to have flexible working arrangements.</p>\n<p>  </p>\n<p><span style=\"font-size: 24pt\">About Current AI</span></p>\n<p><span> </span></p>\n<p><span><a href=\"https://www.currentai.org/\" target=\"_blank\" rel=\"noopener noreferrer\">Current Al</a></span> is a global partnership working to reshape the future of Al and ensure it serves the public good. Launched in February 2025 at the Al Action Summit in Paris, it has secured over $400 million in initial funding from the French government, Al Collaborative, and a coalition of leading governments, philanthropies, and industry partners.</p>\n<p> </p>\n<p>Our mission is to shape the AI ecosystem by focusing on the outcomes that matter most to people and communities, with transparency and equity.</p>\n<p> </p>\n<p>We focus on areas where Al can make a meaningful difference, like healthcare, science, linguistic diversity, trust and safety. At the same time, we are helping build the partnerships, tools and standards needed for a future where open, trustworthy technology serves the public interest.</p>\n<p><br></p>\n<p><span style=\"font-size: 24pt\">Why this role matters  </span></p>\n<p> </p>\n<p>This is not a traditional admin role. As the CEO's Executive Assistant, you will be at the operational heart of a young, mission-driven organisation in its start-up phase.</p>\n<p> </p>\n<p>You’ll help build the systems and routines that allow a small international team to work smoothly: keeping calendars under control, meetings on track, documents organised, and our (growing) Paris base running effectively.</p>\n<p> </p>\n<p>You’ll work closely with Current AI’s leadership and core team, supporting everything from day-to-day logistics to small internal projects and events. Your ability to stay organised, anticipate needs, and “make things work” will free others to focus on strategy, partnerships and programmes - directly contributing to accelerating public-interest AI. <span>     </span></p>\n<p><span style=\"font-size: 24pt\">What you’ll do</span></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Provide proactive administrative support to CEO (70%)</span><br></p>\n<ul>\n<li>Manage complex calendars, including scheduling across multiple time zones and stakeholder groups.</li>\n<li>Coordinate meetings (in-person and virtual): invitations, agendas, materials, technical setup, room / Zoom logistics, note-taking and follow-up actions.</li>\n<li>Support travel arrangements (trains / flights, accommodation, visas if needed, local logistics) and prepare travel packs / briefs.</li>\n<li>Help draft, format and proofread documents and presentations for internal and external use (e.g. meeting decks, memos).</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Support HR, onboarding and internal processes (20%)</span></p>\n<ul>\n<li>Coordinate onboarding and offboarding checklists: equipment, access to tools, welcome materials, first-week schedules.</li>\n<li>Maintain and update key internal records and contact lists (staff, suppliers, partners).</li>\n<li>Support implementation and documentation of internal processes (e.g. how we request travel, expenses, meeting templates, filing conventions).</li>\n<li>Help coordinate small internal events and team offsites (logistics, invitations, catering, etc.).</li>\n<li>Support IT and tools coordination (e.g. onboarding checklists, ordering equipment for new employees, liaising with external IT support and vendors).</li>\n</ul>\n<p> </p>\n<p><span style=\"font-weight: bold\">Coordinate coworking space and team logistics (10%)</span></p>\n<ul>\n<li>Act as the main point of contact between Current AI and the coworking space operator (access, membership changes, meeting room bookings, any issues).</li>\n<li>Make sure the team has what they need to work efficiently in the space (badges, Wi-Fi/access info, printing, lockers, small equipment, etc.).</li>\n<li>Organise use of meeting rooms and common areas for internal meetings, workshops and visitors.</li>\n<li>Help create a welcoming, professional environment for staff and guests (receiving guests, ensuring supplies, refreshments for meetings, etc.).</li>\n</ul>\n<p>    </p>\n<p><span style=\"font-size: 24pt\">What we’re looking for  </span></p>\n<ul>\n<li>3-5+ years of experience in an administrative, office management, team assistant or similar role, ideally in fast-paced or international environments.