Executive Operations Coordinator (DMV-Based)

{
  "content_hash": "22f33c5d8507aa994ea18b1df8e4b050a99e5309dad4f9659ab516f9e8ac63ac",
  "source_hash": "8600078d976d41ee8d254aeb74b7bf55131163cc0d7fbd74d4666abba454b30b",
  "last_changed_at": "2026-05-30T05:40:41.893Z",
  "active_status": "active"
}

{
  "language": "en",
  "location": {
    "raw": "Washington, District of Columbia, 20005, United States",
    "city": "Washington",
    "region": null,
    "country": "United States",
    "is_remote": false,
    "confidence": 0.95
  },
  "salary_max": 95000,
  "salary_min": 85000,
  "inferred_at": "2026-06-06T10:25:15.129Z",
  "launch_scope": {
    "reason": "bamboohr_production_catalog",
    "included": true,
    "location": {
      "raw": "Washington, District of Columbia, 20005, United States",
      "city": "Washington",
      "region": null,
      "country": "United States",
      "is_remote": false,
      "confidence": 0.95
    },
    "countries": [
      "United States"
    ]
  },
  "remote_policy": "hybrid",
  "salary_period": "year",
  "workplace_type": "hybrid",
  "salary_currency": "USD"
}

{}

{
  "list_job": {
    "id": "42",
    "isRemote": null,
    "location": {
      "city": "Washington",
      "state": "District of Columbia"
    },
    "atsLocation": {
      "city": null,
      "state": null,
      "country": null,
      "province": null
    },
    "departmentId": "18563",
    "locationType": "2",
    "jobOpeningName": "Executive Operations Coordinator (DMV-Based)",
    "departmentLabel": "Operations",
    "employmentStatusLabel": "Full-Time"
  },
  "detail_errors": [],
  "detail_job_opening": {
    "location": {
      "city": "Washington",
      "state": "District of Columbia",
      "postalCode": "20005",
      "addressCountry": "United States"
    },
    "datePosted": "2026-05-05",
    "atsLocation": {
      "city": null,
      "state": null,
      "country": null,
      "countryId": null
    },
    "description": "<p><span style=\"color: #666666; font-family: Arial,sans-serif; font-size: 12pt\">Organization Overview</span><span style=\"color: rgb(34, 34, 34); font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\"><br></span><span style=\"color: rgb(34, 34, 34); font-family: Arial, sans-serif; font-size: 10pt\">Action Network is a mission-driven, nonprofit organization that provides cutting-edge technology to progressive campaigns and organizations, allowing them to mobilize, organize, and win on the issues that will build a more just and equitable world.</span></p>\n<p><span style=\"color: rgb(34, 34, 34); font-family: Arial, sans-serif; font-size: 10pt\"><br></span><span style=\"color: rgb(34, 34, 34); font-family: Arial, sans-serif; font-size: 10pt\">With a team of 30 passionate, talented staff members, Action Network develops tools that are made for – and with – core partners who want to build broad support and foster deeper relationships with supporters. </span></p>\n<p><span style=\"color: rgb(34, 34, 34); font-family: Arial, sans-serif; font-size: 10pt\"><br></span><span style=\"color: rgb(34, 34, 34); font-family: Arial, sans-serif; font-size: 10pt\">Since launching in 2012, Action Network has grown from a tiny startup into a strategic force in the progressive movement. Action Network tools are used by tens of thousands of groups worldwide, from local grassroots activists to movements like Free DC and the Pipeline Fund, to the largest campaigns and organizations, such as MoveOn, the Canadian Labour Congress, and the AFL-CIO. Action Network believes that the tools it builds are inextricably linked to how the organization builds them and is dedicated to a workplace that matches its core values.</span></p>\n<p><br></p>\n<p><span style=\"color: #666666; font-family: Arial,sans-serif; font-size: 12pt\">Position Overview</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">We are seeking a highly organized, proactive, and detail-oriented Executive Operations Coordinator to provide high-level administrative, operational, and coordination support to senior leadership. This role serves as a key partner in ensuring leaders are organized, prepared, and able to focus on strategic priorities by managing complex scheduling, coordinating high-stakes meetings, tracking follow-through, and supporting key organizational operations.</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">The ideal candidate thrives in fast-paced environments, is exceptionally organized, and excels at keeping leaders and teams aligned on priorities. This individual will play a critical role in ensuring leadership operations run smoothly while helping maintain accountability across key organizational initiatives.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">This role is considered hybrid because, while the majority of time will be flexible or work-from-home, the expectation is that the person will need to go into the office to support in-person meetings, events, and leadership needs as required. Schedules and expectations will be set with the Senior Manager of Finance and Business Operations.</span></p>\n<p><br></p>\n<p><span style=\"color: #666666; font-family: Arial,sans-serif; font-size: 12pt\">Key Responsibilities</span></p>\n<p><span style=\"color: rgb(102, 102, 102); font-family: Arial, sans-serif; font-size: 10pt\">Executive Calendar Management &amp; Strategic Scheduling</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Manage complex calendars for senior leaders, ensuring schedules align with organizational priorities and quarterly goals</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Coordinate meetings across multiple stakeholders while balancing competing priorities and resolving scheduling conflicts</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Conduct regular check-ins with senior leaders to identify pending priorities and help move strategic initiatives forward</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Schedule performance management meetings and related leadership review processes</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Coordinate travel logistics for senior leaders, including transportation, lodging, and itineraries</span></li>\n</ul>\n<p><span style=\"color: rgb(102, 102, 102); font-family: Arial, sans-serif; font-size: 10pt\">Leadership Meeting Management</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Coordinate Senior Leadership Team meetings, all-staff meetings, and monthly staff meetings</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Collect agenda items from stakeholders and prepare/distribute meeting agendas in advance</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Manage meeting logistics, including