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Office Manager

727e7418 4925 4579 Ba0f D2af5584c622 19000101 000001 · IHF - 45 Wadsworth, Hartford, CT, US, Hartford, CT · Active · ADP Workforce Now Recruiting

Job facts

FieldValue
Company727e7418 4925 4579 Ba0f D2af5584c622 19000101 000001
TitleOffice Manager
Normalized title-
Department / team-
LocationIHF - 45 Wadsworth, CT, United States
Work model-
Employment typeFull Time
Salary-
Statusactive
ATS providerADP Workforce Now Recruiting
Posted / first seen2026-02-26 / 2026-05-31
Changed / last seen2026-06-06 / 2026-06-06

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Provider filtered searchThe same provider as a filtered job collection.Open
City jobsActive postings in IHF - 45 Wadsworth.Open
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Linked records

Company727e7418 4925 4579 Ba0f D2af5584c622 19000101 000001
Source7b86c796-4b4a-4372-8961-433e94cb0ad8
ATS providerADP Workforce Now Recruiting

Description

REPORTS TO: Senior Director of Institute for the Hispanic Family and Family Strengthening Programs POSITION SUMMARY: This position is reserved for an experienced professional who works with a considerable degree of independence. This is a multi-faceted position that coordinates administrative support to the site, including a wide array of supports to the Institute for the Hispanic Family and Family Strengthening Programs as site facility management liaison, and other program administrative duties. OFFICE MANAGER/PARENTING EDUCATION PROGRAM COORINATOR POSITION RESPONSIBILITIES: Provides administrative coordination of all Check Request and Purchase Orders Assists Senior Director with facility and programmatic requests to ensure all programs are administratively supported Create, update and maintain a list of licenses and inspections pertaining to the general operations of the Institute for the Hispanic Family campus (45 & 53 Wadsworth Street, Hartford) Participate in area events and meetings as requested by Senior Director Prep space for administrative meetings or community meetings utilizing multipurpose room or conference rooms at the Institute for the Hispanic Family (secure, set up room, order food – if requested by the event organizer) Order and maintain inventory of office supplies Assists the senior director with preparation of agenda for all meetings, takes minutes and distributes (IHF Advisory Council, IHF All Staff meetings) Assists Senior Director with preparation of reports for funders and correspondence Serves as the first point of contact between the programs, families/clients and senior director Participates in site or agency wide events Develops and maintains a list of building maintenance vendors Serves as site facility management liaison Work in collaboration with the Behavioral Health program (Clinical Director and Practice Manager) to ensure continuity of client care and overall flow of services Provides administrative coordination of all Check Request and Purchase Orders Coordination of the Parenting Education Program (PEP): Create the PEP monthly schedule Serve as liaison between program and client Ensure assignment of staff to PEP classes Coordinate each location’s physical space (i.e. building access) Coordination of support staff for each class Update/Submit monthly reports to funder and agency bi-yearly Result-Based Accountability reports (RBA) Review Carelogic to ensure accuracy of client status (i.e. active vs. discharged) Manage number of waivers versus paid classes per class and/or client refunds Communicate program updates and/or changes to program manager Answer any questions requested by court Provides administrative support to the Parenting Education Program (PEP) Assist program manager Other duties as assigned by the Senior Director or at the agency’s request PQI Functions Ensure and monitor the consistent collection of data by direct reports Identify patterns and trends of administrative or program services whichever is appropriate Compare data outcomes against established agency benchmarks Develop and implement improvement plans as needed, eliminating any identified problems Use results of data to inform decision making QUALIFICATIONS: Associate’s degree or business school plus at least one year of related experience or high school graduate with 3 years related experience. Considerable oral and written communication skills. The candidate must demonstrate proficiency in computer programs including Microsoft Word, Outlook and Excel. Proficient in use of other office equipment such as copier, fax, etc. Experience with Carelogic is preferred. The candidate must demonstrate superior customer service skills and have significant interaction with diverse families/clients on a daily basis. Cultural competence and bi-lingual ability (Spanish/English) strongly encouraged. The candidate must have high levels of personal characteristics including, but not limited to the following: enthusiasm, competency, empathy, and warmth. The candidate must also be firm but fair, encourage self-efficacy and model pro-social beliefs. The candidate must be flexible, with a high degree of motivation, exercise good judgment, and be able to work independently. The position may require evening hours. COMPETENCIES Good verbal and written skills and has specific knowledge of proper grammar, punctuation, and spelling. Efficient typing skills and accomplished in utilizing Microsoft Word, Excel, Power point, and Outlook programs. Able to effectively handle multiple tasks simultaneously and differentiations in workflow. Organizational skills and ability to prioritize are essential. Bi-lingual (Spanish/English) Ethical Conduct Flexibility with work schedule Initiative Time Management