</li>\n<li>Proven ability to keep multiple people, calendars and tasks organised - especially when things are ambiguous or moving quickly.</li>\n<li>Professional fluency in English and French (written and spoken) and confidence operating across cultures and contexts.</li>\n<li>Strong proficiency with digital tools (ideally Google Workspace, Slack, Zoom and project/task management tools such as Notion or similar).</li>\n<li>Excellent organisational skills and attention to detail; able to prioritise, follow through and close loops with minimal supervision.</li>\n<li>Strong written and verbal communication skills, able to produce clear, concise and error-free messages and documents.</li>\n<li>High level of discretion and reliability when handling sensitive information.</li>\n<li>Available afternoon to mid-evening to facilitate work with exec in US East Coast time zone</li>\n</ul>\n<p> </p>\n<p><span style=\"font-weight: bold\">Nice-to-haves:<br></span></p>\n<ul>\n<li>Experience in philanthropic or mission-driven organisations, public sector, international organisations or start-ups.</li>\n<li>Familiarity with HR or finance administration (e.g. expenses, invoices, contracts).</li>\n<li>Experience coordinating small projects or events (internal or external).</li>\n<li>Curiosity about AI and its impact on society - you don’t need to be a technologist, but you should be comfortable working around technical topics.</li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-weight: bold\">Character traits:<br></span></p>\n<ul>\n<li>Purpose over ego: you’re mission-driven, low-ego and happy to do what’s needed, from high-visibility tasks to behind-the-scenes work.</li>\n<li>Adaptable: you’re comfortable in a start-up environment, where some things are still being built and priorities can evolve.</li>\n<li>Proactive: you anticipate needs, spot problems early, and suggest practical solutions rather than waiting to be told what to do.</li>\n<li>Tech-savvy: you enjoy learning new tools and finding smarter ways to organise work.</li>\n<li>International mindset: you’re at ease working with colleagues and partners from different cultures, time zones and backgrounds.</li>\n<li>Practical optimism: you stay calm, constructive and solution-oriented, even when plans change or things get messy.</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 24pt\">The offer</span></p>\n<p><br></p>\n<p>We’re committed to ensuring that team members are supported, well-compensated, and able to thrive. Compensation will be competitive and benchmarked against global mission-driven organisations of similar scale in France.</p>\n<p> </p>\n<p><span style=\"font-size: 24pt\">How to apply</span><br></p>\n<p><br></p>\n<p>Please attach a covering note answering each of the following questions in no more than [500] words in total:  </p>\n<ol>\n<li><em> </em><em>What excites you about joining Current AI at this early stage?</em></li>\n<li><em> </em><em>Tell us about a time you helped keep a team, office or project running smoothly in a fast-moving or ambiguous environment.</em></li>\n<li><em> </em><em>Tell us about a time you proactively spotted and solved an operational or administrative problem before it became serious.</em><br></li>\n</ol>\n<p><br></p>\n<p><span style=\"font-size: 24pt\">Equal opportunity commitment   </span></p>\n<p><br></p>\n<p>Current AI is committed to ensuring equal access to employment and preventing all forms of discrimination. All applications will be reviewed fairly, without regard to origin, sex, gender identity, age, sexual orientation, disability, religious beliefs, views held, or any other criteria unrelated to professional qualifications. Selection will be based solely on skills, experience, and suitability for the role.  </p>\n<p> </p>\n<p><em>Current AI does not accept unsolicited applications from recruitment agencies with whom we do not have a signed agreement. Current AI will not be liable for any fees or commissions in the event that a candidate submitted in this manner is subsequently hired.</em> </p>\n<p><br></p>\n<p><br></p>",
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    "minimumExperience": "Experienced",
    "jobOpeningShareUrl": "https://aicurrent.bamboohr.com/careers/26",
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