Accounts Payable Supervisor

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    "id": "172",
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      "city": "New York",
      "state": "New York"
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    "departmentLabel": "Finance & Administration",
    "employmentStatusLabel": "Full-Time"
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    "location": {
      "city": "New York",
      "state": "New York",
      "postalCode": "10023",
      "addressCountry": "United States"
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    "datePosted": "2026-05-20",
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    "description": "<p>New York City Ballet is one of the foremost dance companies in the world, with a roster of spectacular dancers and an unparalleled repertory. Founded in 1948 by George Balanchine and Lincoln Kirstein, New York City Ballet quickly became world-renowned for its athletic and contemporary style. Widely acknowledged for its enduring contributions to dance, New York City Ballet is committed to promoting creative excellence and nurturing a new generation of dancers and choreographers. The School of American Ballet is the official training academy of the New York City Ballet.</p>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Position Summary</span></p>\n<p><span style=\"font-size: 12pt\">The Accounts Payable Supervisor is a key part of NYC Ballet’s Finance team, supporting the Department’s drive for efficiency, accuracy, and timeliness. The role is hands-on with invoice and payment processing, while also focusing on maintaining strong internal controls, improving AP processes, and ensuring compliance with company policies and accounting standards. This role supervises one Part-Time Accounts Payable Specialist.</span></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Key Responsibilities</span></p>\n<p><em><span style=\"font-size: 12pt\">Invoice Management and Payment Processing</span></em></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Responsible for the day-to-day operation and workflow of the Accounts Payable function, including daily invoice intake, review, coding, and entry.</span></li>\n<li><span style=\"font-size: 12pt\">Ensure the timely and accurate execution of weekly payment batches, including electronic payment preparation, maintaining logs, validating banking details, and routing for appropriate approvals in accordance with policy.</span></li>\n<li><span style=\"font-size: 12pt\">Troubleshoot payment issues, such as data discrepancies, rejected payments, and compliance flags. Escalate and drive timely resolution with internal teams and vendors.</span></li>\n<li><span style=\"font-size: 12pt\">Establish and enforce consistent documentation and filing standards to support audit readiness.</span></li>\n</ul>\n<p><em><span style=\"font-size: 12pt\">Vendor Relations and Support</span></em></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Responsible for maintaining vendor master data integrity, including tax documentation and 1099 reporting, validating supporting documentation, and ensuring required approvals are obtained.</span></li>\n<li><span style=\"font-size: 12pt\">Manage the AP mailbox to ensure timely responses and resolutions. Work proactively with internal teams to resolve issues and communicate payment status.</span></li>\n<li><span style=\"font-size: 12pt\">Build and maintain positive relationships with vendors by providing responsive and professional support.</span></li>\n</ul>\n<p><em><span style=\"font-size: 12pt\">Other Responsibilities</span></em></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Support audits and inquiries by providing requested records, explanations, and process documentation; ensure ongoing compliance with organizational and banking controls.</span></li>\n<li>I<span style=\"font-size: 12pt\">dentify and implement improvements to strengthen controls, reduce cycle times, and increase accuracy and efficiency (e.g., standardization, automation, vendor communications).</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Qualifications</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Experience: 8+ years of Accounts Payable experience, including at least 3 years in a lead or supervisory capacity.</span></li>\n<li><span style=\"font-size: 12pt\">Demonstrated ability to train, delegate, and review work to maintain quality and meet deadlines.</span></li>\n<li><span style=\"font-size: 12pt\">Strong knowledge of AP best practices and internal controls (including electronic payment controls and vendor verification).</span></li>\n<li><span style=\"font-size: 12pt\">Excellent communication, customer service, and problem-solving skills, with ability to manage vendor escalations professionally.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Work Schedule</span></p>\n<p><span style=\"font-size: 12pt\">Full-time: Hybrid (3 days in-office, 2 days remote).</span></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">EEO Statement</span></p>\n<p>New York City Ballet is proud to be an equal opportunity employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, religion, age, national origin, sex, sexual orientation, gender identity or expression, marital status, citizenship status, disability, pregnancy, creed, genetic predisposition or carrier status, military status or veteran status, status as a victim of domestic violence, unemployment status, familial status, sexual violence or stalking victim status, caregiver status, arrest or conviction record to the extent required by applicable law, credit history or any other characteristic protected by law.</p>\n<p> </p>\n<p><span style=\"font-weight: bold\">Our Commitment to Diversity, Equity, and Inclusion</span></p>\n<p>New York City Ballet, one of the foremost ballet companies in the world, pursues the highest levels of artistic excellence and innovation. Therefore, we seek to attract, retain, and cultivate the most talented dancers, musicians, designers, stage technicians, and arts administrators. To this end, we are deeply committed to creating and sustaining an organizational culture that values and reflects inclusion, equity and access for all.  We are inspired by our founders, George Balanchine and Lincoln Kirstein, who envisioned an authentically American expression of ballet with a company that reflects the rich cultural diversity of this nation. In pursuit of their vision, we are committed to all by educating, developing, and supporting an organization that welcomes and amplifies the voices and lived experiences of everyone.      </p>",
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