Full job record

Job ID533d0ba03861be28c2f3c1b133fb8f33324eecf4
Org ID037070b2-3488-4d32-bc77-386ef78cc90a
Source ID7b86c796-4b4a-4372-8961-433e94cb0ad8
Board ID7b86c796-4b4a-4372-8961-433e94cb0ad8
Provideradp_workforcenow
Provider Job Key580732
TitleOffice Manager
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Statusactive
Activeyes
Location TextIHF - 45 Wadsworth, Hartford, CT, US, Hartford, CT
Department—
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Employment Typefull_time
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CountryUnited States
RegionCT
CityIHF - 45 Wadsworth
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Source URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=727e7418-4925-4579-ba0f-d2af5584c622&ccId=19000101_000001&lang=en_US&type=JS&jobId=580732&jwId=9201518353713_1
Apply URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=727e7418-4925-4579-ba0f-d2af5584c622&ccId=19000101_000001&lang=en_US&type=JS&jobId=580732&jwId=9201518353713_1
First Seen At2026-05-31 18:39:18Z
Last Seen At2026-06-06 12:35:37Z
Last Checked At2026-06-06 12:35:37Z
Last Changed At2026-06-06 12:35:37Z
Inactive At—
Source Posted At2026-02-26 21:45:00Z
Source Updated At—
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    "requisitionDescription": "<div><div><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;margin-bottom:.0001pt;' id=\"isPasted\"><strong>REPORTS TO:</strong> Senior Director of Institute for the Hispanic Family and Family Strengthening Programs</p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;margin-bottom:.0001pt;'>&nbsp;</p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;margin-bottom:.0001pt;'><strong>POSITION SUMMARY:</strong></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;margin-bottom:.0001pt;'>This position is reserved for an experienced professional who works with a considerable degree of independence. This is a multi-faceted position that coordinates administrative support to the site, including a wide array of supports to the Institute for the Hispanic Family and Family Strengthening Programs as site facility management liaison, and other program administrative duties.</p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;margin-bottom:.0001pt;'>&nbsp;</p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;margin-bottom:.0001pt;'><strong>OFFICE MANAGER/PARENTING EDUCATION PROGRAM COORINATOR&nbsp;</strong></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;margin-bottom:.0001pt;'><strong>&nbsp;</strong></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;margin-bottom:.0001pt;'><strong>POSITION RESPONSIBILITIES:</strong></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;margin-bottom:.0001pt;'><strong>&nbsp;</strong></p><ul style=\"margin-bottom:0in;margin-top:0in;\" type=\"disc\"><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>Provides administrative coordination of all Check Request and Purchase Orders</li><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>Assists Senior Director with facility and programmatic requests to ensure all programs are administratively supported &nbsp; &nbsp; &nbsp; &nbsp;</li><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>Create, update and maintain a list of licenses and inspections pertaining to the general operations of the Institute for the Hispanic Family campus (45 &amp; 53 Wadsworth Street, Hartford)</li><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>Participate in area events and meetings as requested by Senior Director</li><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>Prep space for administrative meetings or community meetings utilizing multipurpose room or conference rooms at the Institute for the Hispanic Family (secure, set up room, order food &ndash; if requested by the event organizer)</li><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>Order and maintain inventory of office supplies</li><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>Assists the senior director with preparation of agenda for all meetings, takes minutes and distributes (IHF Advisory Council, IHF All Staff meetings)</li><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>Assists Senior Director with preparation of reports for funders and correspondence</li><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>Serves as the first point of contact between the programs, families/clients and senior director</li><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>Participates in site or agency wide events</li><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>Develops and maintains a list of building maintenance vendors</li><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>Serves as site facility management liaison</li><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>Work in collaboration with the Behavioral Health program (Clinical Director and Practice Manager) to ensure continuity of client care and overall flow of services</li><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>Provides administrative coordination of all Check Request and Purchase Orders</li><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>Coordination of the Parenting Education Program (PEP):<ul style=\"margin-bottom:0in;margin-top:0in;\" type=\"circle\"><li style='margin-top: 0in;margin-right: 0in;margin-bottom: 0.0001pt;font-size:16px;font-family: \"Times New Roman\", serif;'>Create the PEP monthly schedule</li><li style='margin-top: 0in;margin-right: 0in;margin-bottom: 0.0001pt;font-size:16px;font-family: \"Times New Roman\", serif;'>Serve as liaison between program and client</li><li style='margin-top: 0in;margin-right: 0in;margin-bottom: 0.0001pt;font-size:16px;font-family: \"Times New Roman\", serif;'>Ensure assignment of staff to PEP classes</li><li style='margin-top: 0in;margin-right: 0in;margin-bottom: 0.0001pt;font-size:16px;font-family: \"Times New Roman\", serif;'>Coordinate each location&rsquo;s physical space (i.e. building access)</li><li style='margin-top: 0in;margin-right: 0in;margin-bottom: 0.0001pt;font-size:16px;font-family: \"Times New Roman\", serif;'>Coordination of support staff for each class</li><li style='margin-top: 0in;margin-right: 0in;margin-bottom: 0.0001pt;font-size:16px;font-family: \"Times New