room reservations and technology setup as needed</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Attend meetings when appropriate to capture notes, document action items, and ensure accountability for follow-up</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Track progress on meeting deliverables and follow up with team members on outstanding action items</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Support board meeting logistics, including scheduling, agenda coordination, materials preparation, and follow-up tracking</span></li>\n</ul>\n<p><span style=\"color: rgb(102, 102, 102); font-family: Arial, sans-serif; font-size: 10pt\">Hiring, Onboarding &amp; Employee Support</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Support hiring logistics by coordinating interview schedules, communicating with candidates, and ensuring job postings are published</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Follow up with hiring managers to ensure job descriptions and hiring materials are completed on time</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Coordinate onboarding logistics for new hires, including deadlines, required documentation, and systems access</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Partner with hiring managers to support role-specific onboarding plans</span></li>\n</ul>\n<p><span style=\"color: rgb(102, 102, 102); font-family: Arial, sans-serif; font-size: 10pt\">Administrative &amp; Operational Support</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Provide general administrative support, including document management, electronic filing, recordkeeping, and data entry</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Coordinate logistics for retreats, annual planning sessions, and internal team events</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Support employee engagement initiatives such as survey communications and participation tracking</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Support special projects and additional operational needs as required</span></li>\n</ul>\n<p><span style=\"color: rgb(102, 102, 102); font-family: Arial, sans-serif; font-size: 10pt\">Finance &amp; Budget Support</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Assist with invoice processing, expense reports, reimbursements, and basic expense tracking</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Support budgeting processes and maintain accurate operational spending records</span></li>\n</ul>\n<p><span style=\"color: rgb(102, 102, 102); font-family: Arial, sans-serif; font-size: 10pt\">Cross-Functional Coordination</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Serve as a liaison between leadership and office management teams</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Coordinate office-related requests such as meeting space reservations, supplies, and facilities needs</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Partner across departments to ensure smooth communication and execution of organizational priorities</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: #666666; font-family: Arial,sans-serif; font-size: 12pt\">Qualifications</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">At least 2-4 years of experience supporting senior executives, leadership teams, or complex organizational operations</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Must be based in the DMV area (Washington, D.C., Maryland, or Virginia)</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Strong experience managing complex calendars and scheduling across multiple stakeholders</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Excellent meeting coordination, organization, and follow-through skills</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Highly organized and proactive with a strong sense of urgency and accountability</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Strong attention to detail and ability to manage multiple priorities simultaneously</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Ability to handle confidential information with professionalism and discretion</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Professional, adaptable, and solutions-oriented</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Ability to go into the DC office to coordinate logistics for meetings and events</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Strong executor who helps leaders stay focused on high-priority work</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Excellent written and verbal communication skills</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Proficiency with Google Workspace, Slack, and project management tools</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Knowledge of Sage Intacct and expense management software such as </span><a href=\"http://bill.com\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Bill.com</span></a><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"> or Expensify is a plus.</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Action Squared is committed to cultivating a culture of inclusion and connectedness. We can grow and learn better together with a diverse team of employees. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, and talent that our employees invest in their work represents not only part of our culture but also our reputation. In recruiting for our team, we welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran status, color, religion, disability, sexual orientation, and beliefs. People of color, people with disabilities, veterans, and LGBTQ candidates are strongly encouraged to apply. </span><span style=\"color: rgb(33, 33, 33); font-family: Arial, sans-serif; font-size: 10pt\">We are an Equal Opportunity Employer committed to workplace diversity.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">To be eligible for this position, you must be legally authorized to work in the United States.</span><br></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">This position has a salary range of $85,000 - $95,000, commensurate with your experience. There is no commission structure included. </span></p>",
    "compensation": "$85,000–$95,000",
    "departmentId": "18563",
    "locationType": "2",
    "seekPromoted": false,
    "jobCategoryId": null,
    "jobOpeningName": "Executive Operations Coordinator (DMV-Based)",
    "departmentLabel": "Operations",
    "jobOpeningStatus": "Open",
    "minimumExperience": "Mid-level",
    "jobOpeningShareUrl": "https://actionsquared.bamboohr.com/careers/42",
    "employmentStatusLabel": "Full-Time"
  }
}