Events Assistant

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    "jobTitle": "Events Assistant",
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    "description": "<h4><span style=\"display:block; font-size:14px\"><span style=\"font-family:Arial,Helvetica,sans-serif\"><strong>SUMMARY</strong></span></span></h4>\n\n<p><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\">In support of the university&rsquo;s mission and objectives, the Events Assistant provides logistical and administrative support for the university&rsquo;s signature events. This position assists with event preparation, guest communications, data entry, on-site event execution, and post-event follow-up. This role serves as a key support staff member for donor, alumni, parent, community, and campus events and must be available to work a flexible schedule that includes evenings and weekends as needed. This is a part-time position, working up to 29 hours per week.</span></span></p>\n\n<hr />\n<h4><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\"><strong>Signature Events Support</strong></span></span></h4>\n\n<ul>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\">Assists with event setup and breakdown, including placement of signage, registration materials, d&eacute;cor, and event supplies.</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\">Provides registration and hospitality support during events by welcoming guests, assisting with check-in, and directing attendees as needed.</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\">Transports and delivers event materials, supplies, and equipment to on-campus and off-campus event locations.</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\">Monitors event spaces to ensure supplies, materials, and guest-facing areas remain organized, stocked, and presentation-ready.</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\">Assists with the scheduling, preparation, orientation, and coordination of volunteers and student workers during events as directed.</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\">Supports post-event activities, including distribution of follow-up communications, collection of event materials, and completion of administrative tasks, as assigned.</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\">Provides general on-site event support to help ensure a positive guest experience and the smooth execution of Advancement events.</span></span></li>\n</ul>\n\n<h4><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\"><strong>Administrative Support</strong></span></span></h4>\n\n<ul>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\">Prepares nametags, registration materials, signage, table tents, packets, and other event materials as directed.</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\">Assists with Cvent management and support, filing, document preparation, photocopying, mail merges, and mailing projects.</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\">Maintains inventory of event supplies and promotional materials.</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\">Organizes and maintains event files, storage areas, and supply closets.</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\">Assists with assembling donor, alumni, and guest correspondence packets.</span></span></li>\n</ul>\n\n<h4><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\"><strong>Departmental Support</strong></span></span></h4>\n\n<ul>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\">Provides office support for the Advancement team.</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\">Assists with special projects and seasonal initiatives.</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\">Attends departmental meetings and training sessions as requested.</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\">Other duties as assigned.</span></span></li>\n</ul>\n",
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Prior experience assisting with special events, preferred.\\n\\nESSENTIAL COMPETENCIES (Knowledge, Skills, and Abilities)&nbsp;\\n\\n\\n\\tCustomer Service Orientation&nbsp;&ndash; Keeps internal and/or external key stakeholder(s), students, parents, faculty, staff and community partners in mind at all times.&nbsp;\\n\\tProfessionalism&nbsp;&ndash; Displays a high level of professionalism, e.g. timeliness, reliability, communication, and work ethic.\\n\\tChrist-first Faith&nbsp;&ndash; Provides spiritual support to community members, including students, on their Christian faith journey.\\n\\tAdaptable/Flexibility&nbsp;&ndash; Ability to change or adjust to change.\\n\\tAttention to Detail&nbsp;&ndash; Ability to efficiently and accurately focus on a specific task or number of tasks. 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    "qualifications": "<h4><span style=\"display:block; font-size:14px\"><span style=\"font-family:Arial,Helvetica,sans-serif\"><strong>EDUCATION</strong></span></span></h4>\n\n<h4><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\">Post high school training required; Bachelor&#39;s degree preferred, or equivalent experience.<br />\n&nbsp;<br />\n<strong>EXPERIENCE&nbsp;</strong></span></span></h4>\n\n<p><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\">This is an entry level position. Prior experience assisting with special events, preferred.</span></span></p>\n\n<h4><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\"><strong>ESSENTIAL COMPETENCIES (Knowledge, Skills, and Abilities)&nbsp;</strong></span></span></h4>\n\n<ul>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\"><strong>Customer Service Orientation&nbsp;</strong>&ndash; Keeps internal and/or external key stakeholder(s), students, parents, faculty, staff and community partners in mind at all times.&nbsp;</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\"><strong>Professionalism&nbsp;</strong>&ndash; Displays a high level of professionalism, e.g. timeliness, reliability, communication, and work ethic.</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\"><strong>Christ-first Faith&nbsp;</strong>&ndash; Provides spiritual support to community members, including students, on their Christian faith journey.</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\"><strong>Adaptable/Flexibility&nbsp;</strong>&ndash; Ability to change or adjust to change.</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\"><strong>Attention to Detail&nbsp;</strong>&ndash; Ability to efficiently and accurately focus on a specific task or number of tasks. Reviews details with a critical eye.</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\"><strong>Confidentiality&nbsp;</strong>&ndash; Maintains the necessary confidentiality and discretion required for the position.</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\"><strong>Conflict Management</strong> &ndash; Functions professionally and wisely during difficult conversations, while under stress, and while managing challenging situations.</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\"><strong>Effective Communication</strong> &ndash; Expresses ideas and information in a clear and concise manner both verbally and in writing to convey clear, well-articulated messaging across a wide variety of audiences.</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\"><strong>Establishes Trust&nbsp;</strong>&ndash; Gains the confidence of others by actions and words that promote being honest, forthcoming, and vulnerable.</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\"><strong>Problem-solving</strong> &ndash; Anticipates, evaluates, diagnoses, and resolves problems in a systematic and fact-based manner.</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\"><strong>Teamwork &amp; Collaboration</strong> &ndash; Creates a climate that fosters commitment to a common vision and shared values that promote cooperation and working together through trust and support of others both departmentally and cross-functionally.&nbsp;</span></span></li>\n</ul>\n\n<h4><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\"><strong>ADDITIONAL REQUIREMENTS</strong></span></span></h4>\n\n<ul>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\">Ability to travel up to 10% of the time.</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\">Ability to work non-routine hours as needed.</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\">Ability to traverse campus and stairs.</span></span></li>\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif\"><span style=\"display:block; font-size:14px\">Ability to lift/move objects up to 50 pounds.</span></span></li>\n</ul>\n",
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