Roman\", serif;'>Update/Submit &nbsp;monthly reports to funder and agency bi-yearly Result-Based Accountability reports (RBA)</li><li style='margin-top: 0in;margin-right: 0in;margin-bottom: 0.0001pt;font-size:16px;font-family: \"Times New Roman\", serif;'>Review Carelogic to ensure accuracy of client status (i.e. active vs. discharged)</li><li style='margin-top: 0in;margin-right: 0in;margin-bottom: 0.0001pt;font-size:16px;font-family: \"Times New Roman\", serif;'>Manage number of waivers versus paid classes per class and/or client refunds</li><li style='margin-top: 0in;margin-right: 0in;margin-bottom: 0.0001pt;font-size:16px;font-family: \"Times New Roman\", serif;'>Communicate program updates and/or changes to program manager</li><li style='margin-top: 0in;margin-right: 0in;margin-bottom: 0.0001pt;font-size:16px;font-family: \"Times New Roman\", serif;'>Answer any questions requested by court</li><li style='margin-top: 0in;margin-right: 0in;margin-bottom: 0.0001pt;font-size:16px;font-family: \"Times New Roman\", serif;'>Provides administrative support to the Parenting Education Program (PEP)</li><li style='margin-top: 0in;margin-right: 0in;margin-bottom: 0.0001pt;font-size:16px;font-family: \"Times New Roman\", serif;'>Assist program manager</li></ul></li><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>Other duties as assigned by the Senior Director or at the agency&rsquo;s request</li></ul><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;margin-bottom:.0001pt;'>&nbsp;</p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;margin-bottom:.0001pt;line-height:12.0pt;'><strong><span style=\"color:black;\">PQI Functions</span></strong></p><ul style=\"list-style-type: disc;\"><li><span style=\"font-size:16px;\">Ensure and monitor the consistent collection of data by direct reports</span></li><li><span style=\"font-size:16px;\">Identify patterns and trends of administrative or program services whichever is appropriate</span></li><li><span style=\"font-size:16px;\">Compare data outcomes against established agency benchmarks</span></li><li><span style=\"font-size:16px;\">Develop and implement improvement plans as needed, eliminating any identified problems</span></li><li><span style=\"font-size:16px;\">Use results of data to inform decision making</span></li></ul><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;margin-bottom:.0001pt;'>&nbsp;</p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;margin-bottom:.0001pt;'><strong>QUALIFICATIONS:&nbsp;</strong></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;margin-bottom:.0001pt;'>Associate&rsquo;s degree or business school plus at least one year of related experience or high school graduate with 3 years related experience. &nbsp;</p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;margin-bottom:.0001pt;'>&nbsp;</p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;margin-bottom:.0001pt;'>Considerable oral and written communication skills. The candidate must demonstrate proficiency in computer programs including Microsoft Word, Outlook and Excel. &nbsp;Proficient in use of other office equipment such as copier, fax, etc. &nbsp;Experience with Carelogic is preferred.</p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;margin-bottom:.0001pt;'>&nbsp;</p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;margin-bottom:.0001pt;'>The candidate must demonstrate superior customer service skills and have significant interaction with diverse families/clients on a daily basis. Cultural competence and bi-lingual ability (Spanish/English) strongly encouraged.</p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;margin-bottom:.0001pt;'>&nbsp;</p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;margin-bottom:.0001pt;'>The candidate must have high levels of personal characteristics including, but not limited to the following: enthusiasm, competency, empathy, and warmth. The candidate must also be firm but fair, encourage self-efficacy and model pro-social beliefs.</p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;margin-bottom:.0001pt;'>&nbsp;</p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;margin-bottom:.0001pt;'>The candidate must be flexible, with a high degree of motivation, exercise good judgment, and be able to work independently. The position may require evening hours.</p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;margin-bottom:.0001pt;'>&nbsp;</p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;margin-bottom:.0001pt;'>&nbsp;</p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;margin-bottom:.0001pt;'><strong>COMPETENCIES</strong></p><ul type=\"disc\" style=\"margin-bottom:0in;\"><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>Good verbal and written skills and has specific knowledge of proper grammar, punctuation, and spelling. &nbsp;</li><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>Efficient typing skills and accomplished in utilizing Microsoft Word, Excel, Power point, and Outlook programs.&nbsp;</li><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>Able to effectively handle multiple tasks simultaneously and differentiations in workflow.&nbsp;</li><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>Organizational skills and ability to prioritize are essential.&nbsp;</li><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>Bi-lingual &nbsp;(Spanish/English)</li><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>Ethical Conduct</li><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>Flexibility with work schedule</li><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>Initiative</li><li style='margin:0in;margin-bottom:.0001pt;font-size:16px;font-family:\"Times New Roman\",serif;'>Time Management</li></ul></div></div>\n",
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    "requisitionTitle": "Office Manager",
    "clientRequisitionID": "1307",
    "organizationalUnits": [],
    "postingInstructions": [],
    "additionalProperties": {},
    "requisitionLocations": [
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    "screeningRequirements": [],
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  "detail_meta": {
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}
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