Executive Coordinator

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  "last_changed_at": "2026-06-03T10:26:52.225Z",
  "active_status": "deleted"
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{
  "language": "en",
  "location": {
    "raw": "Cold Lake, Alberta, T9M 1P4, Canada",
    "city": "Cold Lake",
    "region": null,
    "country": "Canada",
    "is_remote": false,
    "confidence": 0.95
  },
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  "salary_min": null,
  "inferred_at": "2026-06-01T11:44:08.506Z",
  "launch_scope": {
    "reason": "bamboohr_production_catalog",
    "included": true,
    "location": {
      "raw": "Cold Lake, Alberta, T9M 1P4, Canada",
      "city": "Cold Lake",
      "region": null,
      "country": "Canada",
      "is_remote": false,
      "confidence": 0.95
    },
    "countries": [
      "Canada"
    ]
  },
  "remote_policy": null,
  "salary_period": null,
  "workplace_type": "on_site",
  "salary_currency": null
}

{}

{
  "list_job": {
    "id": "81",
    "isRemote": null,
    "location": {
      "city": "Cold Lake",
      "state": "Alberta"
    },
    "atsLocation": {
      "city": null,
      "state": null,
      "country": null,
      "province": null
    },
    "departmentId": "18919",
    "locationType": "0",
    "jobOpeningName": "Executive Coordinator",
    "departmentLabel": "Integrated Services",
    "employmentStatusLabel": "Permanent Full Time"
  },
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  "detail_job_opening": {
    "location": {
      "city": "Cold Lake",
      "state": "Alberta",
      "postalCode": "T9M 1P4",
      "addressCountry": "Canada"
    },
    "datePosted": "2025-08-20",
    "atsLocation": {
      "city": null,
      "state": null,
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    },
    "description": "<p><span style=\"font-weight: bold\">Reports To: Executive Director of Integrated Services</span></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Job Purpose: </span></p>\n<p>The Executive Coordinator to the Executive Director of Integrated Services performs a variety of administrative duties in support of the Executive Director.</p>\n<p> </p>\n<p><span style=\"font-weight: bold\">Duties and Responsibilities:</span></p>\n<ul>\n<li>Prepare documents and debriefing notes prior to meetings and speaking engagements.</li>\n<li>Take shorthand/minutes, record and prepare minutes of Integrated Services meetings and other meetings as required by the Director.</li>\n<li>Conduct research in areas specified by the Executive Director and keep records for future reference.</li>\n<li>Schedule and confirm the Director's appointments and meetings.</li>\n<li>Assist with the scheduling and organizing of meetings and special events.</li>\n<li>Arrange for venue and catering, distribution of information with respect to the event and any gifts or handouts for the event.</li>\n<li>Promptly screen and distribute incoming emails. Respond where appropriate and prepare the Executive Director on all pertinent information.</li>\n<li>Provide accurate word processing support by composing and/or editing a variety of documents, including reports, proposals, and correspondence.</li>\n<li>Special organizational and research projects as directed by the Executive Director.</li>\n<li>Preparing presentations, correspondence and administrative support on special projects.</li>\n<li>Preparing materials for appropriate meetings and/or travel.</li>\n<li>Compose to a high standard, all letters, thank-you notes, congratulatory notes and routine correspondence for the Director's signature, being proactive in identifying occurrences that would prompt the Director to write.</li>\n<li>Coordinate meetings related to Integrated Services programs and initiatives, including minute taking and preparation of all pre-meeting materials.</li>\n<li>Provide additional support to other Integrated Services personnel as requested by the Director.</li>\n<li>Travel for Integrated Services related meetings when required.</li>\n<li>Support the Executive Director of Integrated Services in all duties contributing to the successful operation of the Integrated Services department.</li>\n<li>Offer expertise as required for the betterment of communication and opportunities for the Cold Lake First Nation, specifically related to Integrated Services initiatives.</li>\n<li>Responsible for continuously expanding and updating professional knowledge and honing training skills in order to enhance individual and team innovation and productivity within the Integrated Services department.</li>\n<li>Any other duties as required/requested. Duties may change at the discretion of the Executive Director of Integrated Services.</li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-weight: bold\">Knowledge, Skills and Abilities Required:</span></p>\n<ul>\n<li>Post-secondary diploma or certificate in Office Administration, Business Administration, or a related field is preferred.</li>\n<li>An equivalent combination of education and extensive experience may be considered.</li>\n<li>Minimum five (5) years of experience as an Executive Coordinator.</li>\n<li>Experience providing support in a social services or non-profit environment would be an asset.</li>\n<li>High level of proficiency with current technology including video-conferencing technology and Microsoft Office with an emphasis on Power-Point and Excel.</li>\n<li>Excellent planning, organizational, prioritization, time management and multi-tasking skills. Ability to deal with constant shifting of priorities and competing demands.</li>\n<li>Works effectively under pressure and manages stress successfully. Candidate must be able to perform duties with deliberate speed and a high level of accuracy.</li>\n<li>A skilled communicator, both verbally and in written format.</li>\n<li>Excellent interpersonal skills and demonstrated professionalism, diplomacy, judgment and discretion in dealing with confidential or sensitive matters; ability to maintain confidentiality is essential.</li>\n<li>Exceptional poise and professionalism with ability to represent the Executive Director of Integrated Services in a positive fashion.</li>\n<li>Ability to exercise good judgment in recognizing scope of authority.</li>\n<li>Must operate as a team player who can also work independently and with little or no supervision.</li>\n<li>Outstanding attention to detail.</li>\n<li>Flexibility with respect to hours of work and travel requirements.</li>\n<li>Strong work ethic and proactive nature.</li>\n<li>Knowledge and understanding of Indigenous communities and cultures would be an asset.</li>\n<li>Familiarity with Integrated Services programs and services is preferred.</li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-weight: bold\">Working Conditions and/or Physical Requirements:</span></p>\n<ul>\n<li>Office environment. Monday to Thursday 8:30am – 4:30pm, Friday 8:30am – 2:00pm. Working hours can vary and me require a flexible schedule depending on type of assignment or work plan task.</li>\n<li>Evening and weekend work may be required to attend meetings, events, and community engagement sessions.</li>\n<li>Requires prolonged periods of sitting at a desk and using a computer.</li>\n</ul>",
    "compensation": "Commensurate with qualifications and experience.",
    "departmentId": "18919",
    "locationType": "0",
    "seekPromoted": false,
    "jobCategoryId": null,
    "jobOpeningName": "Executive Coordinator",
    "departmentLabel": "Integrated Services",
    "jobOpeningStatus": "Open",
    "minimumExperience": "Experienced",
    "jobOpeningShareUrl": "https://clfns.bamboohr.com/careers/81",
    "employmentStatusLabel": "Permanent Full Time"
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}