Admin Services Coordinator II (35591)

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    "description": "<p><span style=\"font-size:12pt;\"><span style=\"font-family:'Times New Roman', serif;\">Come work for the leading employer in the Coachella Valley. Agua Caliente offers a comprehensive benefit and compensation package that includes rich medical and dental benefits, a 401k plan with employer match, more than 3 weeks of paid time off per year for newly hired employees, and other great benefits like food and beverage discounts at our three casinos, fuel discounts, tuition and wellness reimbursement, plus much more.  </span></span></p>\n\n<p> </p>\n\n<p><span style=\"font-size:12pt;\"><span style=\"font-family:'Times New Roman', serif;\"><b><u>WHO ARE WE: </u></b>The Agua Caliente Band of Cahuilla Indians is a federally recognized Indian Tribe located in Palm Springs, California, with 32,000 acres of reservation lands that spread across Palm Springs, Cathedral City, Rancho Mirage, and into the Santa Rosa and San Jacinto mountains. The Tribe currently owns and operates two 18-hole championship golf courses, 3 casinos located in Cathedral City, Rancho Mirage, and downtown Palm Springs, two world class spas, and a fuel station. For more information about the Tribe, visit <a href=\"http://www.aguacaliente-nsn.gov\" style=\"color:#0563c1;text-decoration:underline;\" target=\"_blank\" rel=\"noreferrer noopener\">www.aguacaliente-nsn.gov</a>.</span></span></p>\n\n<p> </p>\n\n<p><span style=\"font-size:12pt;\"><span style=\"font-family:'Times New Roman', serif;\"><b><u>JOB DESCRIPTION SUMMARY</u></b></span></span></p>\n\n<p><span style=\"font-size:12pt;\"><span><span style=\"font-family:'Times New Roman', serif;\">Provide high-level administrative support for the successful day-to-day operation of the Tribal Administration Offices, including conducting research, preparing reports, handling information requests, performing special projects and assignments, and completing both complex and routine administrative functions.</span></span></span></p>\n\n<p style=\"text-align:justify;\"> </p>\n\n<p style=\"margin-left:48px;text-indent:-0.5in;\"><span style=\"font-size:12pt;\"><span style=\"font-family:'Times New Roman', serif;\"><b><u>ESSENTIAL DUTIES AND RESPONSIBILITIES</u></b><u> (other duties may be assigned)</u></span></span></p>\n\n<ul>\n\t<li><span style=\"font-size:12pt;\"><span><span style=\"font-family:'Times New Roman', serif;\">Produce and edit a wide range of documents using various software. Copy, distribute, and file as required, while maintaining strict confidentiality. </span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span><span style=\"font-family:'Times New Roman', serif;\">Prepare responses to inquiries on behalf of the Tribal Administration Management, direct inquiries to other staff as needed, and respond to meeting members and Tribal Members as needed.</span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span><span style=\"font-family:'Times New Roman', serif;\">Maintain reference databases using MS Tools.</span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span><span style=\"font-family:'Times New Roman', serif;\">Research, analyze, and prepare reports and summaries for projects and activities within the department.</span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span><span style=\"font-family:'Times New Roman', serif;\">Administrative support to Tribal Administrative Management in daily operations and long-term initiatives.</span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span><span style=\"font-family:'Times New Roman', serif;\">Coordinate project-based work with other department staff.</span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span><span style=\"font-family:'Times New Roman', serif;\">Produce and mail out weekly Tribal communications to include minutes, announcements, special notices, etc.  </span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span><span style=\"font-family:'Times New Roman', serif;\">Prepare special project mailings assigned.</span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span><span style=\"font-family:'Times New Roman', serif;\">Maintain office supplies and coordinate weekly purchases for the Tribal Administration department.</span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span><span style=\"font-family:'Times New Roman', serif;\">Ensure office machines are regularly serviced and in good working condition.</span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span><span style=\"font-family:'Times New Roman', serif;\">Maintain the company vehicle fleet, ensuring they’re regularly serviced.</span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span><span style=\"font-family:'Times New Roman', serif;\">Assist in developing Standard Operating Procedures (SOPs), review them, recommend improvements where necessary, and implement them with the department.  </span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span><span style=\"font-family:'Times New Roman', serif;\">Assist in the organization and planning of annual events.</span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span><span style=\"font-family:'Times New Roman', serif;\">Must comply with all applicable internal controls, standard operating procedures, Records Retention Policy, and Tribal Regulations and Documents, and report all exceptions/variations/deviations immediately upon awareness.</span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span><span style=\"font-family:'Times New Roman', serif;\">Provide notary services for Tribal departments.</span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span><span style=\"font-family:'Times New Roman', serif;\">Maintain the highest level of integrity and confidentiality.</span></span></span></li>\n</ul>\n\n<p> </p>\n\n<p style=\"text-align:justify;\"><span style=\"font-size:12pt;\"><span style=\"font-family:'Times New Roman', serif;\"><b><u>SUPERVISORY RESPONSIBILITIES</u></b></span></span></p>\n\n<p><span style=\"font-size:12pt;\"><span style=\"font-family:'Times New Roman', serif;\">None</span></span></p>\n\n<p style=\"margin-left:48px;text-indent:-0.5in;\"> </p>\n\n<p style=\"margin-left:48px;text-indent:-0.5in;\"><span style=\"font-size:12pt;\"><span style=\"font-family:'Times New Roman', serif;\"><b><u>ACCESS TO SENSITIVE AREAS AND INFORMATION </u></b></span></span></p>\n\n<p align=\"left\" class=\"MsoBodyTextIndent\" style=\"margin-right:42px;text-align:left;\"><span style=\"font-size:12pt;\"><span><span style=\"font-family:'Times New Roman', serif;\">Departmental Records</span></span></span></p>\n\n<p align=\"left\" class=\"MsoBodyTextIndent\" style=\"margin-right:42px;text-align:left;\"><span style=\"font-size:12pt;\"><span><span style=\"font-family:'Times New Roman', serif;\">Confidential Tribal Records</span></span></span></p>\n\n<p style=\"margin-left:48px;text-indent:-0.5in;\"> </p>\n\n<p style=\"margin-left:48px;text-indent:-0.5in;\"><span style=\"font-size:12pt;\"><span style=\"font-family:'Times New Roman', serif;\"><b><u>SIGNATORY ABILITY</u></b></span></span></p>\n\n<p class=\"MsoBodyTextIndent\" style=\"margin-right:42px;text-align:justify;\"><span style=\"font-size:12pt;\"><span><span style=\"font-family:'Times New Roman', serif;\">None.</span></span></span></p>",
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